Bid Coordinator in London

Help shape high-quality bids for a world-leading business school. London Business School is looking for a new permanent Bid Coordinator to join our Executive Education team. As Bid Coordinator, you will support the full bid lifecycle through strong administration, coordination, and knowledge management. You will play an important role in ensuring bid activities are run efficiently, timelines are met, and documentation, records, and workflows are accurately maintained.

You will also help support the production of high-quality bid submissions through structured content management, process coordination, and responsive support to colleagues and stakeholders across the School. A good understanding of London Business School’s products and services will help you direct prospective customers appropriately and contribute effectively to the wider bids process.

• Support the end-to-end bid process through effective coordination and administrative control.
• Help ensure bid timelines, submission deadlines, and workflow milestones are met.
• Maintain accurate documentation, records, and content throughout the bid lifecycle.
• Support the production of high-quality and compliant bid submissions.
• Organise and manage bid-related content and knowledge resources.
• Provide proactive administrative support to internal teams and stakeholders involved in bids.
• Contribute to structured and efficient bid processes across the team.
• Develop a good understanding of London Business School’s Executive Education products and services in order to direct prospective customers effectively.

• Experience in a coordination, administration, bids, proposals, sales support, or project support role.
• Strong organisational skills with the ability to manage multiple tasks accurately and efficiently.
• Excellent attention to detail and a commitment to maintaining high-quality documentation.
• Good written and verbal communication skills.
• The ability to work collaboratively with a range of internal stakeholders.
• Confidence using systems, shared documents, and structured processes to manage information.
• A proactive and flexible approach to supporting team priorities.
• An interest in understanding products, services, and client needs in a professional or commercial environment.
• Experience in bids, tendering, proposals, executive education, professional services, or client-facing support would be advantageous, but is not essential.

• Generous annual leave of 27 days plus extra between Christmas and New Year.
• Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution).
• Free onsite gym and swimming pool.
• Amazing range of professional development to support your career path.
• Enhanced cycle to work scheme.
• Wellbeing offering to support your physical, mental and financial health.
• Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill.

We support Smart Working – a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community. For this role specifically, you will be expected to be on campus two days per week. We operate with core hours – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time – a flexible, one-hour slot within the working week dedicated to your learning and development, wellbeing, or focused, quiet work.

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying.