At a Glance
- Tasks: Manage fleet vehicle sales from order to delivery, ensuring a seamless customer experience.
- Company: Top automotive retailer in the UK with a focus on people and growth.
- Benefits: Competitive salary, generous leave, health support, and exclusive discounts.
- Other info: Inclusive workplace with opportunities for career progression.
- Why this job: Join a dynamic team and make a real impact in the automotive industry.
- Qualifications: Strong admin skills, attention to detail, and excellent communication.
The predicted salary is between 27750 - 27750 £ per year.
We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland. We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.
Group Fleet Cardiff is expanding, and we are looking for a highly organised and proactive Fleet Sales Administrator to join our busy, fast‑paced operation. This is a key role within our fleet division, supporting the sales process from initial order through to delivery, ensuring every customer receives a seamless and professional experience. If you thrive in a structured environment, enjoy working with detail, and take pride in accuracy, this is a role where your contribution genuinely drives the success of the team.
As a Fleet Sales Administrator, you will be responsible for managing the full administrative lifecycle of fleet vehicle sales. You will process orders, prepare documentation, update internal systems, and coordinate with suppliers, dealerships, and internal teams to ensure vehicles are delivered on time and to the correct specification. You will also support the fleet sales team with reporting, customer updates, and general administrative duties that keep the department running efficiently.
Key Responsibilities- Order Processing — Accurately input and manage fleet vehicle orders, ensuring all details are correct and compliant.
- Documentation Management — Prepare, check, and distribute sales paperwork including invoices, delivery notes, and registration documents.
- Customer Coordination — Provide clear, timely updates to customers and internal stakeholders throughout the sales and delivery process.
- System Updates — Maintain accurate records across internal systems, ensuring data integrity and up‑to‑date information.
- Team Support — Assist the fleet sales team with reports, stock updates, and general administrative tasks.
- Delivery Scheduling — Liaise with logistics partners and dealerships to coordinate smooth and timely vehicle deliveries.
- Compliance Checks — Ensure all documentation meets regulatory and company standards.
You will be someone who enjoys working with detail, takes ownership of tasks, and communicates clearly. You will be confident using systems, comfortable working to deadlines, and able to manage multiple tasks at once without compromising accuracy.
Skills and Experience- Strong administrative background, ideally within automotive, fleet, or a similar fast‑paced environment.
- Excellent attention to detail and accuracy.
- Confident communicator with strong customer service skills.
- Proficient with IT systems and quick to learn new software.
- Ability to prioritise workload and manage deadlines.
- A proactive, solutions‑focused approach to daily tasks.
- Competitive salaries with structured pay scales and progression as you grow within the business.
- Generous annual leave that increases with your length of service.
- Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave.
- Access to Techscheme for discounted technology purchases with flexible payments.
- Eyecare vouchers to help cover vision care needs.
- Smart Health – 24/7 access to GP services to support your mental and physical wellbeing.
- Dental insurance for everyday dental care and unexpected treatments.
- Optional critical illness cover for peace of mind during life's most challenging moments.
- MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user‑friendly app.
- Free will writing services to help plan for the future.
- Flexible life assurance options and partner life assurance for added protection.
- Discounted gym memberships to support an active lifestyle.
- Travel insurance to help you explore with confidence.
- Access to home and technology vouchers bynd card and a wide range of exclusive retail and lifestyle discounts.
Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.
Fleet Sales Administrator in Cardiff employer: Lookers
As one of the UK's top automotive retailers, we pride ourselves on fostering a supportive and inclusive work environment where every employee is valued. Our Fleet Sales Administrator role offers competitive salaries, generous benefits, and ample opportunities for career progression, all within a dynamic team that thrives on collaboration and excellence. Join us in Cardiff, where your contributions will directly impact our success and where we prioritise your wellbeing and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Sales Administrator in Cardiff
✨Tip Number 1
Get to know the company inside out! Research their values, recent news, and what makes them tick. This way, when you chat with them, you can show you're genuinely interested and not just another applicant.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider info or even a referral, which can give you a leg up in the application process.
✨Tip Number 3
Prepare for the interview by practising common questions and tailoring your answers to highlight your skills relevant to the Fleet Sales Administrator role. Show them how your attention to detail and organisational skills will make you a perfect fit!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Fleet Sales Administrator in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Sales Administrator role. Highlight your administrative experience, especially in fast-paced environments like automotive or fleet. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that showcase your attention to detail and customer service skills. We love a good story!
Show Off Your IT Skills:Since you'll be using various systems, make sure to mention your proficiency with IT tools in your application. If you've quickly learned new software before, let us know! We appreciate tech-savvy candidates.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Lookers
✨Know Your Stuff
Before the interview, make sure you understand the role of a Fleet Sales Administrator inside out. Familiarise yourself with the key responsibilities like order processing and documentation management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Attention to Detail
Since this role requires a strong focus on accuracy, be prepared to discuss examples from your past experiences where your attention to detail made a difference. Whether it’s catching an error in paperwork or ensuring compliance, highlight how your meticulous nature can benefit their operations.
✨Communicate Clearly
As a Fleet Sales Administrator, you'll need to coordinate with various stakeholders. Practice articulating your thoughts clearly and concisely during the interview. You might even want to prepare a few scenarios where effective communication led to successful outcomes in your previous roles.
✨Demonstrate Your Proactivity
Employers love candidates who take initiative. Think of instances where you went above and beyond in your previous jobs, especially in fast-paced environments. Share these stories to illustrate your proactive approach and how it aligns with their need for someone who can manage multiple tasks efficiently.
