At a Glance
- Tasks: Manage diaries, coordinate meetings, and support executives in a fast-paced environment.
- Company: Leading investment banking firm with a dynamic work culture.
- Benefits: Competitive pay, potential for contract extension, and valuable experience in finance.
- Other info: Opportunity to network with top executives and develop your professional career.
- Why this job: Gain hands-on experience in a prestigious industry while enhancing your organisational skills.
- Qualifications: Strong organisational skills and ability to manage multiple tasks efficiently.
The predicted salary is between 50000 - 70000 £ per year.
Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further. Please note this is a floating role which will require you to work with a number of executives inside the bank.
Key Responsibilities
- Diary management to allocated Executive Managers: Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day.
- Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
- Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/issues.
- Be ready to question meetings to organise and raise alternative ideas proactively when appropriate.
- Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times.
- Arranging weekly management meetings: collecting slides, prepare agenda using Powerpoint/pdf and distribute them via email/SharePoint.
- Screening and prioritising phone calls and emails.
- Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements.
- Booking Business trips including the organisation of transport, travel itineraries and visa requirements.
Executive Assistant employer: Lorien Resourcing
Join a prestigious investment banking firm that values its employees and fosters a dynamic work culture. As an Executive Assistant, you will benefit from a collaborative environment that encourages professional growth and offers opportunities to work closely with senior executives. With a focus on innovation and efficiency, this role provides a unique chance to enhance your skills while contributing to the success of a leading institution in the heart of the financial district.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment banking sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to diary management and executive support. We recommend role-playing with a friend or using online resources to get comfortable with articulating your experiences and skills.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed multiple schedules or coordinated meetings. This will demonstrate your ability to handle the floating nature of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we often have exclusive roles listed that you won’t find anywhere else.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your diary management skills and any experience you have in coordinating with executives. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this floating role. Share specific examples of how you've successfully managed schedules and communicated effectively with teams in the past.
Showcase Your Proactivity:In your application, don’t forget to mention times when you took the initiative to solve problems or improve processes. We love candidates who can think ahead and keep things running smoothly without being asked!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Lorien Resourcing
✨Master the Diary Management Game
Since diary management is a key responsibility, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've successfully managed complex calendars and how you handle last-minute changes.
✨Show Your Proactive Side
Executives love an assistant who can think ahead! Think of instances where you've taken the initiative to improve processes or suggest alternatives. Be ready to share these examples during the interview.
✨Communication is Key
Highlight your communication skills, especially in coordinating with other executive assistants. Prepare to discuss how you ensure seamless communication and cover for others when needed. This will show you're a team player!
✨Tech Savvy? Show It!
Familiarity with tools like PowerPoint and SharePoint is essential. Brush up on your skills and be ready to talk about how you've used these tools in past roles to prepare agendas or manage information effectively.
