At a Glance
- Tasks: Support HR and governance functions with tech-focused administration and people-related activities.
- Company: Join the London Treasury, a forward-thinking organisation dedicated to improving local authority outcomes.
- Benefits: Competitive salary, professional development opportunities, and a commitment to diversity and inclusion.
- Other info: Opportunity for professional qualification in HR or Governance with excellent career growth potential.
- Why this job: Make a real impact in HR while gaining valuable experience in a dynamic environment.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office applications.
The predicted salary is between 30000 - 40000 £ per year.
Key information
- Salary: £30,000 - £40,000 (salary range dependent on role fit)
- Contract type: Permanent
London Treasury’s mission is to help local authorities achieve better outcomes from their investments and treasury management activities. Created as an arm’s length subsidiary by the GLA, it addresses liquidity, treasury, net zero and SME investment challenges faced by its clients. London Treasury is authorised and regulated by the Financial Conduct Authority (FCA) to facilitate sharing our areas of expertise with the public sector.
Purpose of the Role
This role plays an integral part in facilitating the move towards more tech focused and streamlined HR and governance functions. You will support the Governance and Delivery (G&D) team through the provision of effective administration of all people and governance related activities. The G&D function is responsible for and leads on, amongst other things, all people and HR related matters which are overseen by the Company Secretary and Head of Governance.
An external HR consultant is retained to provide HR advice and support as required. The G&D team has implemented a number of self-serve portals, and this role is responsible for populating and maintaining these portals as well as advancing their use.
This role is primarily responsible for the delivery of all people related administration as well as supporting wider G&D administration. Training will be provided as appropriate including the attainment of a professional qualification in either HR or Governance as appropriate.
Key Responsibilities
- To provide outstanding, accurate and insightful administration to the G&D function.
- To lead and deliver people related administration.
- To liaise with the relevant teams to ensure all external facing media (website, LinkedIn etc) remain accurate and up to date in respect of our people.
- To oversee the maintenance, management and user experience of all G&D portals and software.
- To maintain all G&D registers (statutory and internal) as appropriate to the role including but not limited to the contracts register and policy framework.
- To support the ongoing monitoring, maintenance and development of appropriate governance frameworks, guidance documents, policies and procedures etc.
- To provide HR monitoring reports to appropriate recipients (individuals or committees) in respect of HR related matters i.e. absence reporting, appraisals due and completed, training undertaken etc.
- To undertake and lead on all people onboarding requirements, including due diligence checks using an appropriate portal.
- To support the G&D function to submit regulatory returns as required.
- To maintain the ‘Know Your People’, or similar, portal in respect of people related due diligence.
- To keep succession planning for recruitment to key roles under review.
- To support the CRO with people related compliance matters, including managing the online compliance training portal, the distribution and collation of people related compliance documentation and questionnaires and undertaking the appropriate SMCR related onboarding due diligence.
- To maintain an appropriate schedule of board and committee meetings.
- To support the production and creation of board and committee meeting packs.
- To take minutes deputising for the Head of Governance as appropriate.
Role Specific Requirements
- Professional knowledge of Microsoft Office core applications (Excel, Word, PowerPoint and Outlook) with advanced knowledge of Microsoft Word sufficient to draft templates and format reports and board meeting agenda packs.
- Working knowledge of Microsoft Teams, SharePoint and OneDrive.
- To realise the benefits of London’s diversity by promoting and enabling equality.
- Partly qualified or qualified in a related discipline would be advantageous.
- Highly organised with exceptional attention to detail and the ability to manage multiple workflows.
- Proven ability to handle sensitive information with the utmost confidentiality and professionalism.
General Requirements
Organisational Leadership
- Demonstrable ability to:
- Leadership & Accountability: Be persuasive and confident, with the ability to present new ideas to team members and peers across other teams.
- Collaboration: Work effectively with team members and the broader London Treasury Limited (LTL) team.
- Maintain understanding of overall strategy, supporting organisational goals.
Stakeholders
- Understands principal stakeholders for the business area and can communicate value added of LTL’s services/work product within area of responsibility.
Client Facing
- Approach and mindset demonstrate understanding of key client needs and expectations.
Resource Management
- Demonstrable ability to:
- Effectively utilise resources to support overall team objectives.
- Be flexible and manage change. Quickly respond to competing or changing priorities and deadlines.
Risk Assessment
- Demonstrates a good understanding of the risks associated with the business area or operations. Promptly communicates any risks identified or breaches of standard procedures to line manager or CRO.
Integrity
- Adheres to LTL’s compliance manual, internal policies and other regulatory requirements, taking accountability for the same across daily responsibilities.
Technical Competence
- Technical: Demonstrates an understanding of the business area alongside knowledge of the wider organisational structure and activities of LTL.
- CPD: Commits to continuous professional development including undertaking training and development as required by the firm from time to time.
- Value Added and Proactiveness: Takes personal accountability for work assignments, applies diligence and good organisational skills to ensure work is delivered on time and of the highest quality. Seeks guidance and input as required. Applies feedback to progress personal development.
- Solution Focused: Is proactive in contributing ideas and finding effective ways to progress work and deliver objectives.
Internal/External Communication Skills
- Communication: Effective written and oral communication style.
- Presentation Skills: Ability to communicate with clarity, empathy, and effectiveness to internal and external stakeholders. Able to articulate the vision, values, and goals for their business area and the wider company to internal and external stakeholders.
Reporting to: Company Secretary and Head of Governance
Direct and indirect reports: None
Equal Opportunity Statement
The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.
HR and Governance Assistant - The London Treasury employer: London Gov
London Treasury is an exceptional employer that prioritises employee growth and development, offering opportunities for professional qualifications in HR or Governance. With a commitment to diversity and inclusion, the organisation fosters a collaborative work culture where every team member's contributions are valued, all while being situated in the vibrant city of London, which enhances both personal and professional experiences.
StudySmarter Expert Advice🤫
We think this is how you could land HR and Governance Assistant - The London Treasury
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at London Gov!
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We think you need these skills to ace HR and Governance Assistant - The London Treasury
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at London Gov. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to London Gov and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at London Gov. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to London Gov's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at London Gov
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with London Gov.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at London Gov will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact London Gov and how you would contribute to adapting HR strategies.
