At a Glance
- Tasks: Manage and maintain project information, ensuring it reaches the right people.
- Company: Join London Square, a leading developer creating vibrant communities across Greater London.
- Benefits: Enjoy competitive pay, 25 days holiday, and perks like gym discounts and dental cover.
- Other info: Flexible work options with opportunities for personal growth in an inclusive environment.
- Why this job: Be part of a dynamic team focused on sustainability and high-quality design in construction.
- Qualifications: Relevant document control experience and good IT skills, especially in Excel and SharePoint.
The predicted salary is between 30000 - 42000 £ per year.
About the Role & Team
The Document Controller will be responsible for managing information across large residential development scheme(s). They will be responsible for establishing and maintaining robust document control systems, ensuring compliance with project standards, and supporting efficient communication between internal teams and external stakeholders. The role can be office (Uxbridge) or site based with regular interaction with site and project teams and will require occasional travel to project sites.
Key Responsibilities
- Manage and maintain EDMS and arrange the sharing of site information using EDMS.
- Ensure that information is up-to-date and reaching the right project personnel informing them and supporting them throughout the build life of the project.
- Managing systems, supporting users and providing quality control for information being shared.
- Initial set up and providing continuous system support, including adding users and organisations.
- Lead and manage contractors in their ability to access information, providing user access and guides, mini videos or training material available.
- Liaising with external stakeholders (consultants and sub-contractors) with training, problem-solving, queries/issues arising and acting as the point of contact for build information.
- Occasional ad-hoc reporting and administration using EDMS, Excel and other various software solutions.
Key Skills & Experience
- Experience in document control within construction, ideally large scale residential development and high rise residential schemes.
- Strong knowledge of document control platforms (Doc hosting Viewpoint, Aconex, Asite) with Aconex beneficial.
- Experience with BIM workflows and digital construction documentation.
- Familiarity with ISO standards related to document management.
- Experience using Field View beneficial.
- Ability to manage documentation across multiple projects and stakeholders.
- Ability to interact, support and maintain relationships with various personnel, users and contacts internally and externally and able to communicate document control terminology.
- Excellent organisational, analytical, and communication skills.
- Strong attention to detail and an organised approach to daily routines such as quality checking uploads, following up on IFCs and RFIs.
- Excellent IT skills and experience of using Excel, SharePoint and the ability to learn new systems and new technologies.
Benefits
- Competitive compensation package, car allowance and discretionary bonus.
- Private Medical Insurance.
- Group Pension Scheme and Life Insurance.
- 25 Days holiday plus bank holidays including a holiday trading scheme and long service days.
- Mobile phone Allowance
- Dental Cover
- Bupa Employee Assistance
- Virtual GP Service
- Salary sacrifice scheme for electric vehicles
- Cycle to Work
- Gym Membership corporate discounts
- Health Cash Plan
- Perkpal (shopping discounts)
- Tech Scheme
- Payroll Giving
- Free onsite gym (head office)
- Free breakfast & lunch (head office)
Our Commitment
London Square are proud to be an equal opportunities employer. We believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success, and are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity.
Document Controller in Uxbridge employer: London Square
London Square is an exceptional employer that prioritises employee well-being and professional growth, offering a competitive compensation package alongside a comprehensive benefits scheme including health plans, gym memberships, and flexible working arrangements. With a commitment to diversity and inclusion, the company fosters a dynamic work culture where every team member can thrive and contribute to creating world-class developments in the heart of Greater London.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Uxbridge
✨Tip Number 1
Familiarise yourself with the specific document control systems mentioned in the job description, such as EDMS and Asite. Having hands-on experience or even a basic understanding of these platforms can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the construction and property development sectors. Attend industry events or join relevant online forums to connect with people who might provide insights or referrals for the Document Controller role.
✨Tip Number 3
Demonstrate your communication skills by engaging with potential colleagues or hiring managers on platforms like LinkedIn. A friendly message expressing your interest in the role can leave a positive impression.
✨Tip Number 4
Research London Square's recent projects and initiatives. Being knowledgeable about their work will not only help you during interviews but also show your genuine interest in the company and its mission.
We think you need these skills to ace Document Controller in Uxbridge
Some tips for your application 🫡
Understand the Role:Before applying, make sure to thoroughly read the job description for the Document Controller position. Understand the key responsibilities and required skills, such as document control experience and proficiency in software like Excel and SharePoint.
Tailor Your CV:Customise your CV to highlight relevant experience that aligns with the role. Emphasise your document control experience and any familiarity with project management systems, as well as your communication skills and can-do attitude.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific reasons why you want to work at London Square and how your skills can contribute to their projects and values.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at London Square
✨Know Your Document Control Basics
Make sure you understand the fundamentals of document control, including how to manage and maintain Electronic Document Management Systems (EDMS). Be prepared to discuss your previous experience in this area and how it relates to the role.
✨Familiarise Yourself with Relevant Software
Since the role mentions using Asite, Excel, and SharePoint, brush up on these tools. If you have experience with them, be ready to share specific examples of how you've used them effectively in past projects.
✨Demonstrate Strong Communication Skills
As a Document Controller, you'll liaise with various stakeholders. Prepare to showcase your communication skills by discussing how you've handled queries or issues in the past, and how you ensure information is shared clearly and efficiently.
✨Show Your Problem-Solving Ability
The role requires problem-solving skills, especially when dealing with external consultants and sub-contractors. Think of examples where you've successfully resolved issues or improved processes, and be ready to share these during your interview.
