School Finance Officer

Job Title: Part-Time Finance Officer (3 Days per Week)

Reports To: Finance Manager / Director of Finance

Working Hours: 24 hours per week (08:30 – 16:30, with a 45-minute unpaid lunch break)

Role Purpose

To provide high-quality financial and administrative support within a busy educational environment, ensuring accuracy, efficiency, and compliance in all financial processes. The role supports the Finance Manager in maintaining smooth day-to-day operations across purchasing, payments, and reporting functions.

Key Responsibilities

Finance

• Process orders, invoices, and payments accurately and within agreed timeframes.
• Raise purchase orders, match and process invoices, and prepare BACS payment runs.
• Maintain accurate supplier records and set up new suppliers as required.
• Manage petty cash transactions and maintain related documentation.
• Prepare journals and assist with reconciliations for areas such as printing and IT resources.
• Produce half-termly financial statements for budget holders and support with general reporting.
• Liaise with suppliers and internal budget holders to resolve financial queries promptly.
• Upload and manage financial documents using Xero (or equivalent) accounting software.

Administration

• Provide administrative support to the finance team as directed by the Finance Manager or Director of Finance.
• Assist with financial correspondence and maintain accurate filing systems.

General

• Comply with safeguarding, health and safety, equality, and data protection policies at all times.
• Support the wider administrative functions of the organisation as needed.
• Undertake training as a designated first aider (training provided).
• Maintain confidentiality in handling all sensitive financial and personal information.
• Participate in relevant training and professional development to remain compliant with legislation and best practice.

Person Specification

• Experience working within a finance or accounts department, preferably within education or a similar sector.
• Proficient in using accounting software (Xero experience desirable) and Microsoft Excel.
• Strong attention to detail and high level of accuracy.
• Excellent organisational and communication skills.
• Ability to work independently and manage workload effectively across three days per week.
• A proactive and flexible approach to supporting the wider team.

Job Type: Part-time

Pay: £17.40 per hour

Expected hours: 24 per week

Work Location: In person

Reference ID: Financeofficer fulham
Expected start date: 13/10/2025