At a Glance
- Tasks: Manage diaries, coordinate meetings, and provide seamless support to executives.
- Company: Leading investment banking firm with a dynamic work environment.
- Benefits: Competitive pay, flexible working arrangements, and opportunities for professional growth.
- Other info: Collaborative culture with opportunities to cover for colleagues and enhance teamwork.
- Why this job: Join a fast-paced team and develop your organisational skills while supporting top executives.
- Qualifications: Experience as an Executive Assistant in financial services and strong communication skills.
The predicted salary is between 50000 - 70000 £ per year.
Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further. Please note this is a floating role which will require you to work with a number of executives inside the bank.
Key Responsibilities
- Diary management to allocated Executive Managers: Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day.
- Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
- Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/issues.
- Be ready to question meetings to organise and raise alternative ideas proactively when appropriate.
- Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times.
- Arranging weekly management meetings: collecting slides, prepare agenda using PowerPoint/PDF and distribute them via email/SharePoint.
- Screening and prioritising phone calls and emails.
- Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements.
- Booking business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure.
- Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers.
- Ensuring all expenses have been processed following the Group and Global Markets procedure and policies.
- Anticipate needs and proactively addressing them.
- Building and maintaining professional relationships.
- Demonstrating strong organisational and multitasking skills.
- Providing seamless support while working from home.
- Being responsive and available.
- General Services management including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc.
- Other ad-hoc tasks requested by Executive Managers.
Additional Support
- Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly.
- Providing seamless cover for other assistants during holidays and sickness absence.
- Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally.
- Actively participating as a team player (participating and attending Team meetings).
- Creating and managing distribution lists.
- Organising your cover during your absence to ensure business continuity.
Knowledge, Skill and Experience
- Executive Assistant experience within financial services.
- Understanding of Compliance and Regulatory requirements.
- Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
- Good written and oral English language skills.
- A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
- Ability to build and maintain effective working relationships.
- Excellent communication and interpersonal skills.
- Strong organisational and time management skills.
- Ability to juggle many tasks at the same time.
Executive Assistant/ Personal Assistant employer: Lorien Resourcing
Join our prestigious investment banking firm as an Executive Assistant, where you will thrive in a dynamic and collaborative environment. We offer competitive benefits, a strong focus on employee development, and the opportunity to work closely with top executives, ensuring your contributions are valued and impactful. Our culture promotes innovation and teamwork, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/ Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its executives. Show us that you understand their needs and how you can make their lives easier. Tailor your responses to highlight your organisational skills and proactive approach.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Executive Assistant/ Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant financial services background. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this floating role. Mention specific experiences that demonstrate your organisational skills and ability to manage multiple tasks effectively.
Show Off Your Tech Skills:Since you'll be using various software like Microsoft Office, make sure to mention your proficiency in these tools. We love candidates who can hit the ground running, so don’t hold back on showcasing your tech-savviness!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at Lorien Resourcing
✨Know Your Diary Management Inside Out
Since diary management is a key responsibility, make sure you can discuss your previous experiences in this area. Prepare examples of how you've effectively organised schedules and handled changes, showcasing your proactive approach.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate with various stakeholders. Practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios, like coordinating meetings or handling phone calls, to demonstrate your interpersonal skills.
✨Be Ready to Discuss Compliance Knowledge
Understanding compliance and regulatory requirements is crucial in this role. Brush up on relevant regulations in the financial services sector and be prepared to discuss how you've navigated these in past positions.
✨Demonstrate Your Multitasking Abilities
This role requires juggling multiple tasks simultaneously. Prepare to share specific examples of how you've managed competing priorities in the past, highlighting your organisational skills and ability to stay calm under pressure.
