At a Glance
- Tasks: Manage inboxes, diaries, and organise meetings while supporting the Strategic Director.
- Company: Join a dynamic council committed to equality and diversity.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: This is a 12-month maternity cover role with flexible contract terms.
- Why this job: Make a real impact by supporting key projects and engaging with diverse stakeholders.
- Qualifications: Previous admin experience preferred; strong communication skills are a must.
The predicted salary is between 30000 - 40000 £ per year.
Position Overview: This is a fixed-term position to provide maternity cover, anticipated to last for 12 months. Applicants should be aware that the duration of the contract may be subject to change. In the event that the employee currently on maternity leave decides to return earlier, the contract may be terminated with appropriate notice in accordance with the terms of employment.
Key Responsibilities:
- Inbox management ensuring emails are responded to daily as appropriate
- Managing demanding diaries
- Management of emails, letters and phone calls – responding to or delegating as necessary on the Strategic Director’s behalf
- Secretariat of Team and Board meetings
- Organising internal and external events and meetings as requested
- Liaising with colleagues across directorates to ensure delivery of Management Boards key projects
Key Requirements & Skills:
- Previous administrative experience essential; knowledge of public sector services and policies desirable but not essential
- Ability to prioritise competing demands and remain calm under pressure
- Strong written communication skills, including drafting reports, correspondence, minutes and presentations
- Confident liaison with Members, internal and external stakeholders
- Proficient with a range of IT systems and experienced in managing high‑volume inboxes
- Previous Executive Assistant experience is not essential but the ability to work in a fast‑paced environment is desirable
Qualifications:
- Numeracy and literacy qualification (e.g. GCSE English and Maths or equivalent)
- Relevant professional qualifications are encouraged but not essential
- Satisfactory employment references and CIFAS identity checks
- Satisfactory declaration of interest
- Members of staff in public‑facing roles must speak fluent English; a command of spoken English is essential for effective performance of the role.
Equality & Diversity: The Council is an equal opportunities employer. We are committed to promoting equality of opportunity, opposing all forms of discrimination, and ensuring our workforce reflects the diverse communities of Waltham Forest.
Executive Assistant employer: London Borough of Waltham Forest
As an employer, we pride ourselves on fostering a supportive and inclusive work culture that values diversity and promotes equality of opportunity. Located in Waltham Forest, this role offers the chance to engage with a variety of stakeholders while contributing to meaningful public sector projects, all within a dynamic team environment that encourages professional growth and development.
Contact Details:
London Borough of Waltham Forest Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at London Borough of Waltham Forest
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from London Borough of Waltham Forest.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show London Borough of Waltham Forest that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
