At a Glance
- Tasks: Provide top-notch admin support to senior leaders and manage their busy schedules.
- Company: Join Loreto Sixth Form College, a highly-rated institution prioritising staff wellbeing.
- Benefits: Enjoy a supportive work environment with access to counselling and professional development.
- Other info: Permanent role during term time with excellent career progression opportunities.
- Why this job: Be a key player in a dynamic team that values your contributions and growth.
- Qualifications: Strong organisational skills and the ability to handle multiple tasks effectively.
The predicted salary is between 30000 - 40000 £ per year.
The College is looking to appoint a highly organised, enthusiastic and proactive Personal Assistant to the Senior Leadership Team to provide high quality administrative support to the Deputy Principal and Vice Principals for Curriculum & Quality, Planning & Resources, and Student Services.
In this role you will support the Senior Leadership Team in all aspects of their work; this requires high attention to detail, the ability to manage multiple deadlines simultaneously and respond accordingly to a change in priorities. You will be responsible for providing administrative and secretarial assistance to the Senior Leadership Team, which will include managing their diaries, arranging and minuting meetings as well as managing all correspondence.
You will also, when needed, support the wider Senior Management Team and act as the main point of contact in the administration of college Trips & Visits. As the Personal Assistant to the Senior Leadership Team, you will work closely with the Senior Management, College Management and Pastoral and Curriculum Teams. You will be expected to use your own initiative when appropriate, seek advice when necessary and maintain the strictest level of confidentiality at all times.
Reporting to the Personal Assistant to the Principal, the Personal Assistant to the Senior Leadership Team will be one of the first points of contact for students, staff and visitors and as such should uphold the college's ethos and values.
Loreto Sixth Form College has been awarded a second consecutive outstanding rating in all areas under the latest framework in our December 2022 inspection. Ofsted noted that "Leaders place a very high priority on staff mental health and wellbeing including workload. For example, staff can access counselling services, chaplaincy support, and the employee assistance programme". Loreto strives for excellence in staff and students alike, ensuring that "Students benefit from an inclusive learning environment that celebrates their individual contributions to the college."
Loreto Sixth Form College is committed to safeguarding children and young people. All candidates and post holders including volunteers are subject to appropriate vetting procedures as outlined in Part 3 of Keeping Children Safe in Education 2025. This includes an online search for shortlisted candidates, as well as a satisfactory Disclosure and Barring Service Enhanced check with barred list information and any other relevant checks with statutory bodies for successful candidates.
In your supporting statement we ask you to outline why you are interested in the role and how you feel you are suited to it with reference to the criteria in the person specification. This is part of the application process and therefore will be assessed. You must tell us how you meet the criteria listed.
The post is offered on a permanent basis, term time + 2 weeks basis (0.8964 FTE).
Executive PA to Senior Leaders | Diary & Exec Support in Manchester employer: Loreto Sixth Form College
Loreto Sixth Form College is an exceptional employer that prioritises staff wellbeing and professional growth, offering a supportive work culture where your contributions are valued. With access to counselling services and a commitment to maintaining a healthy work-life balance, you will thrive in an environment that celebrates inclusivity and excellence. Join us in making a meaningful impact on the lives of students while enjoying a fulfilling career in a highly regarded educational institution.
StudySmarter Expert Advice🤫
We think this is how you could land Executive PA to Senior Leaders | Diary & Exec Support in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive PA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the college and its values. Show that you understand their ethos and how you can contribute to their outstanding reputation. Tailor your responses to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll be the first point of contact for many. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive PA to Senior Leaders | Diary & Exec Support in Manchester
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see why you're excited about supporting the Senior Leadership Team and how you can contribute to our college's ethos.
Tailor Your Supporting Statement:Make sure to reference the criteria in the person specification directly in your supporting statement. We’re looking for specific examples of how your skills and experiences align with what we need, so don’t hold back!
Keep It Clear and Concise:We appreciate clarity! Use straightforward language and structure your application well. This will help us easily see how you meet the requirements and make a great impression right from the start.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way to ensure it reaches us directly and allows you to keep track of your application status. We can’t wait to hear from you!
How to prepare for a job interview at Loreto Sixth Form College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive PA to Senior Leaders. Familiarise yourself with diary management, meeting arrangements, and correspondence handling. This will help you answer questions confidently and demonstrate your enthusiasm for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple deadlines and prioritised tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to adapt to changing priorities.
✨Emphasise Confidentiality and Discretion
As a Personal Assistant, maintaining confidentiality is crucial. Be ready to talk about situations where you've handled sensitive information and how you ensured it remained confidential. This will show that you understand the importance of trust in this role.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that reflect your interest in the college's ethos and values, such as how they support staff wellbeing or their approach to inclusivity. This shows you're not just interested in the job, but also in the organisation's culture.
