At a Glance
- Tasks: Support corporate governance and manage subsidiary compliance for a FTSE 100 company.
- Company: Join a prestigious FTSE 100-listed international organisation with a dynamic team.
- Benefits: Competitive daily rate, hybrid working, and exposure to complex governance matters.
- Other info: Excellent career development opportunities in a sophisticated corporate environment.
- Why this job: Gain invaluable experience in corporate governance and make an impact in a global business.
- Qualifications: CGI qualified or part-qualified with proven company secretarial experience.
Location: London (Hybrid – 3 x days per week on site)
Duration: 12 Months
Rate: £600 per day, inside IR35
Reporting to: Deputy Company Secretary / Senior Assistant Company Secretary
The Opportunity
We are seeking an experienced Assistant Company Secretary to join a high-performing Group Secretariat team within a FTSE 100-listed international organisation. This role will provide maternity cover for a period of up to 12 months and offers an excellent opportunity to work within a sophisticated listed company environment, supporting a large and complex portfolio of UK and overseas entities.
The successful candidate will play a key role in delivering first-class corporate governance and company secretarial support across the Group, with a particular emphasis on subsidiary governance, statutory compliance and supporting the governance framework of a global listed business.
This position would suit a proactive and technically strong company secretarial professional who has experience operating within a FTSE 100, FTSE 250 or other listed company environment and is looking to further develop their expertise in corporate governance and international subsidiary management.
Key Responsibilities:
- Lead the delivery of company secretarial services across a large portfolio of UK and international subsidiary entities.
- Ensure compliance with all statutory and regulatory requirements across the Group's subsidiary structure.
- Maintain and manage statutory records, registers and governance documentation using company secretarial software (Diligent Entities or similar).
- Organise subsidiary board meetings, prepare agendas, board papers and minutes, and manage governance actions through to completion.
- Support the ongoing enhancement of subsidiary governance frameworks, policies and procedures across the Group.
- Ensure all corporate records are maintained accurately and in accordance with legal and governance requirements.
- Manage annual compliance activities, including confirmation statements, director appointments and resignations, share allotments and other corporate filings.
FTSE Listed Company Governance
- Support the governance requirements of a UK-listed plc, ensuring compliance with:
- Companies Act 2006
- UK Listing Rules
- Disclosure Guidance and Transparency Rules
- Market Abuse Regulation
- UK Corporate Governance Code
- Provide assistance with Board and Committee governance activities where required.
- Support the maintenance of insider lists and other governance-related compliance records.
- Assist with the preparation and delivery of the Annual General Meeting and other shareholder meetings.
Corporate Transactions & Projects
- Support strategic corporate activity, including:
- Acquisitions
- Disposals
- Group restructurings
- Legal entity rationalisations
- Corporate simplification initiatives
- Work closely with Legal, Tax and Finance teams to implement governance requirements arising from corporate transactions.
- Assist with updating and maintaining the Group Structure Chart and legal entity database.
Essential Experience
- CGI (ICSA) qualified or part-qualified.
- Proven company secretarial experience within a FTSE 100, FTSE 250 or listed company environment.
- Strong experience managing subsidiary governance for large and complex UK and international group structures.
- Experience supporting listed company governance obligations.
- Strong working knowledge of:
- Companies Act 2006
- UK Listing Rules
- Disclosure Guidance and Transparency Rules
- Market Abuse Regulation
- UK Corporate Governance Code
- Experience managing statutory compliance and Companies House filings.
- Experience preparing subsidiary board minutes and governance documentation.
- Knowledge of corporate transactions, including acquisitions, disposals and reorganisations.
Desirable Experience
- Experience supporting a FTSE 100 Board and Committee structure.
- Exposure to international entity management across EMEA, APAC and North America.
- Experience using Diligent Entities or similar governance platforms.
- Experience supporting AGM processes and shareholder communications.
- Knowledge of Irish and other overseas company law requirements.
Why This Role?
This is an excellent opportunity to join a respected Group Secretariat function within a major listed organisation and gain exposure to complex international governance matters. The role offers significant involvement in subsidiary governance, listed company compliance, corporate transactions and Board support activities, making it ideal for candidates looking to further develop their career within a FTSE 100 corporate governance environment.
Assistant Company Secretary in City of London employer: Lorien
As a leading employer in the Cyber Security sector, we offer an engaging work culture that prioritises collaboration and innovation. Our Stevenage location provides a dynamic environment where employees can thrive, with opportunities for professional growth and development, including support for further security clearances. Join us to be part of a team dedicated to countering cyber threats while enjoying competitive pay and a commitment to employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Company Secretary in City of London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Lorien can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Lorien; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Lorien.
We think you need these skills to ace Assistant Company Secretary in City of London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Lorien and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Lorien's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Lorien
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
