Corporate Events & Exhibitions Executive - London

London & Partners is London’s international trade, investment and promotion agency. It is our role to promote London internationally as a leading world city in which to visit, study, invest, grow and meet. Our aims are to build London’s international reputation and to attract investment and visitor spend, which create jobs and growth.

Purpose of role

To support the Corporate Events team in delivery of the event portfolio, ensuring that all events are delivered to a high standard, within budget and that client and partner expectations are met. To raise the profile and brand image of London and London & Partners and achieve agreed event objectives. The role is London-based but will involve occasional evening/weekend work and some international travel.

Key Tasks

• Support and deliver the events and exhibitions for London & Partners as assigned by Events manager.
• Develop detailed briefs and timeline for assigned activities.
• Organise venue searches for specific events.
• Coordinate logistics for internal local events and international trade shows such as facilitating travel, couriers and event collateral.
• Coordinate various suppliers and stakeholders to ensure effective delivery for events including production, catering, sponsors and exhibitors.
• Develop and build effective relationships with external suppliers and London & Partners network of suppliers.
• Help deliver events to agreed budgets as per your line manager and budget holders including identifying potential costs savings.
• Regularly update the budget holder on the planning, development and budget of their event.
• Work with the financial team to ensure all process and procedures are adhered to including creating briefs and tendering process.
• Provide effective communication and briefing of all internal teams, pre, post and onsite at each event.
• Manage external communication with our event partners and stakeholders.
• Help manage events onsite.
• Coordinate event administrative tasks, including collating guestlists, placing event orders, producing event badges etc.
• Attend venue site visits with Convention Bureau team on a regular basis to ensure breadth of knowledge on London venues.
• Undertake other reasonable duties as allocated by the line manager.

You’ll have/bring

• Solid experience of working on a variety of large-scale complex events.
• Understanding of event marketing & design, demonstrating creativity within live events.
• Proven track-record in organising exhibition presence with multiple partners & stakeholders.
• Event supplier management.
• Experience of working with a wide range of partners in a multi-stakeholder environment, with ability to deliver against corporate & partner objectives.
• Meticulous attention to detail whilst able to multitask.
• Good organisational and time management skills with the ability to prioritise workload efficiently, work under pressure and to tight deadlines.
• Computer literate with excellent understanding of standard office packages, particularly Microsoft Office as well as event software systems.
• Strong commercial acumen and financial management skills.
• Flexible and adaptable approach enabling quick responses to changing priorities.
• Highly organised with strong problem-solving skills.
• Enthusiastic, proactive and shows initiative.
• Continually looking for opportunities to improve project delivery.
• Ability to calmly and effectively resolve potential conflicts.
• Strong interpersonal, relationship building skills, both internally & externally.
• Excellent written & verbal communication skills with understanding of cultural sensitivities & differences.
• Capable of working both autonomously as well as part of a wider team.
• The ability to work in a pressurised environment and to ask for help when needed.

You’ll Get

• To join a fast paced, flexible and inclusive social enterprise.
• Hybrid working environment.
• 30 days’ holiday in addition to UK public holidays.
• Excellent employer pension contribution and Medical Cash Plan.

London's diversity is its biggest asset. At London & Partners, we aim to ensure our workforce reflects the diversity of the city that we promote. We encourage applications from people of any age, gender, ethnicity, sexual orientation or assignment, faith or disability. We also appreciate that many people require flexibility in their working patterns and encourage you to talk to us at interview about any flexibility you may need, be it full-time, job-share, or part-time. We encourage applications from all sections of the community.