At a Glance
- Tasks: Manage and maintain document control systems for large residential developments.
- Company: Join London Square, a fast-growing developer creating vibrant places in London.
- Benefits: Competitive salary, private medical insurance, gym membership, and 25 days holiday.
- Other info: Enjoy a collaborative culture with excellent career growth opportunities.
- Why this job: Be part of a dynamic team making a real impact on London's development.
- Qualifications: Experience in document control and strong IT skills required.
The predicted salary is between 35000 - 45000 £ per year.
About Us
At London Square, our success isn’t just about numbers – it’s about people, place and purpose. As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life. Over the past two years, we’ve brought more than £2bn of capital into London living – and we’re only getting started. We are part of Aldar, the UAE’s leading real estate developer, investor, and manager. Together, we are committed to creating world‑class developments, anchored in high quality design, sustainability, and outstanding customer service.
About the Role & Team
The Document Controller will be responsible for managing information across large residential development scheme(s). They will be responsible for establishing and maintaining robust document control systems, ensuring compliance with project standards, and supporting efficient communication between internal teams and external stakeholders. This role will have multi-site coverage with regular travel required to sites in Bermondsey and Lambeth, and occasional (one day a week) travel to our head office (Uxbridge).
Key Responsibilities
- Manage and maintain EDMS’ and arrange the sharing of site information using EDMs’.
- Ensure that information is up-to-date and reaching the right project personnel informing them and supporting them throughout the build life of the project.
- Managing systems, supporting users and providing quality control for information being shared.
- Initial set up and providing continuous system support, including adding users and organisations.
- Lead and manage contractors in their ability to access information, providing user access and any guides, mini videos or training material available.
- Liaising with external stakeholders (consultants and sub-contractors) with training, problem‑solving, queries/issues arising and acting as the point of contact for build information.
- Occasional ad‑hoc reporting and administration using EDMs, Excel and other various software solutions.
Key Skills & Experience
- Experience in document control within construction, ideally large scale residential development and high rise residential schemes.
- Strong knowledge of document control platforms (e.g., Doc hosting Viewpoint, Aconex, Asite) with Aconex beneficial.
- Experience with BIM workflows and digital construction documentation.
- Familiarity with ISO standards related to document management.
- Experience using Field View beneficial.
- Ability to manage documentation across multiple projects and stakeholders.
- Ability to interact, support and maintain relationships with various personnel, users and contacts internally and externally and able to communicate document control terminology.
- Excellent organisational, analytical, and communication skills.
- Strong attention to detail and an organised approach to daily routines such as quality checking uploads, following up on IFCs and RFIs.
- Excellent IT skills and experience of using Excel, SharePoint and the ability to learn new systems and new technologies.
What’s in it for you?
- Competitive compensation package, car allowance and discretionary bonus.
- Private Medical Insurance.
- Group Pension Scheme and Life Insurance.
- 25 Days holiday plus bank holidays including a holiday trading scheme and long service days.
- Mobile phone Allowance.
- Dental Cover.
- Bupa Employee Assistance.
- Virtual GP Service.
- Salary sacrifice scheme for electric vehicles.
- Cycle to Work.
- Gym Membership corporate discounts.
- Health Cash Plan.
- Perkpal (shopping discounts).
- Tech Scheme.
- Payroll Giving.
- Free onsite gym (head office).
- Free breakfast & lunch (head office).
Our Commitment
London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email careers@londonsquare.co.uk. As part of our commitment to personal data privacy, we want to share how we will use your application data. This data will be held in our system to process your application to this role, and to consider you for any future opportunities which match your experience. For further information, please review our privacy policy.
Document Controller employer: London Square Limited
At London Square, we pride ourselves on being an exceptional employer, offering a vibrant work culture that values people and purpose. Our commitment to employee growth is reflected in our comprehensive benefits package, including competitive compensation, private medical insurance, and opportunities for professional development. With a focus on sustainability and high-quality design, working with us means being part of a dynamic team dedicated to creating world-class developments in the heart of London.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like London Square Limited.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like London Square Limited? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit London Square Limited's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Document Controller role at London Square Limited, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at London Square Limited
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where London Square Limited operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to London Square Limited. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at London Square Limited.
