At a Glance
- Tasks: Support HR digitalisation, maintain workforce data, and produce insightful HR analytics.
- Company: Longulf, a leading supplier of raw materials and machinery since 1977.
- Benefits: Competitive salary, opportunities for professional growth, and a dynamic work environment.
- Other info: Be part of a global network with exciting career development opportunities.
- Why this job: Join us to drive HR transformation and make a real impact on employee engagement.
- Qualifications: 2 years in HR administration, strong Excel skills, and a keen eye for detail.
The predicted salary is between 36450 - 44550 £ per year.
The HR Administrator is responsible for supporting the digitalisation, reporting, and operational effectiveness of the HR function. The role combines HR administration with responsibility for maintaining workforce data integrity, producing HR analytics, supporting HR systems, and driving process improvements through technology and automation. The role will play a key part in supporting Longulf's HR transformation agenda, ensuring accurate people data, meaningful workforce insights, and effective utilisation of HR technology to support business decision-making.
Working closely with the Head of HR and HR Generalist, the role will be responsible for maintaining HR systems, producing people metrics and dashboards, supporting HR projects, and delivering efficient employee lifecycle administration.
Key deliverables (Essential duties and responsibilities)
- HR Systems, Reporting & People Analytics
- Act as the HR systems super-user, maintaining accurate employee data across BambooHR and other new HR platforms.
- Produce monthly HR dashboards and management reports.
- Develop and maintain automated reporting tools and HR metrics.
- Analyse workforce trends and provide insights to support business decision-making.
- Ensure data accuracy through regular audits and data cleansing activities.
- Support continuous improvement and optimisation of HR systems.
- Identify opportunities to automate manual HR processes and reporting.
- Support implementation and development of new HR technologies and digital tools.
- Recruitment & Onboarding
- Coordinate recruitment activities, interview scheduling, and candidate communications.
- Post vacancies on Job board, monitor application, screen & shortlist them.
- Conduct telephonic interviews.
- Prepare offer documentation and new starter paperwork.
- Manage onboarding logistics, equipment, and system access.
- Support offboarding processes and ensure completion of leaver administration.
- Employee Lifecycle Administration
- Route contracts, letters, and other HR documentation through HRIS.
- Learning & Development
- Coordinate training activities, bookings, and logistics.
- Maintain training records and attendance data.
- Monitor completion of mandatory training programmes.
- Employee Engagement & HR Projects
- Support employee engagement and wellbeing initiatives.
- Assist with HR projects and people-related activities.
- Coordinate meetings, events, and project administration.
- General HR Administration
- Manage the HR inbox and respond to routine enquiries.
- Provide day-to-day administrative support to the HR team.
- Prepare reports, presentations, and HR documentation.
- Contribute to continuous improvement of HR processes and administration.
- HR Digital Transformation & Projects
- Support delivery of HR digitalisation initiatives and transformation projects.
- Assist with implementation and ongoing development of: Performance Management System (PMS), HR Dashboard and Analytics Platform, Employee Engagement Survey Tools.
- Support system testing, user training, and process documentation.
- Create standard operating procedures and process maps for HR activities.
- Assist in digitising HR records and improving data accessibility.
- Monitor project milestones and provide project coordination support.
- Support continuous improvement initiatives aimed at increasing efficiency and reducing administrative workload.
- Workforce Planning & Organisational Analytics
- Prepare workforce planning reports and staffing forecasts.
- Monitor vacancy trends and recruitment pipelines.
- Support succession planning data and talent mapping exercises.
- Assist in analysing organisational structures and workforce demographics.
- Maintain job description and role-mapping databases.
- Support salary benchmarking and market data analysis where required.
Essential Skills & Experience (Must-Haves)
- Minimum 2 years' experience in HR Administration, HR Coordinator, or People Administration role.
- Experience supporting the full employee lifecycle, including onboarding, contractual changes, and offboarding.
- Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, reporting and data analysis.
- Experience producing HR reports, dashboards and management information.
- Strong analytical skills with ability to interpret workforce data and identify trends.
- Experience maintaining data accuracy within HRIS systems.
- Excellent attention to detail and data management capability.
- Strong organisational and project coordination skills.
Desirable
- CIPD Level 3 qualified or working towards a CIPD qualification.
- Experience coordinating training and employee engagement activities.
- Experience working in a multi-site or international organization.
- Experience developing HR dashboards and workforce analytics.
- Experience supporting HR digital transformation projects.
- Knowledge of Power BI, HR reporting tools or business intelligence platforms.
- Experience with process mapping and workflow improvement.
- Exposure to workforce planning, people analytics and organisational development initiatives.
The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive. This job description is subject to review to ensure that it truly reflects the strategic direction requirements of Longulf.
HR Admin and People Analytics Coordinator in City of Westminster employer: Longulf Trading
Longulf Trading provides a collaborative work environment that fosters professional growth and development. Employees have the chance to work on international projects, enhancing their skills in procurement and supplier management. The company's focus on diverse industries offers unique opportunities for career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land HR Admin and People Analytics Coordinator in City of Westminster
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Longulf Trading!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Longulf Trading.
We think you need these skills to ace HR Admin and People Analytics Coordinator in City of Westminster
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Longulf Trading. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Longulf Trading and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Longulf Trading. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Longulf Trading's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Longulf Trading
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Longulf Trading.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Longulf Trading will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Longulf Trading and how you would contribute to adapting HR strategies.
