At a Glance
- Tasks: Plan and schedule training courses to ensure a seamless learning experience.
- Company: Join our dynamic Academic Services team in Gloucester.
- Benefits: Competitive pay of £150 per day for a 6-month contract.
- Other info: Flexible work environment with opportunities for personal growth.
- Why this job: Make a real impact by coordinating training that shapes future leaders.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities
- Plan, schedule, and programme training courses in line with business objectives
- Input, manage, and maintain course bookings using internal systems (e.g., Celcat)
- Coordinate staffing requirements, including booking core staff and associate tutors
- Ensure all schedules are completed 6–8 weeks in advance of course start dates
- Identify and resolve scheduling clashes, resource shortages, or conflicts
- Liaise with Training Delivery Team Leaders to agree priorities and timelines
- Manage amendments and enquiries within defined service levels (typically within 5 working days)
- Produce timesheets and ensure accurate processing of tutor payments
- Maintain clear and consistent communication with internal stakeholders
- Support onboarding of trainers and contribute to continuous improvement across scheduling process
What We’re Looking For
- Strong administrative experience with excellent attention to detail
- Proven ability to build positive working relationships across teams
- Excellent organisational skills and ability to manage competing priorities
- Confident communicator, both written and verbal
- Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
- A proactive, solution-focused mindset with the ability to think on your feet
- Flexible approach to support business needs, including occasional weekend work
Planning & Scheduling Administrator in Gloucester employer: Lorien
Join our dynamic Academic Services team in Gloucester as a Planning and Scheduling Administrator, where you'll enjoy a supportive work culture that values collaboration and innovation. With opportunities for professional growth and development, we offer a flexible working environment that promotes work-life balance, ensuring you can thrive both personally and professionally. Our commitment to delivering high-quality training programmes means you'll play a crucial role in enhancing the learning experience for our customers while being part of a dedicated team.
StudySmarter Expert Advice🤫
We think this is how you could land Planning & Scheduling Administrator in Gloucester
✨Get Involved in Local Edu-Tech Meetups
Dive into some local edu-tech meetups or webinars related to digital learning. These gatherings are prime spots to connect with professionals in the field, and you might just bump into someone from Lorien looking for temporary support like a Planning & Scheduling Administrator. Plus, you’ll get to see what’s trending in education tech!
✨Volunteer for Online Educational Events
Look for opportunities to volunteer at online events or workshops—these can help you gain experience and get your name out there. Your contributions may catch the eye of companies like Lorien when they’re on the lookout for talented folks for temporary roles in digital learning.
✨Leverage Social Media Groups
Join social media groups focused on digital education, like Facebook or LinkedIn groups. These communities often share job postings for temporary roles and can help us connect with current members at Lorien who can potentially put in a good word for you.
✨Make Your Passion for Teaching Visible
Consider creating content that showcases your knowledge of digital learning—maybe a blog or a series of helpful videos. This not only builds your portfolio but establishes your credibility in the field. Plus, you never know who from Lorien might stumble upon your work while looking for a Planning & Scheduling Administrator!
We think you need these skills to ace Planning & Scheduling Administrator in Gloucester
Some tips for your application 🫡
Show Off Your Digital Skills:In the digital learning and education sector, it's crucial to highlight your tech-savviness. Make sure your CV includes any experience with e-learning platforms, digital content creation, or learning management systems. This tech flair helps us see you're ready to thrive in our digital landscape at Lorien.
Let Your Passion Shine Through:For a temporary role, we want to know why you’re excited about digital learning! Your cover letter should reflect your enthusiasm for education technologies. Talk about any projects or initiatives you’ve been part of that showcase your passion. This gives us insight into how you can contribute to our team, even for a short stint.
Include Relevant Certifications:If you have any certifications related to digital education—like teaching online or instructional design—make sure you highlight those in your application. They can really set you apart from other candidates and show us you're knowledgeable and committed to the field.
Tailor Your Portfolio:If you’ve created any digital learning materials, this is the perfect time to showcase them! We love seeing examples of your work, so include a link to your portfolio that features your best creations relevant to the temporary role at Lorien. This hands-on evidence can speak volumes about your creative capabilities!
How to prepare for a job interview at Lorien
✨Show Off Your Creativity in Digital Learning
When preparing for your interview with Lorien, think about how you can showcase your creative approaches to digital learning. Bring along examples of projects or modules you've designed, especially those that highlight your ability to engage students remotely. It’ll help demonstrate your hands-on experience, which is essential for this role.
✨Know Your EdTech Tools
Get familiar with the latest in educational technology tools that are popular in the digital-learning field, like learning management systems and online assessment platforms. Being able to chat fluently about tools such as Moodle or Google Classroom during your interview could give you a real edge and show that you're ready to hit the ground running.
✨Flexibility is Key for Temporary Roles
Since this role with Lorien is temporary, it’s super important to convey your flexibility and adaptability during the interview. Be ready to discuss how you can quickly acclimate to new environments and seamlessly integrate into existing teams. It shows you’re a team player and can handle the ebb and flow of temporary work.
✨Demonstrate Passion for Lifelong Learning
In the digital learning space, showing a passion for education and personal development can really set you apart. Be prepared to chat about how you stay current with trends in digital education and any extra courses or resources you’ve explored. It’ll highlight your motivation and potential value to Lorien as they seek to innovate in their teaching approaches.
