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- Tasks: Support our CEO and CTO by managing schedules, communications, and executive operations.
- Company: Join LoopMe, a top-rated tech company revolutionising brand advertising with AI.
- Benefits: Enjoy hybrid working, 25 days leave, wellness support, and career development opportunities.
- Other info: Work from anywhere for a month and enjoy a cash-back health plan.
- Why this job: Be at the heart of decision-making in a fast-paced, innovative environment with a strong team culture.
- Qualifications: Experience supporting C-level executives, excellent organisational skills, and proficiency in tech tools required.
The predicted salary is between 28800 - 43200 £ per year.
Executive Assistant – London
London, England, United Kingdom | Marketing and Advertising | Full-time
Description
LoopMe is a technology company that uses AI to improve brand advertising performance and outcomes. Our vision is to change advertising for the better by building technology that will redefine brand advertising. LoopMe powers programmatic advertising, improves media delivery, develops bespoke audience curation and effective real‑time measurement through our outcomes platform. By putting consumers at the heart of every campaign, the world’s leading brands, agencies, media publishers and programmatic platforms rely on us to reach their goals effectively and efficiently.
What we need
We’re looking for an experienced Executive Assistant to partner closely with our CEO and CTO. This is a pivotal role within the business, ensuring both leaders can operate at maximum effectiveness. You will be at the heart of strategic coordination, managing schedules, communication flow and key executive operations, as well as owning SLT and Management offsites. You will be trusted with sensitive information and working closely with the wider senior leadership team, playing a central role in enabling high‑impact decision‑making across the company.
As our Executive Assistant, you will be…
Managing complex, ever‑changing calendars for the CEO and CTO, ensuring seamless scheduling, prioritisation, and time optimisation
Overseeing inbox triage and email management; proactively flagging important items and actioning others where appropriate
Preparing briefing documents, meeting agendas, and follow‑ups to ensure both executives are prepared for internal and external meetings
Organising all logistics for internal and external meetings, including board meetings, SLT offsites and cross‑functional management offsites
Coordinating international travel arrangements, accommodation and detailed itineraries
Ensuring prep materials, decks, and documents are shared in advance, and assisting with presentations where needed for board and investor meetings
Collating agendas, speakers, leadership Q&A, and Hero awards for the Global Town Hall and monthly All Hands
You will have
Proven experience as an EA or PA supporting C‑level executives in a fast‑paced environment (ideally tech or startup)
Outstanding organisational and time management skills; you thrive on keeping others structured and ahead of deadlines
High emotional intelligence, discretion, and the ability to handle sensitive and confidential information with professionalism
Excellent written and verbal communication skills
Tech‑savvy and highly competent with tools such as Google Workspace, Slack, Zoom, and project/task management platforms. Experience with the automation of processes or AI tools is a bonus
Experience coordinating multi‑day offsites and executive events
What we can offer
Bonus
Hybrid working; meaning you’ll spend 3 days a week in our Farringdon office
25 days annual leave, plus the
Executive Assistant employer: LoopMe
Contact Detail:
LoopMe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with LoopMe's mission and values. Understanding their vision for changing advertising will help you align your responses during interviews and demonstrate your enthusiasm for the role.
✨Tip Number 2
Highlight your experience in managing complex schedules and communications. Be prepared to discuss specific examples of how you've optimised time for executives in previous roles, as this is crucial for the Executive Assistant position.
✨Tip Number 3
Showcase your tech-savviness by mentioning any tools or software you've used that are relevant to the role, such as Google Workspace or project management platforms. This will demonstrate your ability to adapt quickly to their systems.
✨Tip Number 4
Prepare to discuss your approach to handling sensitive information and maintaining confidentiality. This is a key aspect of the role, so having a clear strategy will set you apart from other candidates.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, especially supporting C-level executives. Use specific examples that demonstrate your organisational skills and ability to manage complex schedules.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at LoopMe and how your skills align with their needs. Mention your experience in fast-paced environments and your proficiency with tools like Google Workspace and Slack.
Showcase Your Communication Skills: Since excellent written and verbal communication is crucial for this role, ensure your application is free of errors and clearly conveys your message. Consider including a brief example of how you've effectively communicated in a previous role.
Highlight Emotional Intelligence: Given the importance of discretion and handling sensitive information, include examples in your application that demonstrate your emotional intelligence and professionalism in past roles.
How to prepare for a job interview at LoopMe
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Prepare examples of how you've successfully organised calendars and prioritised tasks in previous roles. This will demonstrate your capability to handle the demands of the position.
✨Demonstrate Discretion and Professionalism
You'll be dealing with sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you handled confidential matters with discretion, highlighting your emotional intelligence and professionalism.
✨Familiarise Yourself with Relevant Tools
Being tech-savvy is a must for this role. Brush up on tools like Google Workspace, Slack, and Zoom before the interview. If you have experience with automation or AI tools, be ready to discuss how you've used them to improve efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think of scenarios where you had to adapt quickly or resolve conflicts, and be prepared to explain your thought process and outcomes.