At a Glance
- Tasks: Support the CEO's calendar, coordinate events, and manage business reviews.
- Company: Join a leading global financial markets infrastructure provider with a dynamic culture.
- Benefits: Enjoy healthcare, retirement planning, paid volunteering days, and wellbeing initiatives.
- Other info: Collaborative culture that values innovation and individual contributions.
- Why this job: Make a real impact while developing your skills in a fast-paced executive environment.
- Qualifications: Strong organisational skills and ability to manage competing priorities.
The predicted salary is between 40000 - 50000 € per year.
Role Overview
This is an executive assistant and administrative support role within the CEO Office that is primarily focused on the set-up, coordination, and ongoing calendar management of the CEO’s annual operational cadence and governance rhythm. Working closely with the EA to the Group CEO and other members of the CEO Office, where necessary, the role holder will enable and support effective long-term planning, coordination, and administration across key forums, business reviews, and external engagements. The role-holder will also have opportunities to take on stretch assignments and special projects, from time to time, to further their career progression, growth and exposure. The role-holder acts as a trusted and professional member of the CEO Office, exercising discretion, sound judgement, and attention to detail in a fast-paced and highly visible environment.
Key Responsibilities
- Annual Operational Cadence and Governance Support
Set up, coordinate, and manage the annual operational cadence for the CEO Office, including (but not limited to):- Business Reviews
- Divisional and functional townhalls
- Network roundtables
- Additional governance or leadership forums as required
- Scheduling and long-term calendar planning in partnership with the EA to the CEO
- Identifying and resolving scheduling clashes across the governance calendar
- Looking ahead to anticipate changes, risks, or adjustments required
- Updating and maintaining attendee lists and providing logistics support
- Calendar, Email, and Administrative Support
Work closely with the EA to the CEO to provide additional calendar and email support where required. Support scheduling and monitoring the cadence of the CEO’s 1:1 meetings. Assist with coordination, prioritisation, and administrative tasks to support effective planning and execution. - Business Review Management
Manage invitations and attendee coordination for Business Reviews. File and maintain relevant Business Review materials. Provide logistics and coordination support as required to enable smooth delivery. - External Engagements and Events
Register the CEO for external conferences, forums, summits, and other industry events. Liaise with event organisers to confirm event details, costs, compliance considerations, and attendee lists. Manage acceptance and decline processes for external dinners, receptions, and networking events, in line with agreed protocols. - Cross-team Collaboration and Ad Hoc Projects
Support the EA team on special projects and high-profile events as required (e.g. senior leadership lunches, external dinners, international forums). Contribute to process improvements, coordination tools, and shared team initiatives that enhance the effectiveness of the CEO Office and EA community. - Stakeholder Management
Build and maintain strong working relationships with Executive Assistants, senior leaders, external partners, and event organisers. Act as a professional, reliable, and trusted representative of the CEO Office. Exercise discretion, confidentiality, and strong judgement at all times.
Professional Attributes
High levels of professionalism, confidentiality, and attention to detail. Strong organisational, planning, and coordination skills. Ability to anticipate needs and manage competing priorities. Collaborative, solutions-focused approach. Confidence operating in a high-profile, fast-paced executive environment.
Career Stage: Senior Associate
London Stock Exchange Group (LSEG) Information:
Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you. LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.
Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions. Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.
You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
Executive Assistant Associate, Team Support in London employer: London Stock Exchange Group
At LSEG, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. As an Executive Assistant Associate in our London office, you will benefit from tailored support, career growth opportunities, and a commitment to diversity and inclusion, all while contributing to our mission of driving financial stability and empowering economies. Join us to be part of a dynamic team where your individuality is valued, and you can make a meaningful impact.
Contact Detail:
London Stock Exchange Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Associate, Team Support in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at LSEG through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the CEO Office's recent projects and initiatives. Show us that you're not just interested in the role but also in how you can contribute to our goals and values.
✨Tip Number 3
Practice your responses to common interview questions, especially around organisation and prioritisation skills. We want to see how you handle competing priorities, so be ready to share examples from your past experiences.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows us that you’re proactive and genuinely excited about the opportunity.
We think you need these skills to ace Executive Assistant Associate, Team Support in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills align with the role of Executive Assistant Associate. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Organisational Skills:Since this role is all about coordination and planning, give examples in your application that demonstrate your organisational prowess. Whether it's managing calendars or coordinating events, let us know how you've excelled in these areas.
Be Professional Yet Personable:While we value professionalism, we also appreciate a friendly tone. Make sure your application reflects your personality while maintaining a level of professionalism that suits the CEO Office environment.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at London Stock Exchange Group
✨Know the CEO's Calendar Inside Out
Before your interview, take some time to research how a CEO's calendar typically looks. Familiarise yourself with common events like business reviews and townhalls. This will show that you understand the role's responsibilities and can anticipate the needs of the CEO.
✨Demonstrate Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight any tools or methods you use for effective calendar management and coordination.
✨Showcase Your Discretion and Professionalism
Since this role requires a high level of confidentiality, think of scenarios where you've had to exercise discretion. Be ready to explain how you handle sensitive information and maintain professionalism in a fast-paced environment.
✨Build Rapport with the Interviewers
Remember, you're not just being assessed on your skills but also on how well you fit into the team. Engage with your interviewers, ask insightful questions about their experiences, and express genuine interest in the company culture. This will help you stand out as a collaborative candidate.
