At a Glance
- Tasks: Support the CEO's calendar, coordinate events, and manage administrative tasks.
- Company: Join a leading global financial markets infrastructure provider with a dynamic culture.
- Benefits: Enjoy healthcare, retirement planning, paid volunteering days, and wellbeing initiatives.
- Other info: Be part of a diverse team that values innovation and continuous improvement.
- Why this job: Gain exposure to high-profile projects and develop your career in a fast-paced environment.
- Qualifications: Strong organisational skills and ability to manage competing priorities.
The predicted salary is between 40000 - 50000 € per year.
This is an executive assistant and administrative support role within the CEO Office that is primarily focused on the set-up, coordination, and ongoing calendar management of the CEO’s annual operational cadence and governance rhythm. Working closely with the EA to the Group CEO and other members of the CEO Office, where necessary, the role holder will enable and support effective long-term planning, coordination, and administration across key forums, business reviews, and external engagements. The role-holder will also have opportunities to take on stretch assignments and special projects, from time to time, to further their career progression, growth and exposure. The role-holder acts as a trusted and professional member of the CEO Office, exercising discretion, sound judgement, and attention to detail in a fast-paced and highly visible environment.
Key Responsibilities- Annual Operational Cadence and Governance Support
- Set up, coordinate, and manage the annual operational cadence for the CEO Office, including (but not limited to): Business Reviews, Divisional and functional townhalls, Network roundtables, Additional governance or leadership forums as required.
- Responsibilities include: Scheduling and long-term calendar planning in partnership with the EA to the CEO, Identifying and resolving scheduling clashes across the governance calendar, Looking ahead to anticipate changes, risks, or adjustments required, Updating and maintaining attendee lists and providing logistics support.
- Calendar, Email, and Administrative Support
- Work closely with the EA to the CEO to provide additional calendar and email support where required.
- Support scheduling and monitoring the cadence of the CEO’s 1:1 meetings.
- Assist with coordination, prioritisation, and administrative tasks to support effective planning and execution.
- Business Review Management
- Manage invitations and attendee coordination for Business Reviews.
- File and maintain relevant Business Review materials.
- Provide logistics and coordination support as required to enable smooth delivery.
- External Engagements and Events
- Register the CEO for external conferences, forums, summits, and other industry events.
- Liaise with event organisers to confirm event details, costs, compliance considerations, and attendee lists.
- Manage acceptance and decline processes for external dinners, receptions, and networking events, in line with agreed protocols.
- Cross-team Collaboration and Ad Hoc Projects
- Support the EA team on special projects and high-profile events as required (e.g. senior leadership lunches, external dinners, international forums).
- Contribute to process improvements, coordination tools, and shared team initiatives that enhance the effectiveness of the CEO Office and EA community.
- Stakeholder Management
- Build and maintain strong working relationships with Executive Assistants, senior leaders, external partners, and event organisers.
- Act as a professional, reliable, and trusted representative of the CEO Office.
- Exercise discretion, confidentiality, and strong judgement at all times.
- High levels of professionalism, confidentiality, and attention to detail.
- Strong organisational, planning, and coordination skills.
- Ability to anticipate needs and manage competing priorities.
- Collaborative, solutions-focused approach.
- Confidence operating in a high-profile, fast-paced executive environment.
Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you. LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law.
Executive Assistant Associate, Team Support employer: London Stock Exchange Group
At LSEG, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of London. Our culture fosters innovation and collaboration, providing employees with ample opportunities for professional growth through stretch assignments and special projects. With a strong commitment to diversity, sustainability, and employee wellbeing, we ensure that every team member can thrive while contributing to our mission of driving financial stability and empowering economies.
Contact Detail:
London Stock Exchange Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Associate, Team Support
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show how your skills align with their mission, especially around integrity and excellence. We want to see that you’re not just a fit on paper!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We love authenticity! Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your achievements.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express gratitude and reiterate your interest in the role. Plus, it keeps you fresh in their minds as they make their decision!
We think you need these skills to ace Executive Assistant Associate, Team Support
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant Associate role. Highlight your experience in calendar management and administrative support, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Professionalism:Since this role is all about supporting the CEO's office, it's crucial to demonstrate your professionalism and attention to detail. Use clear language and a tidy format in your application to reflect the high standards we uphold at StudySmarter.
Highlight Collaboration Skills:This position involves working closely with various teams, so be sure to mention any collaborative projects you've been part of. We love seeing candidates who can work well with others and contribute to a positive team environment!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at London Stock Exchange Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Executive Assistant Associate role. Familiarise yourself with the key tasks like calendar management and stakeholder coordination. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in the past. Highlight your attention to detail and ability to anticipate needs, as these are crucial for supporting the CEO’s operational cadence.
✨Build Rapport with Interviewers
Since this role involves collaboration with various stakeholders, it’s important to show your interpersonal skills. Engage with your interviewers, ask insightful questions, and express genuine interest in their work. This will help you come across as a professional and reliable representative of the CEO Office.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving abilities. Think about potential scheduling conflicts or last-minute changes and how you would handle them. Practising these scenarios can help you articulate your thought process clearly during the interview.
