Senior Leadership - Executive Assistant in Edinburgh

About us

At Lothian Pension Fund (LPF), we administer the local government pension scheme (LGPS) in Edinburgh and the Lothians and are one of approximately a hundred LGPS funds in the UK. We’re an asset-backed and multi-employer scheme with over £11.1 billion of assets and we were 157% funded at our last valuation in 2023. We’re proud to serve over 90,850 members and 58 contributing employers.

LPF is a growing, vibrant, and exciting place to work. We offer flexible working and a blended work model, combining home and our spacious city centre office. We have a strong sense of community and purpose and a range of social and wellbeing initiatives for colleagues.

The continued professional development of our colleagues is important to us, so we provide access to a wide range of resources to build their expertise, skills and confidence.

The Role

Reporting to the Chief Financial Officer, the Executive Assistant (EA) will play a pivotal role in enabling the Senior Leadership Team (SLT) including the CEO, COO, CFO, CIO and CRO to operate effectively, providing high-quality executive support and coordination and helping maintain focus and momentum on the organisation’s most important priorities. As a trusted partner to senior leaders, the EA will operate with a high degree of judgement, discretion and autonomy, connecting people and priorities across the organisation.

The key responsibilities will be:

• Executive Support and Prioritisation: Anticipate executive requirements, exercise sound judgement in managing competing priorities and requests, and take the initiative to resolve issues, identify solutions and remove barriers, protecting executive capacity and focus.
• Calendar and Schedule Management: Proactively manage complex executive calendars, coordinating meetings, appointments and events to ensure effective use of executive time and alignment with priorities.
• Strategy Delivery: Support the SLT in translating organisational strategy and priorities into delivery, coordinating activity across the leadership team, monitoring progress against key commitments and helping to ensure actions, decisions and dependencies are progressed.
• SLT Effectiveness: Support the effective operation of the SLT, ensuring meetings are purposeful, priorities are well coordinated, information flows effectively and decisions are captured and followed through.
• Relationships and Communication: Build strong relationships across the organisation and with key external stakeholders, acting as a trusted point of connection for the SLT. Manage executive communications and correspondence as appropriate, ensuring matters are handled effectively and professionally.
• Board and Executive Meeting Support: Prepare, review and coordinate high-quality reports, presentations, agendas, meeting materials and other documentation to support Board, SLT and key stakeholder meetings.
• Confidentiality and Discretion: Handle sensitive and confidential matters with a high degree of judgement, discretion and professionalism, recognising the trusted nature of the role and its access to senior leaders and information.
• Continuous Improvement: Identify and implement opportunities to improve executive and SLT ways of working, including processes, information flows, meeting effectiveness and administrative arrangements.
  

What experience are we looking for?

The following requirements are essential for this role:

• Previous experience in an Executive Assistant, or similar role, providing high-level support to senior leaders in a regulated Financial Services environment.

• Demonstrated ability to handle highly sensitive and confidential information with professionalism, discretion, and integrity.

• Strong organisational skills with the ability to manage multiple priorities, meet deadlines, and maintain exceptional attention to detail in a fast-paced environment.

• Excellent verbal and written communication skills, with the confidence to build effective relationships and communicate professionally with stakeholders at all levels, both internally and externally.

• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, Outlook, and SharePoint, with the ability to utilise technology to improve efficiency and productivity.

• Strong problem-solving skills, with the ability to anticipate challenges, identify risks, and proactively develop effective solutions.

• Proven ability to work with flexibility and resilience in a dynamic environment, adapting quickly to changing priorities and evolving business needs.

• Strong judgement and decision-making skills, with the confidence to prioritise competing demands and respond appropriately on behalf of senior leaders.
  

• Clean basic vetting checks

How to apply and the assessment process

Please upload your CV and a covering letter, which includes a supporting statement explaining why you’d be a great fit for the role. CVs on their own won’t be accepted as an application for the role.

Our core and flexible benefits

You’ll benefit from a highly competitive salary, a discretionary variable pay award and a wide range of colleague benefits, including:

• A generous defined benefit pension scheme
• A hybrid model of working, both from home and in our spacious city centre office
• Flexible working to support both your needs and those of our organisation
• An all-inclusive gender-neutral parent policy covering maternity, paternity, surrogacy, and adoption
• A free and confidential Employee Assistance Programme to support you and your family through any concerns or challenges you may face
• Award programme based on peer-to-peer nominations
• A cash bonus recruitment referral programme
• Access to the Salary Extras portal which offers to a range of amazing discounts and services such as a voluntary healthcare plan, gym and retailer discounts, bike to work and tech scheme

Equal Opportunities (including our support for Public Sector Equality Duty)

Lothian Pension Fund is committed to promoting a diverse, equal, and inclusive culture and welcomes applications from people of all sectors of the community.

We encourage people from under-represented communities to apply, including but not limited to those with disabilities, from minority ethnic groups, who are part of the LGBTQ+ community, and all those who feel their voices are not commonly represented.

If you need any adjustments to support your application, such as information in alternative formats or if you’re eligible under the Disability Confident Scheme, please contact us at [email protected] and we’ll do everything we can to help.

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