At a Glance
- Tasks: Manage office operations, coordinate supplies, and support business activities.
- Company: Join Geely UK, a leader in automotive and technology IP commercialisation.
- Benefits: Enjoy competitive salary, 25 days leave, health support, and discounts.
- Other info: Great career growth opportunities in a fast-paced corporate environment.
- Why this job: Be the backbone of a dynamic team and enhance your administrative skills.
- Qualifications: GCSEs in English and Maths; previous admin experience preferred.
The predicted salary is between 30000 - 34000 £ per year.
Salary: £30,000 - £34,000 + Benefits
Location: Ansty, Coventry
We are recruiting on behalf of Geely UK. Geely UK is a UK-based subsidiary of Geely International HK, positioned as a regional centre for intellectual property (IP) commercialisation.
About the role:
- Manage day-to-day office administration to ensure the smooth and efficient running of the business.
- Coordinate office facilities, equipment and supplies, maintaining a safe, organised and well-stocked working environment.
- Provide administrative support across central functions, including document preparation, record management, data entry and correspondence.
- Act as the first point of contact for visitors, deliveries and general enquiries, maintaining a professional and welcoming office environment.
- Handle incoming calls and emails, directing enquiries to the appropriate departments.
- Support international assignees and business visitors with relocation arrangements, including documentation, accommodation, banking, transport and local registration processes.
- Manage incoming and outgoing post, courier deliveries and official documentation, ensuring secure handling and accurate tracking.
- Assist with travel and accommodation bookings, as well as general business support activities.
- Coordinate international business visitor processes, including documentation, compliance checks and liaison with internal stakeholders.
- Support procurement processes, including requisitions, purchase orders and invoice administration.
- Coordinate meetings and events, including scheduling, logistics and communication.
- Maintain accurate and secure filing systems for company records and documentation.
- Build effective working relationships with internal teams and external suppliers to support operations.
- Support continuous improvement of administration processes, ensuring compliance with company policies, data protection and confidentiality standards.
- Assist with employee engagement activities and administration of central services (e.g. benefits, HSE and director-level requests).
Experience to succeed:
- GCSEs (or equivalent qualifications), including English and Mathematics at Grade C/4 or above.
- Business Administration qualification, or equivalent administrative training, desirable but not essential.
- Previous experience within an office administration, business support, coordinator or similar administrative role, ideally within a fast-paced corporate environment.
- Experience coordinating meetings, travel arrangements, accommodation bookings and supplier interactions, with strong organisational and communication skills.
- Knowledge of international business visitor requirements, invitation processes and travel restrictions desirable, but not essential.
- Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication skills, able to engage professionally with internal and external stakeholders.
- Proficient in Microsoft Office (Outlook, Word, Excel), with the ability to produce accurate documentation and maintain records.
- High attention to detail and accuracy in all administrative tasks.
- Able to prioritise workload, work independently and use initiative to resolve issues efficiently.
- Strong teamwork and relationship-building skills across all levels of the business.
- Proactive, flexible and able to adapt to changing priorities.
- Discreet and professional when handling confidential information.
What we can offer you:
- Competitive salary
- 25 days’ annual leave plus bank holidays
- Life insurance, cycle to work scheme, and a salary sacrifice pension scheme
- Health and wellbeing support, including Medicash health care scheme, Employee Assistance Programme, available 24/7 365 days and network of mental health first aiders.
- Salary extras giving you discounts across various retailers (e.g supermarkets, eating out, and leisure activities.)
At Geely UK, whatever your role, you truly have the opportunity to join a team that helps you perform at your best.
Office Administrator in Coventry employer: London EV Company
Geely UK is an exceptional employer located in Ansty, Coventry, offering a dynamic work environment that fosters professional growth and development. With a competitive salary and comprehensive benefits package, including health and wellbeing support, employees are encouraged to thrive both personally and professionally. The company promotes a collaborative culture where teamwork and effective communication are valued, making it an ideal place for those seeking meaningful and rewarding employment in the automotive and technology sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Coventry
✨Tip Number 1
Get to know the company! Research Geely UK and its values, so you can tailor your approach during interviews. Show us that you're genuinely interested in what we do and how you can contribute.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to office administration. We want to see your organisational skills and how you handle multiple tasks, so be ready to share examples from your past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you’re proactive and serious about joining our team at Geely UK.
We think you need these skills to ace Office Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and proficiency in Microsoft Office.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Geely UK. Mention specific experiences that demonstrate your ability to manage office administration and support business operations.
Showcase Your Communication Skills:Since this role involves a lot of interaction with internal teams and external suppliers, make sure to highlight your communication skills in your application. Give examples of how you've effectively engaged with stakeholders in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at London EV Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like managing office supplies and coordinating meetings. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy in your work.
✨Practice Professional Communication
As the first point of contact for visitors and enquiries, effective communication is crucial. Practice articulating your thoughts clearly and professionally. You might even want to rehearse common interview questions with a friend to boost your confidence.
✨Demonstrate Adaptability
The job description mentions the need for flexibility and the ability to adapt to changing priorities. Think of instances where you've had to adjust quickly to new situations or challenges, and be prepared to share these during your interview.
