At a Glance
- Tasks: Provide administrative support for courses and assist faculty in a dynamic environment.
- Company: Join the vibrant community at London Business School, a leader in business education.
- Benefits: Enjoy 27 days of annual leave, a pension scheme, and access to a free gym.
- Other info: Opportunities for professional development and a commitment to inclusion and belonging.
- Why this job: Make a real impact while developing your skills in a supportive, hybrid work culture.
- Qualifications: Strong IT skills, excellent communication, and a knack for organisation are essential.
The predicted salary is between 28800 - 43200 £ per year.
Are you a determined administrator seeking your next challenge?
Why London Business School?
London BusinessSchool;aglobal and vibrant business communitybasedin three of the world’s most dynamic cities, London, Dubai and Riyadh.It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world.We offer best inclass hybrid learningto our students andparticipants, whilst creatinga flexible, supportive and dynamic working environment for our people to excel in, whatever their location.
The Role
The Faculty Assistant will provide a broad range of administrative support, including as course administrator for all departmental teaching on degree and other programmes. The postholder will provide assistance to assigned faculty, including diary management, whilst working closely with members of the administrative team. You will work within and outside the department to provide a high-quality experience to students, faculty and staff.
Please note, during the probation period this role will require full on-site attendance. Thereafter, this role will be based on-campus 3 days per week.
Main Responsibilities
- High-quality support service provided to all stakeholders (faculty members, Subject Area Manager, colleagues, students and external stakeholders)
- Timely and accurate production of high-quality materials.
- Up-to-date diary management.
- Timely response to and resolution of enquiries, requests and issues.
- Accuracy and integrity of data in business systems.
- Development of relationships within and outside the team, and positive feedback from colleagues.
- Compliance with processes, procedures and standards.
- Accuracy of financial records.
- Contributions to process reviews and operational improvements.
Who We Are Looking For
- Confident IT user and competent in use of Microsoft Excel and Word, Outlook and Power Point
- Excellent interpersonal and written and verbal communication skills
- Commitment to providing an outstanding level of customer service
- Attention to detail is essential
- IT literate and competent in the use of databases, spreadsheets, Word and the World Wide Web. Training will be given on in-house systems
- Experience of working in an international environment and an appreciation of cultural issues is desirable
- Skilled in handling a busy workload, prioritising multiple deadlines, time management skills, proactive and proven ability to use initiative
- Proven ability to have successful interactions with individuals at all levels: experience of working with senior executives, support staff, as well as working within a team and independently.
Benefits You Can Enjoy
- Generous annual leave of 27 days plus extra between Christmas and New Year
- Enrolment into the Group Pension Scheme
- Free onsite gym and swimming pool
- Amazing range of professional development to support your career path
- Enhanced cycle to work scheme
- Wellbeing offering to support your physical, mental and financial health
- Up to 5 days volunteering leave
At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.
For this role specifically, you will be expected to be on campus 3 days per week.
We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work
Our commitment to driving inclusion and belonging
We are a globally reaching institution, committed tocreating tangible and sustainable change in drivinginclusion & belonging within our School, education andsociety at large.We are dedicated to creating an environment where everyone in our community feels they belong and thrive.This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.
Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying
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View London Business School Benefits
Competitive salary dependent upon experience
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Faculty Assistant employer: London Business School
London Business School is an exceptional employer, offering a dynamic work environment that fosters professional growth and collaboration. With generous benefits such as 27 days of annual leave and a comprehensive pension package, employees enjoy a supportive culture that values their contributions while providing opportunities to engage with senior leaders in a prestigious academic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Faculty Assistant
✨Tip Number 1
Get to know the faculty and staff! Attend any open events or seminars at London Business School. This way, you can make connections and show your enthusiasm for the role.
✨Tip Number 2
Practice your communication skills. Since this role requires excellent interpersonal abilities, consider role-playing common interview scenarios with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Prepare a portfolio showcasing your past experiences in managing events or administrative tasks. This will help you stand out during interviews.
✨Tip Number 4
Apply through our website as soon as possible! We start screening CVs early, so don’t wait until the last minute. The sooner you apply, the better your chances!
We think you need these skills to ace Faculty Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Faculty Assistant role. Highlight your administrative skills and any relevant experience that aligns with the responsibilities mentioned in the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills match what we're looking for. Keep it concise but engaging – we love a good story!
Show Off Your IT Skills:Since the role requires a confident IT user, make sure to mention your proficiency with Microsoft Office and any other relevant software. We want to know how tech-savvy you are and how you can help streamline our processes!
Apply Early!:Don’t wait until the last minute to submit your application. We start screening CVs right away, so the sooner you apply through our website, the better your chances of standing out. We can't wait to hear from you!
How to prepare for a job interview at London Business School
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Faculty Assistant role. Familiarise yourself with the responsibilities listed in the job description, such as course administration and liaising with faculty. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your IT Skills
Since the role requires a confident IT user, be prepared to discuss your experience with Microsoft Office and other relevant software. Bring examples of how you've used these tools in previous roles, especially in managing databases or spreadsheets, to highlight your competence.
✨Demonstrate Your Communication Skills
Excellent interpersonal and communication skills are key for this position. During the interview, practice clear and concise responses. You might even want to prepare a few examples of how you've successfully interacted with different stakeholders in past roles to showcase your ability to connect with others.
✨Prepare for Scenario Questions
Expect questions that assess your time management and prioritisation skills. Think of specific situations where you've had to juggle multiple deadlines or handle a busy workload. Be ready to explain how you approached these challenges and what the outcomes were, as this will illustrate your initiative and problem-solving abilities.
