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- Tasks: Manage office operations, finance, and stakeholder engagement in a dynamic environment.
- Company: Join a prestigious higher education institution with a collaborative spirit.
- Benefits: Part-time hours, flexible schedule, and opportunities for professional growth.
- Why this job: Be the backbone of our academic community and make a real difference.
- Qualifications: Strong admin skills, budget management experience, and excellent communication abilities.
- Other info: Onsite attendance required one day a week; perfect for students seeking part-time work.
The predicted salary is between 24000 - 36000 £ per year.
Hours: 3 half days (3 hours 45 minutes per day)
This is a non-technical, non-research role, focused on office management, finance administration, coordination, reporting, and stakeholder engagement, supporting senior academics and directors.
Key Responsibilities- Act as the first point of contact for students, academics, partners, and external stakeholders
- Manage day-to-day administration, meetings, agendas, minute taking, actions, and follow-ups
- Coordinate across departments to ensure smooth programme delivery
- Maintain records, databases, travel arrangements, equipment and estates support
- Monitor and maintain programme budgets
- Process invoices, expenses, stipends, and financial tracking
- Support grant-related administration and liaise with finance, contracts, and research services
- Maintain accurate records and data for EPSRC and UCL reporting
- Support reporting cycles and help streamline admin and data processes
- Support student recruitment activity and marketing plans
- Manage website updates, branding, content and communications
- Organise events such as open days, seminars, lectures, and conferences
- Build strong internal relationships across UCL
- Liaise with sponsors, partners, and external organisations
- Support committees and contribute to partnership and scholarship activity
- Strong background in administration, office management, or operations
- Experience handling budgets, invoices, and financial tracking
- Confident with committee support, minute taking, and reporting
- Excellent organisational, communication, and stakeholder management skills
- Comfortable supporting senior stakeholders in a higher education or complex organisation
- Part-time role only (Wednesday–Friday)
- Onsite attendance required 1 day per week
- Administrative / managerial role – no research or technical delivery
Apply now or message Meet Soni – Lorien for further details.
Office Manager employer: Lorien
Contact Detail:
Lorien Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its stakeholders. Understand their needs and how your skills in administration and finance can support their goals. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've successfully managed budgets, coordinated events, or streamlined processes in previous roles. This will demonstrate your capability to handle the responsibilities of the Office Manager position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and ready to contribute to our mission.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in office management and administration. We want to see how your skills align with the key responsibilities listed in the job description.
Showcase Your Organisational Skills: Since this role involves a lot of coordination and administration, be sure to provide examples of how you've successfully managed tasks, meetings, and budgets in the past. We love seeing those organisational skills in action!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your points are easy to read and understand. Avoid jargon unless it's relevant to the role.
Apply Through Our Website: We encourage you to submit your application through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Lorien
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the key responsibilities like administration, finance tracking, and stakeholder engagement. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Real-Life Examples
Think of specific situations from your past experience where you've successfully managed budgets, coordinated events, or supported senior stakeholders. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your skills effectively and make you stand out.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, be ready to discuss how you manage your time and tasks. You could mention tools or methods you use to keep everything on track, like digital calendars or project management software. This will highlight your suitability for the role.
✨Engage with the Interviewers
Don’t forget that interviews are a two-way street! Prepare some thoughtful questions about the team dynamics, office culture, or upcoming projects. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
