Planned Works Project Manager FTC

Planned Works Project Manager FTC

We're looking for a hardworking and dedicated Planned Works Project Manager to join our Central Service team located in Head Office, Islington.

55,000.00 per annum, working 35 hours per week.

Fixed term contract for Maternity Cover

Want to feel in control of your career? You'll feel at home here.

Making you feel at home here means helping you thrive in every way.

That's why we offer a wide range of benefits, award-winning Learning & Development and a culture that welcomes all.

These aren’t token gestures - we’ve thought long and hard about how best to support our team.

After all, our people are doing something amazing: helping to transform lives every day.

Our benefits include

• Annual leave increasing up to 30 days with length of service
• A generous pension - we will contribute up to 8% and life assurance cover up to 3x Pensionable Salary (T&Cs apply)
• Exclusive discounts and cashback via Reward Gateway® and opportunity to buy a Blue Light Card
• Fully paid induction programme and further training
• ILM courses and Apprenticeship Programmes
• Cycle to work scheme
• Employee Assistance Programme for 24-7 confidential support
• Online wellbeing resources
• Quarterly Staff Awards to reward & recognise our amazing staff's commitment and contribution
• Free DBS

All applicants must be legally eligible to work in the UK by the start of employment as Look Ahead are not able to offer sponsorship.

Look Ahead Care and Support, own and manage a mixed portfolio of properties across London and the Home Counties.

The organisation accommodates customers with a range of support needs including Learning Disabilities, Mental Health, and Young People, as well as unsupported.

We are seeking an ambitious and motivated individual with strong organisational and communication skills who is keen to develop a career in property services and project management.

The successful candidate will support the delivery of planned works projects from inception to completion while gaining practical experience across project management, surveying, asset management and property compliance.

Working alongside Project Managers, Surveyors and Asset Management colleagues, the postholder will develop technical knowledge and professional skills through involvement in a wide range of property improvement, investment and compliance activities.

We are looking for someone who is proactive, customer-focused and solution-oriented, with the ability to communicate technical information clearly to a range of audiences and support informed decision-making.

This exciting role within our Property Services Team will work closely with other departments to undertake the following:

• Assist delivery of a range of planned works projects from inception to completion
• Assist with the delivery of the organisation's sustainability works programme.
• Plan and organise works projects and ensure the delivery of good quality, good value services, effectively and efficiently within business plan objectives, meeting both customer’s reasonable expectations and statutory and regulatory requirements.
• Liaise directly with operations staff prior to compiling the project plan, to review all aspects and implications of the impending works.
• Assess feasibility reports and carry out financial appraisals of projects with support from the Project Management Team.
• Assist with the preparation of project briefs, specifications and tender documentation for major and minor works projects.
• Assist with site visits and contract management meetings
• Assist with compiling project documents and sharing key programme information with stakeholders.
• Assist the Asset Management and Surveying Teams with the collection, validation and maintenance of stock condition, compliance and asset data.
• Support the use and development of Asprey, ensuring that property information, component data, project outcomes and investment records are accurately maintained.
• Assist with property surveys, validation inspections and data quality exercises to improve the accuracy of the organisation's asset information and investment planning.

This role provides an opportunity to develop a broad range of skills across planned works, asset management, surveying and property compliance.

The successful candidate will be supported to gain experience and professional development that may lead to progression within the Property Services Team.

What you'll do

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of Look Ahead.

• Operational
• Support the delivery of planned, cyclical and sustainability projects from inception to completion, including programme planning, site inspections, stakeholder engagement and project reporting.
• Monitor project progress, defects and remedial actions, escalating issues to Project Managers as appropriate.
• Maintain accurate property, project and compliance records, ensuring servicing information and certification remain up to date.
• Support the maintenance of Asprey and associated asset management systems, including the validation of stock condition, survey, compliance and completed works data.
• Work alongside Surveyors and Asset Management colleagues to support property inspections, data assurance, investment planning and regulatory reporting.
• Assist in the preparation of asset performance information, stock condition analysis and investment recommendations.
• Contract Management
• Undertake site visits to monitor the quality of works, validate completed repairs and services, and support contractor performance management.
• Support Project Managers in monitoring project costs, programme delivery and contractor performance against agreed KPIs.
• Assist in the management of contractors and consultants, ensuring contractual obligations are met and performance issues are appropriately escalated.
• Support procurement and tendering activities, including the preparation of briefs, specifications and consultant or contractor appointments.
• Financial & Budget Management
• Process and verify works-related payments within delegated authority levels.
• Support budget monitoring, forecasting and business planning activities, identifying and escalating actual or potential variances.
• Assist in ensuring works are appropriately capitalised and accurately recorded within financial and asset management systems.
• Support financial planning, budget setting and investment forecasting through the provision of accurate project, survey and programme data.
• Customer Service & Compliance
• Deliver excellent customer service, supporting positive outcomes for customers, colleagues and stakeholders.
• Promote high standards of data quality within Asprey and associated systems to support customer -focused services, regulatory compliance and informed decision-making.
• Comply with organisational policies relating to equality, diversity and inclusion, safeguarding, confidentiality, data protection and information sharing.
• Team Working & Communication
• Communicate effectively with residents, colleagues, contractors and external stakeholders, presenting technical information in a clear and accessible manner.
• Build positive working relationships across the organisation and with external partners to support successful project delivery.
• Maintain effective communication with line management and contribute to reports, presentations and continuous professional development.

About you

• Proactive, motivated and eager to learn.
• Customer-focused and willing to take initiative when challenges arise.
• Strong organisational skills with excellent attention to detail.
• Able to manage competing priorities and work to agreed deadlines.
• Collaborative and approachable, with the ability to build effective working relationships.
• Resilient, adaptable and willing to take ownership of tasks and challenges.
• Professional, trustworthy and committed to confidentiality, fairness and integrity.
• Able to understand and communicate technical information clearly to different audiences.
• Committed to delivering quality, value for money and continuous improvement.

What you'll bring

Essential

• Evidence of project management, construction, property or related experience.
• Understanding of the Decent Homes Standard and residential property maintenance requirements.
• Experience of working with asset management systems, databases or property records.
• Ability to build effective relationships with internal and external stakeholders.
• Strong organisational skills, attention to detail and ability to manage competing priorities.
• A practical approach to problem solving and continuous improvement.
• Understanding of building safety, health and safety, and construction-related legislation.
• Excellent written and verbal communication skills, with the ability to explain technical information to non-technical audiences.
• Commitment to delivering excellent customer service and value for money.
• Ability to work collaboratively as part of a team and adapt to changing priorities.
• Good IT skills, particularly Microsoft Office applications

Desirable

• Professional qualification or working towards a qualification in Project Management, Building Surveying or a related discipline.
• Experience of working in housing, care and support, or property environments.
• Experience of working with schedules of rates, specifications or tender documentation.
• Understanding of landlord compliance, repairs, maintenance and asset management principles.
• Understanding of stock condition data, lifecycle planning and planned investment programmes.
• Experience using Asprey or a similar asset management system.
• Experience supporting property, maintenance or construction projects.
• Experience of stock condition surveys, data validation or asset management activities.
• Awareness of housing regulation, including Decent Homes, HHSRS, Consumer Standards and building safety requirements.
• Awareness of sustainability and net-zero initiatives within the built environment.

About us

Look Ahead is a leading, not-for-profit care and support provider in London and the South East.

Our vision is to build better lives through social care and housing in local communities.

As an organisation we deliver over 100 services, providing support to thousands of customers each year.

Our mission is to co-design and deliver services that offer innovative social care solutions and support people to thrive.

We work across mental health, homelessness and complex needs, young people and care leavers and learning disabilities so there are plenty of opportunities to grow and progress your career with us.

We have a strong social purpose and we live and work by our values

• We focus on Excellence and innovation.
• We are Caring and Compassionate.
• We are Inclusive and Trusted.
• We work in Partnership and are One-Team.

Look Ahead is committed to safeguarding and promoting the welfare of children and adults at risk, and expects all employees, workers and volunteers to share this commitment.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities.

If this occurs you would not need to submit another application for the alternative role.

We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.

We are committed to diversity and inclusion at work and are accredited with Silver in the Inclusive Employers Standard 2021.

We are a proud member of the Employers Domestic Abuse Covenant and encourage applications from a diverse range of applicants of all backgrounds.

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