This permanent Operations Coordinator post sits in the Operations Team of Warmer Homes London, a new organisation funded by the boroughs, the Mayor of London and London Councils. The role is the team's central point of contact, covering diaries, governance, recruitment and onboarding, finance administration and internal communications. Working hybrid, the role is full-time Monday to Friday with two mandatory office days on Tuesday and Thursday. Applications are sifted blind, so the education and employment history sections must be fully completed.
What the job involves
- Coordinate meetings and diaries, including meetings with multiple stakeholders
- Maintain forward plans, trackers and records, and follow up actions and deadlines
- Act as a central point of contact so colleagues and stakeholders have the information and support they need
- Arrange interviews and coordinate onboarding and offboarding, system access, induction, training and new starter arrangements
- Raise and process purchase orders and invoices and keep accurate financial records
- Support governance administration
- Support internal communications
- Arrange events, travel and meeting logistics
- Provide general administrative support across the wider team
- Support team events
Experience
- Previous experience providing administrative support in a busy environment
- Managing competing priorities with confidence
- Coordinating meetings involving multiple stakeholders
- Maintaining accurate records, trackers and databases
Skills & knowledge
- Effective communicator
- Strong attention to detail
- Good organisational skills
- Working independently and using initiative
- Using Microsoft Office, Teams and SharePoint
- Understanding of confidentiality when handling sensitive information
Other
- Building positive working relationships at all levels
- Professional, approachable and customer-focused manner
- Positive and flexible approach
- Sense of ownership and accountability
What’s offered
- Hybrid working as an agile employer
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Operations Coordinator employer: London Councils
Warmer Homes London is an exceptional employer, offering a collaborative work culture that prioritises social impact and community engagement. Employees benefit from professional development opportunities, a supportive team environment, and the chance to make a meaningful difference in the lives of residents through innovative retrofit solutions in social housing. Located in a vibrant city, the role provides unique advantages such as access to diverse networks and resources, enhancing both personal and professional growth.
