Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage office operations, support academics, and coordinate events.
- Company: Join a prestigious higher education institution with a vibrant community.
- Benefits: Part-time hours, flexible schedule, and a supportive work environment.
- Why this job: Be the backbone of an academic team and make a difference in student experiences.
- Qualifications: Experience in administration and strong organisational skills required.
- Other info: Onsite attendance needed one day a week; perfect for balancing studies.
The predicted salary is between 13000 - 16000 £ per year.
Hours: 3 half days (3 hours 45 minutes per day)
This is a non-technical, non-research role, focused on office management, finance administration, coordination, reporting, and stakeholder engagement, supporting senior academics and directors.
Key Responsibilities- Act as the first point of contact for students, academics, partners, and external stakeholders
- Manage day-to-day administration, meetings, agendas, minute taking, actions, and follow-ups
- Coordinate across departments to ensure smooth programme delivery
- Maintain records, databases, travel arrangements, equipment and estates support
- Monitor and maintain programme budgets
- Process invoices, expenses, stipends, and financial tracking
- Support grant-related administration and liaise with finance, contracts, and research services
- Maintain accurate records and data for EPSRC and UCL reporting
- Support reporting cycles and help streamline admin and data processes
- Support student recruitment activity and marketing plans
- Manage website updates, branding, content and communications
- Organise events such as open days, seminars, lectures, and conferences
- Build strong internal relationships across UCL
- Liaise with sponsors, partners, and external organisations
- Support committees and contribute to partnership and scholarship activity
- Strong background in administration, office management, or operations
- Experience handling budgets, invoices, and financial tracking
- Confident with committee support, minute taking, and reporting
- Excellent organisational, communication, and stakeholder management skills
- Comfortable supporting senior stakeholders in a higher education or complex organisation
- Part-time role only (Wednesday–Friday)
- Onsite attendance required 1 day per week
- Administrative / managerial role – no research or technical delivery
Apply now or message Meet Soni – Lorien for further details.
Office Manager in London employer: Lorien
Contact Detail:
Lorien Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of digging on UCL and its values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of stakeholder engagement, make sure you can clearly articulate your thoughts. Try mock interviews with friends or use online resources to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed budgets or coordinated events in the past. This will demonstrate your ability to handle the responsibilities of the Office Manager role effectively.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that keeps you fresh in their minds and shows your enthusiasm for the position.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Manager role. Highlight your experience in administration and office management, and don’t forget to mention any relevant skills like budget handling and stakeholder engagement.
Showcase Your Organisational Skills: Since this role involves a lot of coordination and organisation, give examples of how you've successfully managed multiple tasks or projects in the past. We want to see that you can keep everything running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point while still showcasing your personality.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Lorien
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the key responsibilities like administration, finance tracking, and stakeholder engagement. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Real-Life Examples
Think of specific situations from your past experience where you've successfully managed budgets, coordinated events, or supported senior stakeholders. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your skills effectively and make you stand out.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, be ready to discuss how you manage your time and tasks. You might want to mention tools or methods you use to keep everything on track, like digital calendars or project management software. This shows you’re proactive and detail-oriented.
✨Engage with the Interviewers
Don’t forget that interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, or upcoming projects. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
