At a Glance
- Tasks: Coordinate exciting events and manage project tasks to ensure everything runs smoothly.
- Company: Join the London Marathon Events team, inspiring communities through sport.
- Benefits: Full-time role with opportunities for growth and a vibrant work culture.
- Other info: Dynamic environment with a focus on diversity and teamwork.
- Why this job: Be part of impactful events that change lives and promote inclusivity.
- Qualifications: Strong organisational skills and a passion for event management.
The predicted salary is between 25650 - 31350 £ per year.
Join to apply for the Project Coordinator role at London Marathon Events.
About us
London Marathon Events (part of the London Marathon Group) works to inspire, champion and increase activity in all ages, abilities and demographics. We do this through our successful event portfolio (which includes the TCS London Marathon and TCS Mini London Marathon, Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, Standard Chartered Great City Race and Swim Serpentine), through our extensive outreach programmes working with schools and community groups in London and across the UK and through our network of wholly owned or partially owned companies, such as Maverick, Run 4 Wales, Loch Ness Marathon Ltd, Caledonian Concepts, Athletic Ventures and Friday Night Lights. Our events raise millions for charities every year to improve the lives of individuals and communities and we passionately believe in the power of sport.
Our values are integral to who we are, how we work and what we do:
- Innovate – together we enable new ideas
- Customer first – together we go the extra mile for all
Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and culture to the company. This difference brings with it great strengths, including diversity of thought. So, if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading.
About the role
The Project Coordinator will work as part of the Project Management team, taking responsibility for the project coordination and administrative tasks across London Marathon’s suite of events. This role will be accountable for the administrative tasks across the program management function. Additionally, the role will be accountable for running the Monday.com boards and Teams channels in line with the overarching project management framework. This will involve coordinating project work, monitoring progress and reporting on event projects to ensure they are completed on time and to a high standard.
The Project Coordinator works closely with the Event Leads and other Project Managers and has responsibility for supporting event project work and work streams. The role will also involve liaising with different areas of the business to track and monitor updates, deliverables and milestones and facilitate meetings to help resolve problems, where required.
Key Responsibilities
- Project Coordination across Events including delivery of event admin
- Project Management support across small scale events
- Accountable for Monday.com project plans, event milestones and deliverables
- Accountable for setting the agenda for Event Planning meetings as per annual planning cycle - take actions, minutes and update Monday.com board appropriately
- Work with the rest of the Project Management Team to ensure a seamless and consistent project management approach across all events
- Manage and track Event planning team actions and deadlines
- Manage Event Delivery meetings & keep projects moving forwards across full calendar cycle
- Accountable for identifying and escalating risks and issues for the project to the Event Leads and Senior members
- Ensure maximum co-ordination of resources throughout the organisation
- Facilitate effective cross functional and interdepartmental planning
- Provide support at key internal and external stakeholder meetings
- Coordinate and arrange meetings
- Facilitate and document Project Management Debrief Process and delivering of report
General Administrative Duties
- Collation of the Event Management Plans to be shared at the Safety Advisory Group Meetings
- Co-ordinate internal and external stakeholder meetings, agendas, minutes, document distribution (LOSPG, LSAG, DPG, MSO)
- Create debrief slides and other project presentations and documentation
- Overseeing the Event Experience General In-Box and the PMO inbox
Required experience
- Technical
- Project management tool knowledge (Monday.com, or similar)
- Experience in using Teams to manage teams and their ways of working
- Skilled in project coordination
- Strong organisation, scheduling, and time management skills
- Ability to work under pressure in the lead up to events
- Excellent interpersonal skills with the ability to effectively communicate, engage and earn the respect across a diverse team
- Excellent administrative skills and strong attention to detail
- Desired
- Knowledge and direct experience within the events industry
- Excellent planning and resource management skills
- Able to manage across dependencies of other company Events / projects
- Excellent verbal and written communication skills
- Previously worked in a fast-paced environment
Seniority level
Entry level
Employment type
Full-time
Industries
Events Services
Project Coordinator employer: London Marathon Events
London Marathon Events is an exceptional employer, offering a dynamic work culture that thrives on collaboration and innovation. Employees benefit from comprehensive professional development opportunities, a supportive environment, and the chance to contribute to iconic events that inspire communities. Located in the heart of London, the company provides a vibrant atmosphere where passion for sports and community engagement drives meaningful work.
