At a Glance
- Tasks: Manage and maintain document control systems for exciting residential projects.
- Company: Join London Square, a fast-growing developer committed to creating vibrant living spaces.
- Benefits: Enjoy competitive pay, private medical insurance, and a range of wellness perks.
- Other info: Dynamic work environment with opportunities for personal growth and development.
- Why this job: Be part of a team that shapes London's future while developing your career.
- Qualifications: Experience in document control and strong IT skills are essential.
The predicted salary is between 35000 - 45000 £ per year.
About Us
At London Square, our success isn’t just about numbers – it’s about people, place and purpose. As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life. Over the past two years, we’ve brought more than £2bn of capital into London living - and we’re only getting started. We are part of Aldar, the UAE’s leading real estate developer, investor, and manager. Together, we are committed to creating world-class developments, anchored in high quality design, sustainability, and outstanding customer service.
About the Role & Team
The Document Controller will be responsible for managing information across large residential development scheme(s). They will be responsible for establishing and maintaining robust document control systems, ensuring compliance with project standards, and supporting efficient communication between internal teams and external stakeholders. The role will be site based at one of our projects in the South region eg Lee Green (Blackheath), Ransome's Wharf (Battersea) or Lambeth with occasional (one day a week) travel to our head office (Uxbridge).
Key Responsibilities
- Manage and maintain EDMS’ and arrange the sharing of site information using EDMs’. Ensure that information is up-to-date and reaching the right project personnel informing them and supporting them throughout the build life of the project.
- Managing systems, supporting users and providing quality control for information being shared.
- Initial set up and providing continuous system support, including adding users and organisations.
- Lead and manage contractors in their ability to access information, providing user access and any guides, mini videos or training material available.
- Liaising with external stakeholders (consultants and sub-contractors) with training, problem-solving, queries/issues arising and acting as the point of contact for build information.
- Occasional ad-hoc reporting and administration using EDMs, Excel and other various software solutions.
Key Skills & Experience:
- Experience in document control within construction, ideally large scale residential development and high rise residential schemes.
- Strong knowledge of document control platforms (e.g., Doc hosting Viewpoint, Aconex, Asite) with Aconex beneficial.
- Experience with BIM workflows and digital construction documentation.
- Familiarity with ISO standards related to document management.
- Experience using Field View beneficial.
- Ability to manage documentation across multiple projects and stakeholders.
- Ability to interact, support and maintain relationships with various personnel, users and contacts internally and externally and able to communicate document control terminology.
- Excellent organisational, analytical, and communication skills.
- Strong attention to detail and an organised approach to daily routines such as quality checking uploads, following up on IFCs and RFIs.
- Excellent IT skills and experience of using Excel, SharePoint and the ability to learn new systems and new technologies.
What’s in it for you?
Ensuring you have a work-life balance and stay healthy and happy is important to London Square. We offer the following core benefits:
- Competitive compensation package, car allowance and discretionary bonus.
- Private Medical Insurance.
- Group Pension Scheme and Life Insurance.
- 25 Days holiday plus bank holidays including a holiday trading scheme and long service days.
In addition to these core benefits, we offer other benefits which may result in tax or money savings. Some of these include:
- Mobile phone Allowance
- Dental Cover
- Bupa Employee Assistance
- Virtual GP Service
- Salary sacrifice scheme for electric vehicles
- Cycle to Work
- Gym Membership corporate discounts
- Health Cash Plan
- Perkpal (shopping discounts)
- Tech Scheme
- Payroll Giving
- Free onsite gym (head office)
- Free breakfast & lunch (head office)
Our Commitment
Our success is driven by our people. We’re an energetic, entrepreneurial business where ideas are backed, responsibility comes early, and everyone plays a part in shaping what we build and how we work. As we grow, we’re looking for talented people who want to help make London a better place to live and who want to grow with us.
London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email careers@londonsquare.co.uk.
At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success. We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.
As part of our commitment to personal data privacy, we want to share how we will use your application data. This data will be held in our system to process your application to this role, and to consider you for any future opportunities which match your experience. For further information, please review our privacy policy.
Document Controller in London employer: London Square
At London Square, we pride ourselves on being an exceptional employer that values people, place, and purpose. Our vibrant work culture fosters innovation and collaboration, offering employees a competitive compensation package, comprehensive benefits, and ample opportunities for personal and professional growth. With a commitment to sustainability and community, working with us means contributing to meaningful projects that enhance the capital while enjoying a supportive environment that prioritises work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and mission, so you can show how you align with them. Practice common interview questions and think about how your skills fit the Document Controller role.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially if you’ve managed document control systems or worked on large residential developments. This will help you stand out and demonstrate your expertise.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining London Square and being part of our mission to create amazing places in London.
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in document control, especially in construction and residential development. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how you can contribute to our mission at London Square. Keep it engaging and relevant to the job description.
Showcase Your Tech Skills:Since the role involves managing document control platforms, make sure to mention your experience with tools like Aconex or similar. We love seeing candidates who are tech-savvy and can adapt to new systems easily!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you're keen on joining our team at London Square!
How to prepare for a job interview at London Square
✨Know Your Document Control Systems
Familiarise yourself with the document control platforms mentioned in the job description, like Aconex and Viewpoint. Be ready to discuss your experience with these systems and how you've used them in past projects.
✨Showcase Your Communication Skills
As a Document Controller, you'll be liaising with various stakeholders. Prepare examples of how you've effectively communicated complex information to different audiences, ensuring everyone is on the same page.
✨Demonstrate Attention to Detail
Highlight your organisational skills by discussing specific instances where your attention to detail made a difference. Whether it was quality checking uploads or managing documentation across multiple projects, be ready to share your methods.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to troubleshoot issues with document management or support users. Practising these responses will help you feel more confident during the interview.
