Stock Coordinator

Keep world-class executive learning running smoothly. One detail, one delivery, one experience at a time.

London Business School is a global and vibrant business community based in three of the world’s most dynamic cities: London, Dubai, and Riyadh. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best-in-class hybrid learning to our students and participants, whilst creating a flexible, supportive, and dynamic working environment for our people to excel in, whatever their location.

The Role:

London Business School are looking for a proactive and well-organised Stock Co-Ordinator to support the smooth, high-quality delivery of Executive Education programmes. In this role, you will make sure the right materials and resources are available, accurate, and within budget. You will manage day-to-day inventory control and the stock room, monitor stock levels, order materials, complete monthly stock checks, track loan items, maintain data and standard materials, and provide first-line operational support to colleagues and stakeholders. This is an important operational role for someone who enjoys keeping processes running smoothly, takes pride in accuracy, and is confident working with colleagues across a busy service environment. This role requires you to be on campus 5 days per week.

Main Responsibilities:

• Monitor stock levels and order materials and resources, ensuring appropriate stock is maintained within budget.
• Prepare reorder lists and flag low stock or upcoming demand.
• Conduct monthly stock checks and support accurate inventory control.
• Track loaned and temporary-use items and follow up on overdue returns.
• Produce simple usage and stock reports to highlight stockouts, upcoming needs, and demand trends.
• Carry out administrative and operational tasks in line with agreed policies, procedures, and instructions.
• Provide first-line support within Executive Education, helping colleagues and stakeholders resolve routine issues and access the information they need.
• Draft and develop standard materials, working to a clear brief, to support effective and efficient service delivery.
• Organise and maintain databases, systems, and records accurately and on time.

Who We Are Looking For:

• Good communication skills and the ability to work with a range of stakeholders.
• Sound working knowledge of standard IT packages, systems, and/or databases.
• Experience using software relevant to the role or area of specialism.
• Strong attention to detail.
• Good time management skills, with the ability to organise and prioritise work.
• Ability to interpret and apply guidelines to specific tasks.
• Experience working in a customer-facing environment.
• Good team-working skills and a collaborative approach.

Benefits You Can Enjoy:

• Generous annual leave of 27 days plus extra between Christmas and New Year.
• Enrolment into the Group Pension Scheme.
• Free onsite gym and swimming pool.
• Amazing range of professional development to support your career path.
• Enhanced cycle to work scheme.
• Wellbeing offering to support your physical, mental, and financial health.
• Up to 5 days volunteering leave.

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community. For this role specifically, you will be expected to be on campus 5 days per week. We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work.

Our commitment to driving inclusion and belonging:

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education, and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying. Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.