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For Companies At a Glance
- Tasks: Support quality passenger transport services and ensure compliance with regulations.
- Company: Join a leading vehicle operator expanding into the West Midlands.
- Benefits: Earn £14.80 per hour, enjoy flexible hours, and access great perks.
- Why this job: Experience a dynamic role with variety and opportunities for personal growth.
- Qualifications: Strong organisation, IT skills, and excellent communication abilities required.
- Other info: Be part of a supportive team with regular social events.
The predicted salary is between 14060 - 14060 £ per year.
London Hire Community Services is one of the largest, specialist and accessible vehicle operators in the UK, providing quality passenger transport services in Kent, Surrey, Wiltshire, Oxfordshire, Hertfordshire, Milton Keynes and across London. We are excited at the next phase of our expansion into the West Midlands area, and we are looking for talented individuals to join our team. The Depot Administrator will support the successful delivery of a quality passenger transport service in the area. You will play an important role in ensuring our services remain legally and contractually compliant by using the systems and processes in place to ensure this. This is no ordinary desk job though - this role offers so much variety where no two days will be the same. If you are looking for an admin role, where you will be empowered, encouraged and supported to continually improve efficiency and effectiveness, this could be the job for you.
Key Responsibilities
- Act as a first point of contact for general telephone, email and in person enquiries relating to the depot and transport operation, escalating as appropriate.
- Regularly liaise with local authority, providing attendance updates of service users.
- Monitor and record mechanical replacement vehicle (MRV) usage, reporting to the company vehicle insurer on a weekly basis.
- Support with the general administration of vehicle compliance paperwork, including inspections, servicing, MOT, and defect documentation.
- Support the management team where required to ensure Cordic dispatch system is continually updated with changes to transport routes, including the addition and removal of new or ceased routes.
- Support contract management team by liaising with operational staff by email, telephone, or in person, providing notification of any amendments to transport routes.
- Troubleshoot and provide support to users of dispatch system, Cordic, where required and able to.
- Assist with the completion of timesheets and general payroll amendments for Drivers & Passenger Assistants.
- Support as required with project work relating to the depot and transport operation.
- Fulfil other reasonable duties as and when requested by the management team.
Skills, Knowledge and Expertise
- Great organisation and IT skills are essential to the success of this role.
- You’ll need to demonstrate a fantastic telephone manner and written English.
- Adherence to and promotion of Equality policy at all times.
- Comply with the statutory provision of the Health & Safety at Work Act 1974 and any other relevant legislation or policies and procedures relating to health and safety and good working practices.
- Adherence to all company procedures and codes of conduct relating to the role.
Benefits
- £14.80 per hour (from 1st April 2026)
- Monday - Friday, 25 hours a week. Daily hours are 5 hours per day, worked flexibly at some point between 06:00 and 14:00.
- Term-time only, rolled up holiday pay entitlement is 12.07% of gross pay relating to work completed. This will be paid to you each month, and there is no entitlement to other additional paid annual leave to be taken during school term weeks.
- Access to our Employee Assurance Programme.
- Automatic enrolment in our pension scheme after three months service.
- On-site parking.
- Regular social functions.
Depot Administrator (25 hours per week) employer: London Hire Ltd
Contact Detail:
London Hire Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Administrator (25 hours per week)
✨Tip Number 1
Get to know the company! Research London Hire Community Services and understand their values and mission. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Depot Administrator role. Personal connections can make a big difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to administration and transport operations. Think about how your skills align with the job description and be ready to share specific examples from your past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team. Don’t forget to follow up after applying to express your enthusiasm!
We think you need these skills to ace Depot Administrator (25 hours per week)
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Depot Administrator, you'll need to demonstrate your great organisation skills right from the start. Make sure your application is well-structured and easy to read, showcasing your ability to manage information effectively.
Nail That Written English: Since written communication is key in this role, pay extra attention to your spelling and grammar. A polished application reflects your attention to detail and shows us you can handle the written tasks that come with the job.
Be Personable: You’ll be the first point of contact for enquiries, so let your personality shine through! Use a friendly tone in your application to show us you’re approachable and ready to engage with our clients and team members.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at London Hire Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Administrator role. Familiarise yourself with the key responsibilities and how they contribute to the overall success of the transport service. This will help you articulate how your skills align with what the company is looking for.
✨Show Off Your Organisational Skills
Since great organisation is essential for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure compliance with various processes.
✨Demonstrate Your Communication Skills
As a first point of contact, you'll need to showcase your fantastic telephone manner and written English. Practice answering common interview questions clearly and concisely, and consider preparing a few questions to ask the interviewer that reflect your interest in effective communication within the team.
✨Emphasise Your Adaptability
This role promises variety, so be prepared to discuss how you've adapted to changing situations in previous jobs. Share specific examples of how you've handled unexpected challenges or changes in priorities, which will show that you're ready for the dynamic nature of the job.