At a Glance
- Tasks: Plan and schedule training courses to ensure a seamless learning experience.
- Company: Join a dynamic Academic Services team in Gloucester.
- Benefits: Competitive pay of £150 per day and flexible working arrangements.
- Other info: Opportunity for growth and development in a supportive environment.
- Why this job: Make a real impact by coordinating training that helps others succeed.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities- Plan, schedule, and programme training courses in line with business objectives
- Input, manage, and maintain course bookings using internal systems (e.g., Celcat)
- Coordinate staffing requirements, including booking core staff and associate tutors
- Ensure all schedules are completed 6-8 weeks in advance of course start dates
- Identify and resolve scheduling clashes, resource shortages, or conflicts
- Liaise with Training Delivery Team Leaders to agree priorities and timelines
- Manage amendments and enquiries within defined service levels (typically within 5 working days)
- Produce timesheets and ensure accurate processing of tutor payments
- Maintain clear and consistent communication with internal stakeholders
- Support onboarding of trainers and contribute to continuous improvement across scheduling processes
- Strong administrative experience with excellent attention to detail
- Proven ability to build positive working relationships across teams
- Excellent organisational skills and ability to manage competing priorities
- Confident communicator, both written and verbal
- Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
- A proactive, solution-focused mindset with the ability to think on your feet
- Flexible approach to support business needs, including occasional weekend work
Planning and Scheduling Administrator in Gloucester employer: Lorien
Join our dynamic Academic Services team in Gloucester as a Planning and Scheduling Administrator, where you'll play a crucial role in delivering high-quality training programmes. We pride ourselves on fostering a collaborative work culture that values proactive problem-solving and offers ample opportunities for professional growth. With a focus on employee development and a supportive environment, we ensure that our team members thrive while making a meaningful impact on learners' experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Planning and Scheduling Administrator in Gloucester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being clear and confident will make a great impression. We recommend doing mock interviews with friends or using online resources.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we often have exclusive opportunities listed there that you won’t find anywhere else.
We think you need these skills to ace Planning and Scheduling Administrator in Gloucester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Planning and Scheduling Administrator role. Highlight your administrative experience, attention to detail, and any relevant skills that match the job description. We want to see how you can contribute to our Academic Services team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you've successfully managed competing priorities in the past. We love a proactive approach!
Show Off Your Communication Skills:Since this role involves liaising with various teams, make sure to showcase your written communication skills. Use clear and concise language in your application, and don’t forget to mention any experience you have in building positive working relationships.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Lorien
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Planning and Scheduling Administrator. Familiarise yourself with key tasks like managing course bookings and coordinating staffing requirements. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be prepared to discuss specific examples from your past experience where you've successfully managed competing priorities. Think about times when you had to plan and schedule effectively under pressure, and be ready to share those stories.
✨Communicate Clearly and Confidently
As a confident communicator, you'll need to articulate your thoughts clearly during the interview. Practice answering common interview questions out loud, focusing on your verbal communication skills. Remember, it's not just what you say, but how you say it that counts!
✨Demonstrate Your Proactive Mindset
Employers love candidates who can think on their feet. Prepare to discuss situations where you've identified problems and come up with solutions independently. Highlight your proactive approach and how it has positively impacted your previous roles, especially in administrative settings.
