At a Glance
- Tasks: Manage fleet vehicle sales from order to delivery, ensuring a smooth customer experience.
- Company: Join one of the UK's top automotive retailers with a vibrant team culture.
- Benefits: Competitive salary, generous leave, and wellness perks like gym discounts and health services.
- Other info: Great career development opportunities with training and support for your growth.
- Why this job: Be part of a fast-paced environment where your organisational skills make a real difference.
- Qualifications: Strong admin skills, attention to detail, and a proactive approach are essential.
Group Fleet Cardiff is expanding, and we are looking for a highly organised and proactive Fleet Sales Administrator to join our busy, fast-paced operation. This is a key role within our fleet division, supporting the sales process from initial order through to delivery, ensuring every customer receives a seamless and professional experience. This role involves managing the full administrative lifecycle of fleet vehicle sales, processing orders, preparing documentation, updating internal systems, and coordinating with suppliers, dealerships, and internal teams to ensure vehicles are delivered on time and to the correct specification. You will also support the fleet sales team with reporting, customer updates, and general administrative duties to keep the department running efficiently.
Responsibilities
- Order Processing – Accurately input and manage fleet vehicle orders, ensuring all details are correct and compliant.
- Documentation Management – Prepare, check, and distribute sales paperwork including invoices, delivery notes, and registration documents.
- Customer Coordination – Provide clear, timely updates to customers and internal stakeholders throughout the sales and delivery process.
- System Updates – Maintain accurate records across internal systems, ensuring data integrity and up-to-date information.
- Team Support – Assist the fleet sales team with reports, stock updates, and general administrative tasks.
- Delivery Scheduling – Liaise with logistics partners and dealerships to coordinate smooth and timely vehicle deliveries.
- Compliance Checks – Ensure all documentation meets regulatory and company standards.
Qualifications & Requirements
- Strong administrative background, ideally within automotive, fleet, or a similar fast-paced environment.
- Excellent attention to detail and accuracy.
- Confident communicator with strong customer service skills.
- Proficient with IT systems and quick to learn new software.
- Ability to prioritise workload and manage deadlines.
- A proactive, solutions-focused approach to daily tasks.
About Us & Benefits
We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a wide range of new and used vehicles from over 150 dealerships across the UK and Ireland. We offer a rewards and benefits package designed to support your career, wellbeing, and life outside of work.
- Competitive salaries with structured pay scales and progression as you grow within the business.
- Generous annual leave that increases with length of service.
- Enhanced family leave, including 6 months' full pay for maternity and adoption leave, and 2 weeks' full pay for paternity leave.
- Access to Techscheme for discounted technology purchases with flexible payments.
Health, Wellbeing, Financial Wellbeing & Leisure
- Eyecare vouchers; Smart Health 24/7 GP services; dental insurance; optional critical illness cover.
- MyView PayNow – access a portion of pay as you earn; free will writing services; flexible life assurance options.
- Discounted gym memberships; travel insurance; access to home and technology vouchers; exclusive retail and lifestyle discounts.
We strongly believe in nurturing our people and providing manufacturer brand and management training to enhance career development opportunities. We are an equal opportunities employer and are committed to a working environment that is inclusive and free from discrimination. If your application is successful, relevant employment checks will be conducted prior to commencing employment. For roles that require driving, a driving licence check will be carried out. All offers of employment are subject to a 6-month probation period from the start date.
Fleet Sales Administrator employer: Lookers plc
Join Group Fleet Cardiff, a leading automotive retailer in the UK, where we prioritise employee growth and well-being. As a Fleet Sales Administrator, you'll thrive in a supportive and dynamic work culture that values your contributions, offering competitive salaries, generous leave, and extensive benefits to ensure a fulfilling career. With opportunities for training and development, you can advance your career while enjoying a healthy work-life balance in a vibrant location.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Sales Administrator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Lookers plc and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Lookers plc!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Lookers plc keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Lookers plc:This is your chance to really connect with the team at Lookers plc. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Lookers plc
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Lookers plc.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Lookers plc that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Lookers plc. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
