At a Glance
- Tasks: Support the Chief Investment Officer by managing their diary and communications effectively.
- Company: Join a dynamic financial services firm that values collaboration and innovation.
- Benefits: Enjoy 29 days of annual leave, a generous pension scheme, and wellbeing benefits.
- Other info: Opportunity for professional growth and exposure to leading investment managers.
- Why this job: Gain hands-on experience in a fast-paced environment while supporting senior leadership.
- Qualifications: Proven experience as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 50000 € per year.
We are seeking a highly organised, proactive and stakeholder‑focused Executive Assistant to provide high‑trust support to the Chief Investment Officer (CIO), enabling them to operate effectively across internal and external priorities.
Responsibilities
- Own and actively manage the CIO's diary, ensuring the right meetings happen (and don't happen), with clear agendas, pre‑reads, attendees and outcomes.
- Proactively manage inbound communications (email, calls and correspondence), triage, draft responses where appropriate, and ensure actions and messages are followed through.
- Read and anticipate needs: identify risks/conflicts early, unblock issues, and ensure the CIO is consistently prepared and in the right place at the right time.
- Coordinate, prepare, quality‑check and finalise board and committee papers, updates, briefs and presentations, ensuring deadlines, version control and high standards are met.
- Run key organisational processes on behalf of the CIO (tracking actions, decisions and commitments; maintaining simple logs; chasing inputs and closing loops).
- Act as a trusted liaison between the CIO and senior internal/external stakeholders, ensuring timely communication, appropriate tone, and effective follow‑up.
- Manage end‑to‑end governance cycles for the CIO (e.g., Investment Committees): timelines, inputs, pack compilation, final review, submissions and post‑meeting actions.
- Proactively identify improvements to ways of working; manage upwards by proposing solutions, options and next steps, and driving agreed actions.
- Partner with the CEO's EA/Office Manager on company‑wide initiatives and key moments (e.g., events, all‑hands, off‑sites), taking ownership where appropriate.
- Provide cover and continuity for the CEO's EA/Office Manager and broader team support during annual leave and peak periods.
About the Ideal Candidate
We’re looking for an experienced, confident and discreet Executive Assistant who thrives in a fast‑paced environment. You will be naturally relationship‑oriented and comfortable engaging with senior stakeholders, building trust quickly and representing the CIO with warmth and professionalism. You will be highly organised, able to manage upwards, and excellent at reading situations, anticipating what is needed and preparing the CIO to be in the right place at the right time. A financial services background is preferred. There will be an initial onboarding period focused on getting to know the CIO's ways of working and key internal and external stakeholders, so you can independently run key processes (e.g., meeting cadence, governance papers, follow‑ups) with minimal direction.
Key Skills and Experience
- Proven experience as an Executive Assistant supporting a senior executive, with strong judgement and a proactive, ownership mindset.
- Exceptional organisational and prioritisation skills; able to build and run an effective meeting cadence and keep multiple stakeholders aligned.
- Proven experience of using Microsoft Office tools such as PowerPoint, Word, Outlook and Microsoft Teams.
- Naturally confident and relationship‑oriented; comfortable being visible, building rapport quickly, and engaging with senior stakeholders.
- Excellent communication skills (written and verbal), including drafting succinct updates, briefs and stakeholder communications on behalf of the CIO.
- High discretion and integrity; comfortable handling confidential and market‑sensitive information and senior‑level issues.
- Calm under pressure and adaptable; anticipates needs, pivots quickly and keeps the executive and wider group on track.
- Able to work from the office four days per week to support close coordination, in‑person stakeholder engagement and responsiveness.
- Excellent written and spoken English, with strong attention to detail and quality control.
- Desirable: Financial services experience (asset management/investments a plus).
- Desirable: Exposure to governance processes (e.g., board/committee papers).
What We Offer
Our values sit at the heart of everything we do. To truly foster a collaborative and supportive workplace, we offer all employees a range of benefits, including:
- From day one, you'll have on‑the‑job learning opportunities across a range of asset classes and exposure to leading investment managers, with plenty of hands‑on experience to support your development.
- A company culture that champions innovation, continuous learning, and personal responsibility within a modern and flexible working environment.
- A minimum of 29 days' annual leave per year, plus public holidays.
- A generous pension scheme, enhanced family‑friendly policies, and a variety of insurance and wellbeing benefits.
Executive Assistant – 18 month FTC in London employer: London LGPS CIV Limited
Join a dynamic and innovative company that prioritises employee growth and development, offering an exceptional work culture where collaboration and personal responsibility thrive. As an Executive Assistant, you will benefit from extensive on-the-job learning opportunities, a generous annual leave policy, and a supportive environment that values your contributions while ensuring a healthy work-life balance. With a focus on fostering relationships and engaging with senior stakeholders, this role provides a unique chance to make a meaningful impact within the financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant – 18 month FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CIO's background. Tailor your responses to show how your skills align with their needs, especially around managing diaries and stakeholder communications.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable articulating your experiences and how they relate to the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant – 18 month FTC in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Organisational Skills:In your application, give examples of how you've managed complex schedules or coordinated important meetings. We want to see your ability to keep things running smoothly!
Communicate Clearly:Since communication is key in this role, ensure your written application is clear and concise. Avoid jargon and make it easy for us to see your skills and experience at a glance.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at London LGPS CIV Limited
✨Know the CIO's Style
Before your interview, take some time to research the Chief Investment Officer's working style and preferences. Understanding how they operate will help you tailor your responses and demonstrate that you're the right fit for their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated high-stakes meetings in the past. Highlight your ability to prioritise tasks and keep multiple stakeholders aligned, as this is crucial for the role.
✨Demonstrate Proactivity
During the interview, share instances where you've anticipated needs or identified potential issues before they became problems. This will show that you have the proactive mindset they're looking for and can effectively manage the CIO's priorities.
✨Communicate with Confidence
Practice articulating your thoughts clearly and succinctly. Since you'll be drafting communications on behalf of the CIO, it's essential to convey your ideas effectively. Use the interview as an opportunity to showcase your excellent communication skills.
