Executive Support Assistant

This job is with London Business School, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.

Provide trusted, high-quality support at the heart of London Business School's Dean's Office.

London Business School is looking for an organised, professional and proactive Executive Support Assistant to join the Dean's Office. This is an important support role at the centre of the School, providing high-quality administrative and coordination support to colleagues in the Dean's Office. You will help ensure that senior office activity runs smoothly, that information is handled accurately and professionally, and that stakeholders receive a responsive and reliable service.

Working in a busy and high-profile environment, you will need to be confident managing competing priorities, handling confidential information with discretion and building effective working relationships across the School.

Main Responsibilities

• Provide professional administrative and executive support within the Dean's Office.
• Support diary coordination, meeting preparation and follow-up activity as required.
• Help organise meetings, events, travel arrangements and associated logistics.
• Prepare, format and maintain documents, correspondence, briefings and other materials.
• Act as a helpful and professional point of contact for internal and external stakeholders.
• Handle information sensitively and maintain confidentiality at all times.
• Support the smooth flow of information across the Dean's Office and wider School.
• Maintain accurate records, files and office processes.
• Track actions, deadlines and priorities to help ensure work is completed on time.
• Work collaboratively with colleagues across London Business School to deliver a responsive and high-quality service.
• Support ad hoc projects and office activity as needed.

Who We Are Looking For

• Strong administrative, organisational and coordination skills.
• Excellent attention to detail and the ability to produce accurate work.
• Strong written and verbal communication skills.
• The ability to manage competing priorities in a busy environment.
• Confidence working with senior stakeholders and a wide range of colleagues.
• A professional, discreet and customer-focused approach.
• Good IT skills, including the ability to use Microsoft Office and relevant business systems confidently.
• A proactive, flexible and collaborative working style.
• The ability to use initiative, solve problems and follow through on actions.
• Experience in an executive support, administrative support or office coordination role would be advantageous.

Benefits You Can Enjoy

• Generous annual leave of 27 days plus extra days between Christmas and New Year.
• USS pension, 14.5% employer contribution (in return for employee enrolment and contribution).
• Free onsite gym and swimming pool.
• Amazing range of professional development to support your career path.
• Enhanced cycle to work scheme.
• Wellbeing offering to support your physical, mental and financial health.

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community. For this role specifically, you will be expected to be on campus up to 5 days per week.

We operate with 'core hours' - 10:00-15:00 - to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work.

Our commitment to driving inclusion and belonging: We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying.

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

Competitive Salary dependent upon experience.