At a Glance
- Tasks: Manage diaries, coordinate meetings, and organise travel for financial services leaders.
- Company: Join a dynamic team in the financial services sector with a focus on collaboration.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Other info: Work from home while building valuable relationships and enhancing your career.
- Why this job: Be the backbone of executive operations and make a real difference in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Diary management for allocated Executive Managers: Act as gatekeeper, maintain, organise and plan ahead to ensure the smooth running of day-to-day activities.
- Pay attention to any changes or amendments to the schedule and ensure your Executive is informed in a timely manner.
- Leverage your knowledge and experiences to take initiative in better organising the diary and plan ahead to avoid delays or issues.
- Be ready to question meetings to organise and raise alternative ideas proactively when appropriate.
- Coordinate with other Executive Assistants, both internal and external, to understand management whereabouts and provide seamless cover at all times.
- Arrange weekly management meetings: collect slides, prepare agenda using PowerPoint/PDF and distribute them via email/SharePoint.
- Screen and prioritise phone calls and emails.
- Coordinate conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements.
- Book business trips including the organisation of transport, travel itineraries and visa requirements by following bank policies and procedures.
- Organise internal Townhalls, off-site and on-site seminars, gatherings for your Executive managers.
- Ensure all expenses have been processed following the Group and Global Markets procedures and policies.
- Anticipate needs and proactively address them.
- Build and maintain professional relationships.
- Demonstrate strong organisational and multitasking skills.
- Provide seamless support while working from home.
- Be responsive and available.
Knowledge, Skill and Experience
- Executive Assistant experience within financial services.
- Understanding of compliance and regulatory requirements.
- Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
- Good written and oral English language skills.
- A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
- Ability to build and maintain effective working relationships.
- Excellent communication and interpersonal skills.
- Strong organisational and time management skills.
- Ability to juggle many tasks at the same time.
Remote Executive Assistant for Financial Services Leaders in London employer: Lorien
As a Remote Executive Assistant for Financial Services Leaders, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. Our company offers flexible working arrangements, competitive benefits, and a commitment to fostering professional relationships, ensuring that you can excel in your role while maintaining a healthy work-life balance. Join us to be part of a forward-thinking team that values initiative and innovation, making every day at work both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Executive Assistant for Financial Services Leaders in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its leaders. Understand their values and how you can contribute to their success. Tailor your responses to show that you’re not just any assistant, but the perfect fit for their team.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your past work, including examples of how you've managed diaries, coordinated meetings, and handled travel arrangements. This will demonstrate your ability to juggle tasks effectively.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Remote Executive Assistant for Financial Services Leaders in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant in financial services. Highlight relevant experience and skills that match the job description, like diary management and organisational prowess.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage schedules and coordinate effectively.
Showcase Your Tech Skills:Since you'll be using tools like Microsoft Office and email daily, make sure to mention your proficiency with these. If you have experience with SharePoint or other relevant software, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Lorien
✨Master the Diary Management
Since diary management is a key responsibility, make sure to highlight your experience in this area. Prepare examples of how you've successfully organised schedules and managed changes in the past. Show that you can think ahead and anticipate needs, which is crucial for supporting executives effectively.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is vital. Be ready to discuss how you've built and maintained professional relationships in previous roles. Practice articulating your thoughts clearly and confidently, as this will demonstrate your interpersonal skills during the interview.
✨Demonstrate Your Organisational Skills
Prepare to share specific instances where your organisational skills made a difference. Whether it’s coordinating meetings or managing travel itineraries, be ready to explain how you prioritise tasks and ensure everything runs smoothly, even when juggling multiple responsibilities.
✨Familiarise Yourself with Compliance and Regulatory Requirements
Understanding compliance is essential in financial services. Brush up on relevant regulations and be prepared to discuss how you've navigated these in your previous roles. This knowledge will show that you’re not just a great assistant but also someone who understands the industry landscape.
