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For Companies At a Glance
- Tasks: Support the CIO with diary management, correspondence, travel arrangements, and administrative tasks.
- Company: Join a leading public sector client in Edinburgh with a focus on efficiency and professionalism.
- Benefits: Competitive pay of up to £250 per day for a 3-month contract.
- Why this job: Gain valuable experience while supporting high-level executives in a dynamic environment.
- Qualifications: Strong organisational skills and experience in administrative support are essential.
- Other info: Opportunity to work on-site in Edinburgh, enhancing your professional network.
The predicted salary is between 50000 - 75000 £ per year.
Job Description
Executive Assistant – 3 Month InsideIR35 Contract – Up To £250 per day – 4 Days On Site Edinburgh
Loriens leading public sector client are looking for an Executive Assistant to join the organisation to support the CIO.
Main Role Purpose
To manage and provide a comprehensive support service to the Chief Investment Officer (CIO). A key objective of the role is to ensure support is efficient, effective and professionally managed. This includes complex diary management, internal and external customer and stakeholder handling, travel arrangements and full administrative support including departmental and project management.
Key responsibilities
- Diary Management: Support the CIO in the delivery of their objectives through effectively managing their time to ensure it is best spent, forward planning of schedule, responding promptly to accommodate evolving priorities.
- Reporting schedules and actions tracking – support the CIO in building departmental action plans and reporting schedules and then assisting in maintaining and managing those.
- Correspondence Handling: Assist with management of correspondence received drafting responses where appropriate to ensure customer/stakeholder receives a timely response.
- Email/Phone: Manage email sent to the CIO, proactively responding on their behalf or delegating where appropriate.
- Travel & Expenses: Ensure all travel and accommodation requirements are arranged for all UK and Overseas visits and are fully compliant with the Bank policies and procedures. Track and process expenses claims incurred by the CIO and Investment departments where applicable.
- Administration: Maintain office systems including data management and filing, in line with relevant Bank policies, including GDPR.
- Comply with all Bank policies and deliver against all relevant statutory, regulatory, supervisory and legal obligations.
Carbon60, Lorien & SRG – The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
Executive Assistant - Edinburgh employer: Lorien
Contact Detail:
Lorien Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and the CIO you'll be supporting. We want you to show them that you’re not just another candidate, but someone who genuinely understands their goals and how you can help achieve them.
✨Tip Number 3
Practice your responses to common interview questions, especially around diary management and correspondence handling. We suggest doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from the interview to make it personal.
We think you need these skills to ace Executive Assistant - Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, correspondence handling, and administrative support. We want to see how your skills align with what the CIO needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed complex schedules or handled stakeholder communications in the past.
Showcase Your Organisational Skills: As an Executive Assistant, organisation is key. In your application, give us a glimpse of how you manage your time and tasks effectively. Maybe share a quick story about a time you juggled multiple priorities successfully!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Lorien
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, correspondence handling, and travel arrangements. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare insightful questions about the CIO's priorities or the team's dynamics. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
✨Dress the Part
As you'll be working closely with high-level executives, it's important to present yourself professionally. Choose an outfit that reflects the company's culture while ensuring you feel comfortable and confident during the interview.