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For Companies At a Glance
- Tasks: Support sales with admin tasks, manage leads, and assist in client meetings.
- Company: Join London Filmed, a fast-growing Events Technology company working with top clients.
- Benefits: Enjoy a competitive salary, flexible office days, and a generous benefits package.
- Why this job: Be part of a passionate team, gain valuable experience, and grow your career in operations.
- Qualifications: Strong organizational skills, excellent communication, and a proactive attitude are essential.
- Other info: Ideal for those interested in the events industry; experience with CRM systems is a plus.
The predicted salary is between 25000 - 30000 £ per year.
The Opportunity
This is the perfect role if you are building a career in Operations at a fast paced and growing company. London Filmed is an Events Technology business who work with prestigious clients including McLaren, All Saints, Mini, Uber, Stripe, The Financial Times and Brompton Bicycles and in the UK, Europe and the US.
The Founders are smart, passionate and strategic, they have overseen impressive growth to 22 people, your career will be in great hands here. If you are highly organised, enthusiastic, personable and have a desire to be client facing, this could be the role for you.
The Role
Sales Support(50%)
- Provide administrative support to the sales team, ensuring efficient delivery of tasks.
- Prepare sales documents; proposals, presentations, contracts.
- Manage Invoicing and suppliers.
- Help manage the sales pipeline in our Hubspot CRM, ensuring client data and interactions are accurately recorded and up to date.
- Support the team in tracking client communications, organising meetings, and preparing follow-ups.
- Maintain internal sales records, reports and performance data to assist with analysis and tracking sales KPIs.
Lead Management (30%)
- Assist the team in processing inbound leads, ensuring each inquiry is documented and allocated to the appropriate Sales Manager.
- Monitor opportunities, ensuring timely follow-up on all leads.
- Opportunity to own leads / accounts over time from inception to contracting and beyond when appropriate.
- Ability to take on outbound sales activity to high-intent leads via data provision and CRM software.
Client and Team Support (20%)
- Provide support during client meetings; scheduling, preparing agendas, taking meeting notes.
- Assist in responding to client inquiries and requests, helping to ensure a smooth client experience.
- Collaborate with the marketing, production and operations to ensure sales has the necessary materials and resources for pitches and meetings and that projects are handed over internally, to achieve the best possible client experience.
The Person
- Enthusiastic, proactive person, motivated to deliver quality work at all times
- Strong organisational skills, manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Excellent attention to detail and accuracy in administrative tasks.
- A proactive attitude, with the ability to work independently as well as collaboratively within a team.
Nice-to-Haves:
- 1-2 years of experience in a sales support, administration, or co-ordination, preferably in a fast-paced environment.
- Proficiency with CRM systems (experience with Hubspot, Current RMS or Cognism is a plus).
- Interest in the events industry is a plus.
The Details
- Contract: Permanent
- Remuneration: £25,000 – £30,000 depending on experience discretionary bonus
- Location: Shoreditch
- Working: 4 days+ in the office, with flexibility offered
- Benefits: Generous benefits package including a discretionary bonus scheme
Operations Executive employer: London Filmed
Contact Detail:
London Filmed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Executive
✨Tip Number 1
Familiarize yourself with Hubspot CRM, as it's a key tool for this role. Consider taking an online course or tutorial to get comfortable with its features, especially lead management and sales tracking.
✨Tip Number 2
Research the events technology industry and the specific clients London Filmed works with. Understanding their needs and challenges will help you demonstrate your enthusiasm and proactive attitude during interviews.
✨Tip Number 3
Practice your organizational skills by managing mock projects or tasks. Being able to showcase your ability to handle multiple priorities effectively will set you apart from other candidates.
✨Tip Number 4
Network with professionals in the events industry or those who have experience in sales support roles. Engaging with them can provide valuable insights and potentially lead to referrals for the position.
We think you need these skills to ace Operations Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sales support, administration, or coordination. Emphasize your organizational skills and any experience with CRM systems, especially Hubspot.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the events industry. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, provide examples in your application that demonstrate your ability to communicate effectively, both in writing and verbally.
Showcase Proactivity: In your application, illustrate instances where you took initiative in previous roles. This could include managing multiple tasks, supporting teams, or improving processes, which aligns with the proactive attitude the company is looking for.
How to prepare for a job interview at London Filmed
✨Show Your Enthusiasm
Make sure to express your passion for the role and the events industry. Highlight any relevant experiences that demonstrate your enthusiasm and proactive attitude.
✨Demonstrate Organizational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will showcase your strong organizational skills, which are crucial for this position.
✨Familiarize Yourself with CRM Systems
If you have experience with Hubspot or similar CRM systems, be ready to discuss it. If not, do some research on how these systems work and be prepared to explain how you would adapt quickly.
✨Prepare for Client Interaction Scenarios
Think of potential client scenarios you might face in this role. Be ready to discuss how you would handle inquiries or support during meetings to ensure a smooth client experience.
