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- Tasks: Manage diaries, schedule meetings, and support brand teams with admin tasks.
- Company: Join L'Oréal, a global leader in beauty with a rich history and diverse brands.
- Benefits: Enjoy discounts on iconic products, private health insurance, and flexible family leave.
- Why this job: Be part of a dynamic team shaping the future of beauty while making a meaningful impact.
- Qualifications: Positive attitude, excellent communication skills, and strong organisational abilities required.
- Other info: Collaborate with a community of Business Assistants across various markets.
The predicted salary is between 30000 - 42000 £ per year.
Business Assistant – Professional Products Division
Join to apply for the Business Assistant – Professional Products Division role at L\’Oréal
Business Assistant – Professional Products Division
Join to apply for the Business Assistant – Professional Products Division role at L\’Oréal
Get AI-powered advice on this job and more exclusive features.
- Be responsible for the extensive diary management of the brand leads on L’Oréal’s PPDLT
- Proactively resolve scheduling conflicts and act as gatekeeper according to the GMs priorities.
- Ensure the agendas for the meetings they own are prepared and cascaded in a timely manner and that agendas for the meetings they attend are shared with them in advance.
- Work closely with the brand team and provide admin support (including but not limited to): extensive Purchase Order creation and management of trackers where required, travel & accommodation, agendas and meeting ownership for brand Mancom
- Manage the budget and execution for Mancom events including team offsites, workshops, dinners etc.
- Support on Brand events where needed across Marketing and PR.
- Book regional and international travel and accommodation.
- On many occasions be the first point of contact between senior external stakeholders, senior internal stakeholders. Supporting their relationships with these important contacts is a key priority for this role.
- Support the new starter and leaver process, including co-ordinating the FIT induction programmes for the direct reports of the GMs
- Keep relevant Microsoft Teams channels and email distribution lists up to date.
- Gather and communicate important business information to the GMs teams and be the teams’ point of contact for all administrative queries (issues resolution, IT requests, room booking, catering etc).
- Support with taking minutes of key meetings.
- Support with ad-hoc projects both in brand and division.
- Support with team social events/ this can require evening support.
- Work in partnership with the Executive Assistant and Business Assistants across the UKI business and other markets to facilitate meeting and event arrangementsreactivation.
BUSINESS ASSISTANT
A DAY IN THE LIFE
- Be responsible for the extensive diary management of the brand leads on L’Oréal’s PPDLT
- Proactively resolve scheduling conflicts and act as gatekeeper according to the GMs priorities.
- Ensure the agendas for the meetings they own are prepared and cascaded in a timely manner and that agendas for the meetings they attend are shared with them in advance.
- Work closely with the brand team and provide admin support (including but not limited to): extensive Purchase Order creation and management of trackers where required, travel & accommodation, agendas and meeting ownership for brand Mancom
- Manage the budget and execution for Mancom events including team offsites, workshops, dinners etc.
- Support on Brand events where needed across Marketing and PR.
- Book regional and international travel and accommodation.
- On many occasions be the first point of contact between senior external stakeholders, senior internal stakeholders. Supporting their relationships with these important contacts is a key priority for this role.
- Support the new starter and leaver process, including co-ordinating the FIT induction programmes for the direct reports of the GMs
- Keep relevant Microsoft Teams channels and email distribution lists up to date.
- Gather and communicate important business information to the GMs teams and be the teams’ point of contact for all administrative queries (issues resolution, IT requests, room booking, catering etc).
- Support with taking minutes of key meetings.
- Support with ad-hoc projects both in brand and division.
- Support with team social events/ this can require evening support.
- Work in partnership with the Executive Assistant and Business Assistants across the UKI business and other markets to facilitate meeting and event arrangementsreactivation.
Who You Are
- A positive attitude
- Excellent communication and influencing skills with the experience of building relationships across the company.
- Impeccable attention to detail and high degree of accuracy
- Ability to handle sensitive information with discretion
- Excellent administrative and organisational skills
- Ability to foresee changes and reprioritise where necessary, experiencing managing change – through rapid growth
- Partnering with divisional EA and BA’s to work collaboratively as a community
- Demonstrating initiative and flexibility
- Ability to work at a fast paced ever changing environment
- Is risk aware and builds contingency into plans
- Effective use of inhouse software systems.
What We Offer
Our industry-leading award-winning benefits package shows how much we value our people. We know they\’re at the heart of L\’Oréal\’s success, so we offer a fair and competitive package to help you thrive.
Enjoy perks like money-saving offers, free mortgage advice, share options and an enhanced pension plan. Love our brands? You\’ll get up to 60% off iconic names like YSL, CeraVe, Armani, Kiehl\’s and Garnier! Because health matters, we offer private medical and dental insurance, discounted gym memberships, and onsite mental health support. We also provide enhanced family leave for all and up to 4 weeks of paid fertility leave, so you can prioritise what matters most.
Learning is in our DNA at L\’Oréal. We\’ll help you master your role, build skills, and access top-notch leadership programs and monthly expert talks. And there\’s lots more too!
Who We Are
L’Oréal is present in 150 markets on five continents. For more than a century, L’Oréal has devoted itself solely to ‘Create beauty that moves the world’; it is now the industry world leader with €29 billion consolidated sales. Together, we solve complex challenges at scale, while making sure we stay committed to making the world a more inclusive and a better place for everyone & our planet. Experience the excitement of agility to shape the future of beauty; where diversity and purpose come together to create meaningful impact.
In the Professional Products Division, our mission is to be the partner of choice for the professional hair industry. Inspiring stylists and creating desirability amongst consumers with meaningful brands. We’re the founding Division for the L’Oréal group, with a rich history over 110 years. The 8-brand portfolio includes the likes of L’Oréal Professionnel, Kérastase, Redken and Matrix and the division is universally known for exclusively supplying salons and other professional customers with the most advanced technologies in hair and beauty products.
How We Recruit
At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference – different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
General Business, Management, and Other
-
Industries
Manufacturing and Personal Care Product Manufacturing
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Business Assistant - Professional Products Division employer: l'Oréal
Contact Detail:
l'Oréal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant - Professional Products Division
✨Tip Number 1
Familiarise yourself with L'Oréal's Professional Products Division and its brands. Understanding their mission and values will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of L'Oréal, especially those in administrative roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your application.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. This will highlight your ability to handle the demands of the Business Assistant role.
✨Tip Number 4
Be ready to discuss your experience with diary management and scheduling conflicts. Prepare specific scenarios where you've effectively resolved such issues, as this is a key responsibility of the position.
We think you need these skills to ace Business Assistant - Professional Products Division
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Business Assistant. Focus on your organisational skills, attention to detail, and any experience in diary management or administrative support.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at L'Oréal and explain how your background makes you a great fit. Mention specific examples of how you've successfully managed schedules, supported teams, or handled sensitive information.
Highlight Soft Skills: Given the importance of communication and relationship-building in this role, emphasise your soft skills. Provide examples of how you've effectively collaborated with others, resolved conflicts, or adapted to changing priorities in previous positions.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Business Assistant role.
How to prepare for a job interview at l'Oréal
✨Showcase Your Organisational Skills
As a Business Assistant, you'll need to demonstrate your exceptional organisational abilities. Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously in previous roles.
✨Communicate Effectively
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle sensitive information or resolve conflicts, so think through your responses ahead of time.
✨Demonstrate Attention to Detail
Attention to detail is crucial in this position. During the interview, highlight instances where your meticulous nature has positively impacted your work. You could mention how you ensured accuracy in reports or managed budgets effectively.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to adapt. Think about potential challenges you might face in the role and how you would approach them, especially regarding diary management and stakeholder relationships.
