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For Companies At a Glance
- Tasks: Support vehicle sales and defleet activities with key administrative tasks.
- Company: Top automotive retailer in the UK with a focus on people.
- Benefits: Competitive salary, generous leave, health support, and discounts.
- Why this job: Join a dynamic team and grow your career in the automotive industry.
- Qualifications: Previous admin experience, strong Excel skills, and attention to detail.
- Other info: Inclusive workplace with training opportunities and career development.
The predicted salary is between 30000 - 42000 £ per year.
About us
We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland. We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.
Location: Beaconsfield
Hours: Monday to Friday 9am-5:30pm
Contract: Full-time, Permanent
The Role
You will provide administrative support across vehicle sales and defleet activity, ensuring key processes are completed accurately and within agreed timescales.
Key Responsibilities
- Administer used fleet and buyback vehicle sales from invoicing through to release
- Confirm receipt of buyer payments and update fleet systems accordingly
- Coordinate defleet activity, including inspections, collections and vehicle returns
- Liaise with buyers, internal departments and external agencies to resolve queries
- Maintain oversight of traffic and parking contraventions and related administration
- Produce and distribute routine reports and provide general administrative support
Skills and Experience Required
- Previous administrative experience, ideally within fleet or automotive environments
- Strong Excel skills and good numerical understanding
- High attention to detail and strong organisational skills
- Professional telephone manner and clear communication skills
Core Benefits
- Competitive salaries with structured pay scales and progression as you grow within the business
- Generous annual leave that increases with your length of service
- Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
- Access to Techscheme for discounted technology purchases with flexible payments
- Eyecare vouchers to help cover vision care needs
- Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
- Dental insurance for everyday dental care and unexpected treatments
- Critical illness cover for peace of mind during life's most challenging moments
Financial Wellbeing
- MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user‑friendly app
- Free will writing services to help plan for the future
- Flexible life assurance options and partner life assurance for added protection
- Discounted gym memberships to support an active lifestyle
- Travel insurance to help you explore with confidence
- Access to home and technology vouchers bYond card and a wide range of exclusive retail and lifestyle discounts
Equal Opportunity
We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels. Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.
Employment Checks
If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. The checks will include verifying your recent employment, address, credit history and standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.
Data Protection Notice
We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.
Fleet Administrator New Beaconsfield, England, United Kingdom employer: Lookers plc
Contact Detail:
Lookers plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator New Beaconsfield, England, United Kingdom
✨Tip Number 1
Get to know the company inside out! Research their values, culture, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider tips or even a referral, which can give you a leg up in the hiring process.
✨Tip Number 3
Prepare for the interview by practising common questions and scenarios related to fleet administration. Think about how your skills match the job description and be ready to share specific examples from your past experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Fleet Administrator New Beaconsfield, England, United Kingdom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Administrator role. Highlight any relevant administrative experience, especially in fleet or automotive environments, and showcase your strong Excel skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Keep it professional but let your personality come through – we love to see enthusiasm!
Showcase Attention to Detail: As a Fleet Administrator, attention to detail is key. In your application, make sure there are no typos or errors. This shows us that you take pride in your work and understand the importance of accuracy in administrative tasks.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s straightforward and ensures your application gets to the right people. Plus, you’ll find all the info you need about the role and our company!
How to prepare for a job interview at Lookers plc
✨Know Your Fleet Basics
Before heading into the interview, brush up on your knowledge of fleet management and automotive terminology. Understanding key concepts like defleet activity and vehicle sales processes will show that you're serious about the role and can hit the ground running.
✨Excel Skills on Display
Since strong Excel skills are a must for this position, be prepared to discuss your experience with spreadsheets. Consider bringing examples of reports you've created or how you've used Excel to streamline administrative tasks in previous roles.
✨Attention to Detail is Key
During the interview, highlight instances where your attention to detail made a difference in your work. Whether it was catching an error in a report or ensuring accurate invoicing, demonstrating this skill will resonate well with the interviewers.
✨Communicate Clearly and Professionally
Given the importance of liaising with buyers and internal departments, practice articulating your thoughts clearly. A professional telephone manner is crucial, so consider doing mock interviews with a friend to refine your communication style before the big day.
