At a Glance
- Tasks: Coordinate and manage the bid process for a leading business school.
- Company: Join the prestigious London Business School's Executive Education team.
- Benefits: Enjoy 27 days of annual leave, a generous pension, and free gym access.
- Other info: Hybrid working model with a focus on work-life balance and professional development.
- Why this job: Make an impact by supporting high-quality bids in a dynamic environment.
- Qualifications: Strong organisational skills and experience in administration or project support.
The predicted salary is between 35000 - 45000 £ per year.
Help shape high-quality bids for a world-leading business school. London Business School is looking for a new permanent Bid Coordinator to join our Executive Education team. As Bid Coordinator, you will support the full bid lifecycle through strong administration, coordination, and knowledge management. You will play an important role in ensuring bid activities are run efficiently, timelines are met, and documentation, records, and workflows are accurately maintained.
You will also help support the production of high-quality bid submissions through structured content management, process coordination, and responsive support to colleagues and stakeholders across the School. A good understanding of London Business School’s products and services will help you direct prospective customers appropriately and contribute effectively to the wider bids process.
Main Responsibilities
- Support the end-to-end bid process through effective coordination and administrative control.
- Help ensure bid timelines, submission deadlines, and workflow milestones are met.
- Maintain accurate documentation, records, and content throughout the bid lifecycle.
- Support the production of high-quality and compliant bid submissions.
- Organise and manage bid-related content and knowledge resources.
- Provide proactive administrative support to internal teams and stakeholders involved in bids.
- Contribute to structured and efficient bid processes across the team.
- Develop a good understanding of London Business School’s Executive Education products and services in order to direct prospective customers effectively.
Who we are looking for
- Experience in a coordination, administration, bids, proposals, sales support, or project support role.
- Strong organisational skills with the ability to manage multiple tasks accurately and efficiently.
- Excellent attention to detail and a commitment to maintaining high-quality documentation.
- Good written and verbal communication skills.
- The ability to work collaboratively with a range of internal stakeholders.
- Confidence using systems, shared documents, and structured processes to manage information.
- A proactive and flexible approach to supporting team priorities.
- An interest in understanding products, services, and client needs in a professional or commercial environment.
- Experience in bids, tendering, proposals, executive education, professional services, or client-facing support would be advantageous, but is not essential.
What you can expect from us
- Generous annual leave of 27 days plus extra between Christmas and New Year.
- Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution).
- Free onsite gym and swimming pool.
- Amazing range of professional development to support your career path.
- Enhanced cycle to work scheme.
- Wellbeing offering to support your physical, mental and financial health.
- Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill.
Working and Flexibility
We support Smart Working – a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community. For this role specifically, you will be expected to be on campus two days per week. We operate with core hours – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time – a flexible, one-hour slot within the working week dedicated to your learning and development, wellbeing, or focused, quiet work.
Our commitment to driving inclusion and belonging
We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.
Visa and Sponsorship
Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying.
Executive Education Bid Coordinator in London employer: London Business School
London Business School is an exceptional employer, offering a vibrant work culture that prioritises professional development and employee wellbeing. With generous benefits such as 27 days of annual leave, a robust pension scheme, and a commitment to work-life balance through Smart Working, employees are empowered to thrive both personally and professionally. The collaborative environment fosters growth opportunities, making it an ideal place for those looking to make a meaningful impact in the field of executive education.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Education Bid Coordinator in London
✨Tip Number 1
Get to know the London Business School inside out! Familiarise yourself with their Executive Education products and services. This will not only help you in interviews but also show your genuine interest in the role.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role at LBS. Personal connections can make a huge difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to bid coordination and administration. Think about examples from your past experiences that showcase your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at London Business School.
We think you need these skills to ace Executive Education Bid Coordinator in London
Some tips for your application 🫡
Know the Role Inside Out:Before you start writing your application, take a good look at the job description. Understand what the Bid Coordinator role entails and how your skills match up. This will help us see that you’re genuinely interested in the position and know what it takes to succeed.
Show Off Your Organisational Skills:Since this role is all about coordination and administration, make sure to highlight your organisational skills in your application. Share examples of how you've managed multiple tasks or projects effectively in the past. We love seeing how you can keep things running smoothly!
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Bid Coordinator role. Use keywords from the job description to show that you understand what we’re looking for and how you fit the bill.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at London Business School!
How to prepare for a job interview at London Business School
✨Know the Bid Lifecycle
Familiarise yourself with the end-to-end bid process. Understand how each stage works and be ready to discuss how your organisational skills can help streamline this lifecycle. This will show that you’re not just a fit for the role, but that you’re genuinely interested in making a positive impact.
✨Showcase Your Attention to Detail
Prepare examples that highlight your ability to maintain high-quality documentation and manage multiple tasks efficiently. Bring along samples of your previous work if possible, as this will demonstrate your commitment to accuracy and quality in bid submissions.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves collaboration with various stakeholders, being able to communicate your ideas effectively will be crucial. Consider preparing a few questions to ask during the interview to showcase your engagement and interest.
✨Understand the Products and Services
Do your homework on London Business School’s Executive Education offerings. Being knowledgeable about their products will not only help you direct prospective customers appropriately but also demonstrate your enthusiasm for the role and the institution.
