HR and Legal Administrator in Widnes

Overview

Join to apply for the HR and Legal Administrator role at London City Lionesses

Location: Cobdown Park, Station Road, Aylesford, Kent, ME20 6AU + remote

Salary: Dependant on experience

Level of DBS: Enhanced Child Barred List

Reports to: Head of People and Culture and Head of Legal

About Us

London City Lionesses are part of the Kynisca group, setting a vision and building an infrastructure in which all the players and staff can thrive.

Owned by Michele Kang, our vision for Kynisca is to:

1. Become the most pre-eminent sports organisation in the world;

2. Have a high-performance culture of winning on and off the pitch;

3. Train women as women; and

4. Motivate and inspire the next generation of girls and women.

Our Values: We Lead The Way | We Dream Big | We Get it Done | We Innovate | We Inspire our Community

Role Purpose

The HR and Legal Administrator will provide comprehensive administrative support to both the HR and Legal functions, ensuring accurate record keeping, process compliance, and efficient handling of documentation. The role plays a key part in maintaining confidentiality and supporting internal governance and employee lifecycle activities in a professional, timely, and legally compliant manner.

The ideal candidate will have worked in a similar role with experience in employment and/or legal environments and/or be working towards legal qualification and keen to expand their practical experience in this type of role.

This is a new position within the business, so the responsibilities are not set in stone. We need someone who can jump in, get things done and work with the senior leadership team to shape the future of the club.

Main Duties / Responsibilities

1. HR Support
   • Provide administrative support across the employee lifecycle including recruitment, onboarding, training, contract changes, and exits
   • Maintain accurate HR records and ensure compliance with Club procedures and safeguarding policies
   • Prepare offer letters, employment contracts and other employment documentation
   • Coordinate HR-related meetings including probation reviews, appraisals, and disciplinary processes, ensuring accurate documentation and tracking of actions
   • Support induction processes and wellbeing initiatives for staff and players
   • Assist with maintaining up-to-date HR policies, procedures, and internal communications
2. Legal and Compliance Support
   • Assist with drafting and formatting basic legal agreements, including NDAs, supply and/or consultancy documents using templates
   • Maintain organised legal document storage and provide support with contract lifecycle management
   • Support coordination of policy reviews and version control (e.g. safeguarding, equality, disciplinary codes)
   • Liaise with external legal advisors and internal stakeholders to ensure efficient contract processing and follow-ups
   • Assist with governance matters such as regulatory reporting
3. General Administration
   • Maintain high levels of confidentiality and professionalism when dealing with sensitive matters
   • Provide ad hoc administrative support to the People and Culture team, Club Secretary, or senior leadership as required
   • Support preparation for audits, board reporting, or regulatory inspections
   • Contribute to improvements in document management, workflow processes and Club culture initiatives
4. Other ad-hoc duties as assigned from time-to-time by management

Club Accountabilities

1. To comply with all Club policies, procedures and practices and carry out your role diligently and in the best interests of the Club
2. To lead with a proactive, high-performance mindset and actively contribute to a winning culture on and off the pitch
3. To behave in a manner consistent with Club values and policies
4. To ensure compliance with all relevant legal, regulatory, ethical and social requirements
5. To keep confidential any information gained regarding the Club and its personnel

What we are looking for

Qualifications and Training

Any specific qualifications or technical requirements listed here will be mandated by league and/or governing body rules

• HR qualification at minimum Level 5 such as CIPD, Diploma, CPQ etc
• Bachelors degree or equivalent in Law or HR related subject
• Paralegal experience or equivalent

Knowledge, Skills and Experience

• Proven administrative experience in HR, legal, or governance environments
• Working knowledge of employment law and/or basic commercial contract principles
• Strong organisational and time management skills with attention to detail
• High level of discretion and understanding of confidentiality, safeguarding, and GDPR
• Excellent communication skills, both verbal and written
• Strong IT skills including Microsoft Office and HR or document management systems
• A collaborative and proactive mindset with a flexible approach to working in a fast-paced environment
• Ambition to develop career in HR, legal, or governance functions
• Experience using HR software systems (e.g. CharlieHR, BreatheHR, PeopleHR, or similar)

Characteristics

• Passionate about women’s football and broader women’s sport culture
• Entrepreneurial spirit and ability to deal with matrix stakeholders & ambiguity
• High standards of personal integrity and EQ
• Comfortable and able to work on own initiative
• Has a learning mindset; is keen to continue their self-development and keep up to date with best practice and learning opportunities
• Continually seeks to improve efficiency and performance
• Seeks out and embraces new ways of thinking and working – not afraid to fail

London City Lionesses is committed to safeguarding, health and safety, and equality, diversity, and inclusion. We prioritise the welfare of children and vulnerable adults, the well-being of all staff and visitors, and fostering an inclusive environment where everyone feels valued and supported. These responsibilities are shared by all staff and volunteers, with safeguarding, safety, and inclusivity being collective priorities.

All staff are required to adhere to the Club’s policies, complete relevant training, and actively contribute to maintaining a safe, inclusive, and welcoming environment. This includes timely reporting of concerns, compliance with health and safety regulations, and upholding the Club’s zero-tolerance approach to discrimination.

For certain roles, additional checks, such as Disclosure and Barring Service (DBS) checks or health assessments, may be required. Applications must include a fully completed application form; CVs alone will not be accepted. All candidates will be assessed on merit and their alignment with the Club’s values.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources