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- Tasks: Coordinate exciting events and manage project tasks to ensure everything runs smoothly.
- Company: Join the London Marathon Events team, inspiring communities through sport.
- Benefits: Gain valuable experience in event management and work with a passionate team.
- Why this job: Make a real difference in people's lives while developing your skills in a dynamic environment.
- Qualifications: Strong organisational skills and a passion for events are essential.
- Other info: Perfect opportunity for entry-level candidates looking to grow in the events industry.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Project Coordinator role at London Marathon Events.
About us
London Marathon Events (part of the London Marathon Group) works to inspire, champion and increase activity in all ages, abilities and demographics. We do this through our successful event portfolio (which includes the TCS London Marathon and TCS Mini London Marathon, Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, Standard Chartered Great City Race and Swim Serpentine), through our extensive outreach programmes working with schools and community groups in London and across the UK and through our network of wholly owned or partially owned companies, such as Maverick, Run 4 Wales, Loch Ness Marathon Ltd, Caledonian Concepts, Athletic Ventures and Friday Night Lights. Our events raise millions for charities every year to improve the lives of individuals and communities and we passionately believe in the power of sport.
Our values are integral to who we are, how we work and what we do:
- Innovate – together we enable new ideas
- Customer first – together we go the extra mile for all
Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and culture to the company. This difference brings with it great strengths, including diversity of thought. So, if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading.
About the role
The Project Coordinator will work as part of the Project Management team, taking responsibility for the project coordination and administrative tasks across London Marathon's suite of events. This role will be accountable for the administrative tasks across the program management function. Additionally, the role will be accountable for running the Monday.com boards and Teams channels in line with the overarching project management framework. This will involve coordinating project work, monitoring progress and reporting on event projects to ensure they are completed on time and to a high standard.
The Project Coordinator works closely with the Event Leads and other Project Managers and has responsibility for supporting event project work and work streams. The role will also involve liaising with different areas of the business to track and monitor updates, deliverables and milestones and facilitate meetings to help resolve problems, where required.
Key Responsibilities
- Project Coordination across Events including delivery of event admin
- Project Management support across small scale events
- Accountable for Monday.com project plans, event milestones and deliverables
- Accountable for setting the agenda for Event Planning meetings as per annual planning cycle - take actions, minutes and update Monday.com board appropriately
- Work with the rest of the Project Management Team to ensure a seamless and consistent project management approach across all events
- Manage and track Event planning team actions and deadlines
- Manage Event Delivery meetings & keep projects moving forwards across full calendar cycle
- Accountable for identifying and escalating risks and issues for the project to the Event Leads and Senior members
- Ensure maximum co-ordination of resources throughout the organisation
- Facilitate effective cross functional and interdepartmental planning
- Provide support at key internal and external stakeholder meetings
- Coordinate and arrange meetings
- Facilitate and document Project Management Debrief Process and delivering of report
General Administrative Duties
- Collation of the Event Management Plans to be shared at the Safety Advisory Group Meetings
- Co-ordinate internal and external stakeholder meetings, agendas, minutes, document distribution (LOSPG, LSAG, DPG, MSO)
- Create debrief slides and other project presentations and documentation
- Overseeing the Event Experience General In-Box and the PMO inbox
Required experience
- Technical project management tool knowledge (Monday.com, or similar)
- Experience in using Teams to manage teams and their ways of working
- Skilled in project coordination
- Strong organisation, scheduling, and time management skills
- Ability to work under pressure in the lead up to events
- Excellent interpersonal skills with the ability to effectively communicate, engage and earn the respect across a diverse team
- Excellent administrative skills and strong attention to detail
Desired
- Knowledge and direct experience within the events industry
- Excellent planning and resource management skills
- Able to manage across dependencies of other company Events / projects
- Excellent verbal and written communication skills
- Previously worked in a fast-paced environment
Seniority level: Entry level
Employment type: Full-time
Industries: Events Services
Project Coordinator in London employer: London Marathon Events
Contact Detail:
London Marathon Events Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, especially those connected to London Marathon Events. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Show your passion for events! When you get the chance to speak with someone from the team, share your enthusiasm for sports and community engagement. Let them know why you want to be part of their mission.
✨Tip Number 3
Prepare for interviews by knowing the ins and outs of their events. Familiarise yourself with their portfolio, like the TCS London Marathon and The Big Half. This shows you're genuinely interested and ready to contribute.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at London Marathon Events.
We think you need these skills to ace Project Coordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your project management skills and any relevant experience in the events industry. We want to see how you can bring your unique flair to our team!
Show Off Your Organisational Skills: As a Project Coordinator, organisation is key! Use your application to demonstrate your strong scheduling and time management abilities. Share examples of how you've successfully managed multiple tasks or projects in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication is effective and easy to understand. This will show us that you can communicate well with diverse teams.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you're keen on joining our team at London Marathon Events!
How to prepare for a job interview at London Marathon Events
✨Know Your Events
Before the interview, dive deep into the events that London Marathon Events manages. Familiarise yourself with their portfolio, like the TCS London Marathon and The Big Half. This shows your genuine interest and helps you connect your experience to their mission.
✨Master Monday.com
Since the role involves using Monday.com for project management, make sure you understand how it works. If you have experience with similar tools, be ready to discuss how you’ve used them to coordinate projects effectively.
✨Showcase Your Organisation Skills
As a Project Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight your time management skills and how you keep everything on track, especially under pressure.
✨Emphasise Communication
This role requires excellent interpersonal skills. Be prepared to discuss how you’ve effectively communicated with diverse teams in the past. Share specific instances where your communication helped resolve issues or facilitated successful meetings.
