At a Glance
- Tasks: Manage and optimise SharePoint, ensuring secure and efficient operations while supporting AI tools.
- Company: Join Lothian Pension Fund, a vibrant organisation with a strong community focus.
- Benefits: Enjoy flexible working, competitive salary, and a generous pension scheme.
- Other info: Diverse and inclusive workplace committed to professional development.
- Why this job: Be at the forefront of digital innovation and make a real impact in a growing team.
- Qualifications: Experience with SharePoint Online and automation tools is essential.
The predicted salary is between 58100 - 87100 £ per year.
About us
At Lothian Pension Fund (LPF), we administer the local government pension scheme (LGPS) in Edinburgh and the Lothians and are one of approximately a hundred LGPS funds in the UK. We’re an asset-backed and multi-employer scheme with around £10.3 billion of assets and we were 157% funded at our last valuation in 2023. We’re proud to serve over 95,400 members and 58 contributing employers. LPF is a growing, vibrant, and exciting place to work. We offer flexible working and a blended work model, working both from home and our spacious city centre office. We have many social and wellbeing initiatives to ensure we keep our sense of community alive even during challenging times. The continued professional development of our colleagues is important to us, so we provide access to a wide range of resources to build their expertise, skills and confidence.
The Role
To manage and optimise LPF’s SharePoint environment and related collaboration platforms, ensuring secure, efficient, and compliant operations. In addition, the role will act as LPF’s subject matter expert for AI-enabled tools, evaluating risks, supporting adoption, and ensuring responsible use of AI technologies across the organisation.
The key responsibilities will be:
- SharePoint Configuration & Platform Management
- Administer SharePoint Online and site collections, including permissions, site settings, and content structures.
- Configure and maintain SharePoint features such as document libraries, metadata tagging, content types, lists, and site pages.
- Manage hub site navigation and site hierarchy to ensure logical and scalable architecture.
- SharePoint Governance & Controls
- Develop and enforce SharePoint governance policies, including access controls, data protection protocols, and compliance standards.
- Monitor and manage permissions to prevent oversharing and ensure alignment with organisational policies.
- Collaborate with IT security to ensure SharePoint environments meet internal and external security requirements.
- Feature Development & Automation
- Design and implement workflows using Power Automate and SharePoint Designer to streamline business processes.
- Build and maintain automations for document handling, approvals, notifications, and data integration.
- Support the deployment of SharePoint Apps and custom solutions to enhance platform capabilities.
- AI Enablement & Innovation
- Support the preparation for and rollout of Microsoft CoPilot and SharePoint agents to enhance user experience, automate tasks, and improve productivity.
- Evaluate emerging AI capabilities within both Microsoft 365 and third-party tools and identify opportunities for adoption.
- Training & Support
- Provide training and guidance to SharePoint users and Site Owners on platform capabilities and governance expectations.
- Act as a point of escalation for complex SharePoint issues and support requests.
- Support colleagues with responsible AI usage promoting awareness of risks such as bias, data leakage, and regulatory compliance.
- Reporting & Oversight
- Use tools such as Syskit to audit SharePoint site access, monitor usage, and identify high-risk configurations.
- Maintain documentation of SharePoint site configurations, permission structures, and automation logic.
- Conduct risk assessments on all proposed AI tools and features to evaluate security, compliance, ethical considerations, and operational impact.
What experience are we looking for?
The following requirements are essential for this role:
- Previous experience administering SharePoint Online
- Strong understanding of SharePoint architecture, site collection administration, and Power Platform integration
- Familiarity with governance frameworks, RACI models, and role-based access control (RBAC)
- Experience with automation tools such as Power Automate, PnP PowerShell, and SharePoint Management Shell
- Experience deploying and managing AI-enabled tools (e.g. Microsoft Copilot) and understanding of AI governance principles
- Excellent communication and stakeholder skills
How to apply and the assessment process
Please upload your CV and a covering letter, which includes a supporting statement explaining why you’d be a great fit for the role. CVs on their own won’t be accepted as an application for the role.
Our core and flexible benefits
You’ll benefit from a highly competitive salary, a discretionary variable pay award and a wide range of colleague benefits, including:
- A generous defined benefit pension scheme
- A hybrid model of working, both from home and in our new office in the centre of Edinburgh
- Flexible working to support both your needs and those of our organisation
- An all-inclusive gender-neutral parent policy covering maternity, paternity, surrogacy, and adoption
- A free and confidential Employee Assistance Programme to support you and your family through any concerns or challenges you may face
- Award programme based on peer-to-peer nominations
- A cash bonus recruitment referral programme
- Access to the Salary Extras portal which offers a range of amazing discounts and services such as a voluntary healthcare plan, gym and retailer discounts, bike to work and tech scheme
Equal Opportunities (including our support for Public Sector Equality Duty)
Lothian Pension Fund is committed to promoting a diverse, equal, and inclusive culture and welcomes applications from people of all sectors of the community. We encourage people from under-represented communities to apply, including but not limited to those with disabilities, from minority ethnic groups, who are part of the LGBTQ+ community, and all those who feel their voices are not commonly represented. If you need any adjustments to support your application, such as information in alternative formats or if you’re eligible under the Disability Confident Scheme please contact us and we’ll do everything we can to help.
For more information on how we handle your data, please refer to our Recruitment Privacy Policy.
SharePoint & Digital Intelligence Manager in Edinburgh employer: Lothian Pension Fund
Lothian Pension Fund is an exceptional employer, offering a vibrant work environment in the heart of Edinburgh with a strong commitment to employee wellbeing and professional development. With flexible working arrangements, a generous benefits package including a defined benefit pension scheme, and a culture that values diversity and inclusion, LPF provides meaningful opportunities for growth and innovation in the field of digital intelligence and SharePoint management.
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We think this is how you could land SharePoint & Digital Intelligence Manager in Edinburgh
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We think you need these skills to ace SharePoint & Digital Intelligence Manager in Edinburgh
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