At a Glance
- Tasks: Manage diaries, coordinate meetings, and organise travel for financial services leaders.
- Company: Join a dynamic team in the financial services sector with a focus on collaboration.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Other info: Work from home while building valuable relationships and enhancing your career.
- Why this job: Be the backbone of executive operations and make a real difference in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Diary management for allocated Executive Managers: Act as gatekeeper, maintain, organise and plan ahead to ensure the smooth running of day-to-day activities.
- Pay attention to any changes or amendments to the schedule and ensure your Executive is informed in a timely manner.
- Leverage your knowledge and experiences to take initiative in better organising the diary and plan ahead to avoid delays or issues.
- Be ready to question meetings to organise and raise alternative ideas proactively when appropriate.
- Coordinating with other Executive Assistants, both internal and external, to understand management whereabouts and provide seamless cover at all times.
- Arranging weekly management meetings: collecting slides, preparing agendas using PowerPoint/PDF and distributing them via email/SharePoint.
- Screening and prioritising phone calls and emails.
- Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements.
- Booking business trips including the organisation of transport, travel itineraries and visa requirements by following bank policies and procedures.
- Organising internal Townhalls, off-site and on-site seminars, gatherings for your Executive managers.
- Ensuring all expenses have been processed following the Group and Global Markets procedures and policies.
- Anticipate needs and proactively address them.
- Building and maintaining professional relationships.
- Demonstrating strong organisational and multitasking skills.
- Providing seamless support while working from home.
- Being responsive and available.
Knowledge, Skill and Experience
- Executive Assistant experience within financial services.
- Understanding of compliance and regulatory requirements.
- Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
- Good written and oral English language skills.
- A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
- Ability to build and maintain effective working relationships.
- Excellent communication and interpersonal skills.
- Strong organisational and time management skills.
- Ability to juggle many tasks at the same time.
Remote Executive Assistant for Financial Services Leaders employer: Lorien
As a Remote Executive Assistant for Financial Services Leaders, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. Our company offers flexible working arrangements, competitive benefits, and a commitment to fostering professional relationships, ensuring that you can excel in your role while maintaining a healthy work-life balance. Join us to be part of a forward-thinking team that values initiative and innovation, making every day at work both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Executive Assistant for Financial Services Leaders
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in diary management, organisation, and multitasking. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice your interview skills! Prepare for common questions related to executive support and think of examples that highlight your experience in managing schedules and coordinating meetings. Mock interviews with friends can help you feel more confident.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of standing out. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Remote Executive Assistant for Financial Services Leaders
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant in financial services. Highlight relevant experience and skills that match the job description, like diary management and organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage schedules and coordinate meetings effectively. Let us know what makes you tick!
Show Off Your Tech Skills:Since you'll be using tools like Microsoft Office and email daily, make sure to mention your proficiency with these. If you've got experience with SharePoint or other relevant software, shout about it! We love tech-savvy candidates.
Proofread, Proofread, Proofread!:Attention to detail is key for this role, so make sure your application is free from typos and errors. A polished application shows us you care about accuracy and professionalism. Take your time and double-check everything before hitting send!
How to prepare for a job interview at Lorien
✨Know Your Diary Management Inside Out
Since the role involves diary management, make sure you can discuss your previous experiences in this area. Prepare examples of how you've organised schedules, handled changes, and ensured smooth operations for executives. Highlight any tools or software you used to streamline these processes.
✨Show Off Your Proactive Nature
The job requires someone who can anticipate needs and take initiative. Think of instances where you’ve gone above and beyond to solve problems before they arose. Be ready to share specific examples that demonstrate your ability to think ahead and suggest alternative ideas.
✨Master the Art of Communication
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. You might be asked about how you handle difficult conversations or manage relationships with various stakeholders, so have a few scenarios in mind that showcase your interpersonal skills.
✨Demonstrate Your Multitasking Skills
This role demands excellent organisational and time management skills. Prepare to discuss how you manage multiple tasks simultaneously. Use real-life examples to illustrate how you prioritise your workload and ensure nothing falls through the cracks, especially when working remotely.
