At a Glance
- Tasks: Provide comprehensive admin support to the school leadership team and manage finance functions.
- Company: A vibrant school community dedicated to fostering a supportive learning environment.
- Benefits: Competitive salary, professional development opportunities, and a collaborative work culture.
- Other info: Opportunity for career growth and involvement in exciting school events.
- Why this job: Join a dynamic team and make a real difference in the school community.
- Qualifications: Strong organisational skills and experience in administration or finance.
The predicted salary is between 25000 - 35000 £ per year.
Full Time
Salary: 29,350
Main purpose of the job:
To provide a comprehensive administrative service to the Office Manager and members of the school Senior Leadership Team and support with the finance function within the school. This includes supporting with day-to-day telephone/email enquiries, operational processing, compliance and recruitment administration.
Main duties and responsibilities:
- Secretarial / Reception / Admin
- Provide administrative support including diary management, booking appointments, word processing, filing and photocopying.
- Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
- Provide HR administrative support with personnel files & recruitment paperwork.
- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.
- Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages.
- Provide administrative support relating to school census returns as required.
- Support safeguarding administration including the Single Central Record (SCR) to ensure the school administrative processes are accurate, secure and GDPR compliant.
- Liaise with parents and external agencies in a professional manner.
- Provide support for whole school events.
- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements.
- To ensure data is recorded and used appropriately in accordance with the school's policies.
- Finance
- Understand and work within the Trust's financial procedures including purchasing, invoicing, payments and banking.
- Liaising with the central finance team.
- Supporting other staff with understanding the financial procedures.
- Raising purchase orders using PS Financials and managing stock.
- Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
- Ensure all financial information is filed correctly, including electronic and paper.
- Support the Office Manager and members of the Senior Leadership Team as required.
- Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.
- Source and order resources as requested by staff.
- Maintain stationery supplies, re-stocking as necessary.
- General
- To understand and work in accordance with the School's Equal Opportunities, Health and Safety and other relevant policies.
- To attend appropriate training.
- To work as a team member with all school staff.
- Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.
Admin Manager in Helston employer: Long-term Teachers
As an Admin Manager at our school in Helston, you will be part of a supportive and collaborative work culture that prioritises professional development and employee well-being. We offer competitive salaries, comprehensive training opportunities, and a chance to make a meaningful impact within the educational community. Join us to contribute to a vibrant environment where your administrative skills will help shape the future of our students.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Manager in Helston
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for an Admin Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school and its values. Tailor your responses to show how your skills align with their needs, especially in areas like compliance and finance. We want to see that you’re not just a fit for the role, but also for the school culture!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on common questions related to admin tasks, HR support, and financial procedures to ensure you’re ready to impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Admin Manager in Helston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin Manager role. Highlight your relevant experience in administration, finance, and HR support. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our school. Mention specific examples of your past experiences that relate to the job description.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and get straight to the facts about your skills and experiences.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Long-term Teachers
✨Know Your Stuff
Make sure you understand the key responsibilities of the Admin Manager role. Familiarise yourself with the school's administrative processes, finance procedures, and compliance requirements. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss your experience with diary management, meeting organisation, and minute-taking. Prepare examples of how you've successfully managed multiple tasks or projects in the past, as this is crucial for the role.
✨Demonstrate Communication Skills
Since you'll be dealing with various stakeholders, practice articulating your thoughts clearly and professionally. Think of scenarios where you've handled enquiries or liaised with parents and external agencies, and be prepared to share those experiences.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the school's culture, the Senior Leadership Team's expectations, and any challenges they face. This shows your enthusiasm for the role and helps you determine if it's the right fit for you.
