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- Tasks: Manage project documentation and support project activities for smooth operations.
- Company: Join LondonEnergy, a leader in waste management making a positive environmental impact.
- Benefits: Enjoy private medical insurance, pension scheme, and an employee recognition program.
- Why this job: Gain hands-on experience in project management while contributing to sustainability efforts.
- Qualifications: Experience in document control is preferred; training provided for the right candidate.
- Other info: Hybrid work model with 3 days in the office at LondonEnergy EcoPark.
The predicted salary is between 29000 - 35000 £ per year.
- Job Title : Document and Project Administrator
- Type : Full time Permanent
- Salary : Salary of £35,000.00-£40,000.00 depending on experience
- Location : Hybrid (3 days in the office per week – LondonEnergy EcoPark, Edmonton)
About LondonEnergy
LondonEnergy is a leading resource and waste management company, processing nearly 750,000 tonnes of London’s waste annually. Our dedicated team operates across multiple North London locations, making a positive impact on the environment and local communities.
By processing household waste at our facility, we produce enough waste from energy to power 80,000 homes every year and recycle 70% of items through our Reuse and Recycling Centres.
About The Role:
As the Document and Project Administrator , you will be responsible for managing and maintaining all project documentation, ensuring that documents are easily accessible and properly stored. The role also provides administrative and project support to ensure the smooth operation of project activities. Assisting project managers and team members with administrative tasks, you will be the point of contact for our projects. This role will give you the opportunity to learn the ins and outs of project management and document control.
Key Responsibilities:
Document Management :
- Maintain, track and manage all project documentation, including drawings, specifications, and reports, ensuring documents are stored in the correct location.
- Implement and maintain document control processes and procedures.
Project Support :
- Coordinate project meetings, including scheduling, preparing agendas, and taking minutes, and assisting in the preparation of project reports and presentations.
- Support the procurement process by managing purchase orders and tracking project finances.
- Assist in the tracking and reporting of project and business risks and issues, and monitoring project timelines and deliverables, providing updates to the project team.
Communication :
- Act as a point of contact for project team members, facilitating effective communication within the project team and with external stakeholders.
- Ensure that all project documentation is distributed to the relevant parties in a timely manner.
Requirements
- Experience in document control and/or project support roles preferred but training can be provided.
- Strong organisational and time management skills.
- Excellent attention to detail.
- Proficiency in document management software and Microsoft Office Suite.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of project management principles and practices including Microsoft D365 is a plus.
Benefits
- Private Medical & Life Insurance
- Company Pension Scheme
- Annual Leave Package
- Employee Recognition Scheme
- Access to Employee Assistance Programme (EAP)
- + Many more benefits
We encourage early application to our roles.
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Document and Project Administrator employer: LondonEnergy
Contact Detail:
LondonEnergy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document and Project Administrator
✨Tip Number 1
Familiarize yourself with document management software and Microsoft Office Suite, as proficiency in these tools is crucial for the role. Consider taking online courses or tutorials to enhance your skills and demonstrate your commitment to learning.
✨Tip Number 2
Highlight any experience you have in project support or document control during your conversations. Even if it's informal, discussing relevant experiences can show your understanding of the role and your ability to contribute effectively.
✨Tip Number 3
Prepare to discuss your organizational and time management skills in detail. Think of specific examples where you've successfully managed multiple tasks or projects, as this will resonate well with the responsibilities of the position.
✨Tip Number 4
Research LondonEnergy and its impact on the environment and local communities. Being knowledgeable about the company’s mission and values will help you connect with the interviewers and show that you're genuinely interested in contributing to their goals.
We think you need these skills to ace Document and Project Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Document and Project Administrator position. Make sure you understand the key responsibilities and requirements, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in document control or project support roles. Use specific examples to demonstrate your organizational skills and attention to detail, which are crucial for this role.
Showcase Your Skills: Make sure to mention your proficiency in document management software and Microsoft Office Suite. If you have knowledge of project management principles or tools like Microsoft D365, be sure to include that as well.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are interested in the position and how your skills align with the company's mission. Mention your enthusiasm for contributing to LondonEnergy's positive impact on the environment and local communities.
How to prepare for a job interview at LondonEnergy
✨Show Your Organizational Skills
As a Document and Project Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed documentation or coordinated projects in the past. Highlight your ability to keep things organized and accessible.
✨Demonstrate Attention to Detail
Attention to detail is key in this role. During the interview, mention instances where your meticulous nature helped avoid mistakes or improved project outcomes. You might even want to bring a sample of your work that showcases your attention to detail.
✨Familiarize Yourself with Document Management Software
Since proficiency in document management software is important, make sure you know the tools mentioned in the job description. If you have experience with similar software, be ready to discuss it and how it can benefit the team at LondonEnergy.
✨Prepare for Communication Scenarios
Effective communication is essential for this position. Think of examples where you facilitated communication within a team or with external stakeholders. Be ready to explain how you ensure everyone stays informed and engaged throughout a project.
