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- Tasks: Support quality passenger transport services and ensure compliance with regulations.
- Company: Join London Hire Community Services, a leading vehicle operator in the UK.
- Benefits: Earn £14.80 per hour, enjoy flexible hours, and access great perks.
- Why this job: Experience a dynamic role with variety and opportunities for personal growth.
- Qualifications: Strong organisation, IT skills, and excellent communication abilities required.
- Other info: Be part of a supportive team with regular social events.
The predicted salary is between 13158 - 13158 £ per year.
Department: Office & Management
Location: Brixton
Compensation: £13,158 / year
London Hire Community Services is one of the largest, specialist and accessible vehicle operators in the UK, providing quality passenger transport services in Kent, Surrey, Wiltshire, Oxfordshire, Hertfordshire, Milton Keynes and across London. We are excited at the next phase of our expansion into the West Midlands area, and we are looking for talented individuals to join our team. The Depot Administrator will support the successful delivery of a quality passenger transport service in the area. You will play an important role in ensuring our services remain legally and contractually compliant by using the systems and processes in place to ensure this. This is no ordinary desk job though - this role offers so much variety where no two days will be the same. If you are looking for an admin role, where you will be empowered, encouraged and supported to continually improve efficiency and effectiveness, this could be the job for you.
Key Responsibilities
- Act as a first point of contact for general telephone, email and in person enquiries relating to the depot and transport operation, escalating as appropriate.
- Regularly liaise with local authority, providing attendance updates of service users.
- Monitor and record mechanical replacement vehicle (MRV) usage, reporting to the company vehicle insurer on a weekly basis.
- Support with the general administration of vehicle compliance paperwork, including inspections, servicing, MOT, and defect documentation.
- Support the management team where required to ensure Cordic dispatch system is continually updated with changes to transport routes, including the addition and removal of new or ceased routes.
- Support contract management team by liaising with operational staff by email, telephone, or in person, providing notification of any amendments to transport routes.
- Troubleshoot and provide support to users of dispatch system, Cordic, where required and able to.
- Assist with the completion of timesheets and general payroll amendments for Drivers & Passenger Assistants.
- Support as required with project work relating to the depot and transport operation.
- Fulfil other reasonable duties as and when requested by the management team.
Skills, Knowledge and Expertise
- Great organisation and IT skills are essential to the success of this role.
- You’ll need to demonstrate a fantastic telephone manner and written English.
- Adherence to and promotion of Equality policy at all times.
- Comply with the statutory provision of the Health & Safety at Work Act 1974 and any other relevant legislation or policies and procedures relating to health and safety and good working practices.
- Adherence to all company procedures and codes of conduct relating to the role.
Benefits
- £14.80 per hour (from 1st April 2026)
- Monday - Friday, 25 hours a week. Daily hours are 5 hours per day, worked flexibly at some point between 06:00 and 14:00.
- Term-time only, rolled up holiday pay entitlement is 12.07% of gross pay relating to work completed. This will be paid to you each month, and there is no entitlement to other additional paid annual leave to be taken during school term weeks.
- Access to our Employee Assurance Programme.
- Automatic enrolment in our pension scheme after three months service.
- On-site parking.
- Regular social functions.
Depot Administrator (25 hours per week) employer: London Hire Community Services
Contact Detail:
London Hire Community Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Administrator (25 hours per week)
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on London Hire Community Services. Understand their values and services, and think about how you can contribute to their mission. This will help you stand out and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administration and customer service. Think about examples from your past experiences that showcase your organisational skills and ability to handle enquiries effectively.
✨Tip Number 3
Dress the part! Even though it’s an admin role, first impressions matter. Wear something smart-casual that reflects professionalism but also feels comfortable. You want to feel confident when you walk into that interview!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Depot Administrator (25 hours per week)
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Depot Administrator, you'll need to demonstrate your great organisation skills right from the start. Make sure your application is well-structured and easy to read, showcasing your ability to keep things in order.
Nail That Written English: Since written communication is key in this role, pay extra attention to your spelling and grammar. A polished application reflects your attention to detail and shows us you can communicate effectively.
Highlight Your IT Know-How: We’re looking for someone with solid IT skills, so don’t forget to mention any relevant software or systems you’ve worked with. This will help us see how you can hit the ground running in our tech-driven environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at London Hire Community Services
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Depot Administrator role. Familiarise yourself with the key responsibilities and how they contribute to the overall success of the transport service. This will help you articulate how your skills align with their needs.
✨Show Off Your Organisational Skills
Since great organisation is essential for this role, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight any tools or systems you've used to stay organised, especially if they're relevant to the job.
✨Demonstrate Your Communication Skills
As a first point of contact, strong communication is key. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you effectively handled inquiries or resolved issues, showcasing your fantastic telephone manner and written English.
✨Be Ready to Discuss Compliance
Understanding compliance is crucial for this position. Brush up on relevant legislation, such as the Health & Safety at Work Act, and be ready to discuss how you would ensure adherence to these regulations in your daily tasks. This shows that you take the role seriously and are committed to maintaining high standards.