At a Glance
- Tasks: Support the school office with admin, HR tasks, and first aid duties.
- Company: Join a collaborative and inclusive school dedicated to student success.
- Benefits: Gain valuable experience, training, and potential career progression in education.
- Other info: Term-time role with a supportive team and opportunities for further training.
- Why this job: Make a difference in students' lives while developing essential skills.
- Qualifications: GCSEs in English and Maths required; strong communication and organisational skills needed.
The predicted salary is between 18000 - 25000 £ per year.
Introduction
We have an exciting opportunity to join our team as an apprentice.
You will provide high quality and comprehensive administrative support to the school business manager and head teacher, ensuring the delivery of an effective, efficient and customer focused service within required timescales and in line with school policies.
About the Employer
Whitehall is a collaborative and inclusive school in Waltham Forest which is committed to ensuring the very best outcomes for all members of our school community.
We are very proud to also have a Specialist Resource Provision for Deaf pupils.
What You'll Do
- To work effectively as part of a team and actively contribute to the smooth running of the office including HR and personnel processing and data information systems
- To contribute to the ethos of the school
- To provide general assistance to the school office, School Business Manager and carry out administration and first aid duties within the school
- To perform front of house duties and be first point of contact for parents and visitors to the school
- To work cooperatively within a team and to support and maintain the high standards of professionalism in the office environment
- To assist the School Business Manager in their responsibilities for the general welfare of staff and pupils and all administrative office duties
- To assist the School Business Manager with general routine matters of organisation to facilitate the smooth running of the school
- General Administrative duties as directed by the Head teacher, Deputy Head teacher or School Business Manager
- Dealing with enquires whether by telephone, in person or in writing
- Receiving and escorting visitors in the school and provide hospitality
- Opening and distributing the post and any deliveries received, ensuring ALL delivery notes are passed on to the finance officer when checked
- To support with recruitment and selection processes, including placing advertisements, providing shortlisting packs, making interview arrangements and completing vetting checks, in line with safer recruitment responsibilities
- Process Disclosure and Barring Service (DBS) Applications, including verification of documents
- To work closely with school leaders regarding student placements and volunteers ensuring relevant safeguarding checks are in place
- To support in ensuring that monthly reports and all paperwork regarding new appointments, changes to contract and resignations are completed and forwarded to the School Business Manager in order to meet required deadlines
- To support in ensuring that all absence records (sickness, annual leave, compassionate, dependent etc.) are accurately maintained and regularly updated on the schools Management Information System (MIS), and correlate with data provided to payroll
- Any other duties as required
- Promote the safety and wellbeing of pupils, and help to safeguard pupils’ well‑being by following the requirements of Keeping Children Safe in Education and our school’s child protection policy
- Personal and Professional Conduct
- Uphold public trust in the education profession and maintain high standards of ethics and behaviour, within and outside school
- Have proper and professional regard for the ethos, policies and practices of the school, and maintain high standards of attendance and punctuality
- Demonstrate positive attitudes, values and behaviours to develop and sustain effective relationships with the school community
- Take on feedback and actions points to improve performance and efficient as and when needed
- Respect individual differences and cultural diversity
- To comply with, and assist with the development of policies and procedures, and report all concerns to an appropriate person in respect of: Safeguarding, Health, safety and security, Confidentiality, Data protection, Finance Policy and appendices
- Ensure that the school’s administrative systems contribute to the school’s commitment to equality of access to opportunities to learn and develop for all pupils
- Undertake these duties within agreed school objectives, policies and procedures and promote the school’s and Local Authority’s Equal Opportunities Policy
- Training Outcome
Training to be finance officer or a school SBM Move to corporate work within the civil service Specialise in HR or finance or other roles within the school office Additional training and qualifications
Skills Required
- Communication skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Team working
- Initiative
- Knowledge of MS packages
- Experience working to targets
- Working to deadlines
- Working at speed with accuracy
- Managing own workload
- Prioritising workload
Qualifications
Essential - GCSE - English and maths - 4
Course Information
Course: Business administrator (level 3) Level: 3 Route: Business and administration Apprenticeship Level: Advanced
- Working Arrangements
- Working Week: Monday - Friday, 08:00 - 15:30 (Term time only)
- 30 Minute lunch break
- Expected Duration: 1 Year 6 Months
- Training Provider
- DERBY BUSINESS COLLEGE LIMITED
- #J-18808-Ljbffr
Contact Details:
London Borough of Waltham Forest Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Administration Assistant And HR Support Apprentice
✨Get Involved with Local HR Events
Look for local HR events, workshops, or networking evenings in your area. Getting involved in these communities is a fab way to meet professionals already in the field, learn from their experiences, and even get your name out there—who knows, they might even have leads on apprenticeships!
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Follow organisations you're interested in on platforms like LinkedIn and Twitter, and engage with their posts. This helps you stay updated on their apprenticeship opportunities and shows your interest in the company's culture—plus, you might even catch the eye of hiring managers!
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Create a blog or share posts around HR topics that interest you. This not only showcases your knowledge and passion but can also serve as a portfolio piece that sets you apart from other candidates. Companies are always looking for individuals who take initiative and have an informed perspective!
We think you need these skills to ace Business Administration Assistant And HR Support Apprentice
Some tips for your application 🫡
Show Off Your People Skills:In the world of human resources, it's all about how well you can connect with others. When you're crafting your CV and cover letter, highlight any experiences you've had working in teams, resolving conflicts, or helping others—this is what HR is all about! Include any relevant voluntary work or part-time jobs that showcase your knack for communication and support.
Get Familiar with HR Tools:Even as an apprentice, it helps to show that you’ve got a grasp on the tools of the trade. Mention any experience you have with HR software, databases, or even just cool initiatives you've learned about in school. This can really set you apart and show that you're eager to dive into the HR world at London Borough of Waltham Forest.
Explain Your Motivation:As an apprenticeship role, employers want to see your passion and willingness to learn. Use your cover letter to unpack why HR excites you and what you hope to gain from the apprenticeship with London Borough of Waltham Forest. Let your enthusiasm shine through—it makes a huge difference!
Tailor Your Application for London Borough of Waltham Forest:Do some digging on London Borough of Waltham Forest and reflect that in your application. Mention specific aspects of their HR practices or company values that resonate with you. This personal touch shows that you genuinely want to be part of their team and not just any HR role. Remember, we’re here to help you shine, so make sure to apply through our website!
How to prepare for a job interview at London Borough of Waltham Forest
✨Get Familiar with HR Basics
As we're diving into an apprenticeship in human resources, make sure you grasp key HR concepts like recruitment processes, employee relations, and workplace legislation. Being able to discuss these topics will show your understanding and enthusiasm for the field, particularly when chatting with London Borough of Waltham Forest.
✨Showcase Your People Skills
In HR, it's all about managing relationships. Prep some examples from school or previous work where you've successfully dealt with conflicts or collaborated with others. This will highlight your interpersonal skills, which are crucial for an apprenticeship at London Borough of Waltham Forest.
✨Research Common HR Tools
Get to know some HR software and tools like Applicant Tracking Systems (ATS) or performance management systems that are commonly used in the industry. Familiarity with these will give you an edge in the interview, demonstrating your readiness to jump into the role at London Borough of Waltham Forest.
✨Express Your Eagerness to Learn
During your interview, make it clear how excited you are about the learning opportunities within this apprenticeship. Share why you chose this pathway with London Borough of Waltham Forest and what aspects of HR you're most keen to explore – this will resonate well with interviewers looking for motivated candidates.
