At a Glance
- Tasks: Support senior leaders with diary management, communications, and travel arrangements.
- Company: Join a leading FTSE50 company with a dynamic work environment.
- Benefits: Gain valuable experience in a fast-paced financial services setting.
- Other info: Hybrid working model with opportunities for professional growth.
- Why this job: Be the backbone of executive operations and make a real impact.
- Qualifications: Degree preferred; strong communication and organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Requirements
- Experience of supporting a Senior Executive within Finance highly desirable
- A good understanding of the cadence and responsibilities associated with a FTSE50 listed company
- Experience of performing a similar role in a large scale operations department / function essential
- Total trust and respect, given the confidential and sensitive nature of related activities and programmes
- Degree Educated preferred
- Experience of a financial services company or other intense or fast-moving environment
- Polished & professional. Communication & organisational skills are key
- Ability to build and maintain relationships up to all levels both internally and externally
- Highly organised and able to prioritise effectively with minimal supervision
- Excellent communication and influencing skills
- Resilience, tenacity and tact
- Able to liaise effectively at all levels of the organisation
- Able to act as a credible representative for the executive
- Excellent MS Office and document creation skills
- Ability to work independently with minimal supervision
- Sound literacy and numerical skills
- Ability to think on feet and to react quickly to problems and solve them
- Flexibility, discretion and ability to respect confidentiality at all times
- Appetite for hard work and dedication to work hours required of the role
- Calm demeanour and able to function well under pressure
- Team player with excellence in collaboration across a matrixed environment
What the job involves
The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include:
- Diary management and meeting co-ordination
- Fielding communications such as phone calls and e-mails
- Arranging business travel
- Maintaining records and files
- Providing support on tools, systems and procedures
The variation of grades within the family will depend on the complexity of the services and tasks required. This is a fixed term role with an end date 1st March 2027. Onsite and remote support for up to 3 Group Leaders across the Business in a hybrid working environment, usually 3 days per week in the office, or as often as the role requires.
- Standard and complex diary management
- Collation of briefing papers, reports and presentations
- Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
- Provision of administrative and organisational support
- Dealing with incoming communication, correspondence on behalf of the Leaders
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
- Managing the expense processes including raising claims
- Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
- Assisting with the co-ordination of Townhalls, Roadshows and offsite events
- Meeting and greeting visitors at all levels of seniority
- Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies
- Ensuring appropriate security measures are in place for travel in high risk areas
- Keeping Executives compliance records updated, with gifts/entertainment etc.
Executive Assistant (Fixed Term Contract) employer: London Stock Exchange
As an Executive Assistant at our FTSE50 listed company, you will thrive in a dynamic and supportive work environment that values professionalism and collaboration. We offer a hybrid working model, competitive benefits, and ample opportunities for personal and professional growth, ensuring that you can excel while maintaining a healthy work-life balance. Join us to be part of a team that prioritises trust, respect, and excellence in all aspects of our operations.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Fixed Term Contract)
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like London Stock Exchange.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like London Stock Exchange might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Executive Assistant (Fixed Term Contract)
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at London Stock Exchange will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at London Stock Exchange. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give London Stock Exchange confidence in your short-term commitment to the role.
How to prepare for a job interview at London Stock Exchange
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with London Stock Exchange.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure London Stock Exchange that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
