Governance Officer

Job Title : Governance Officer

Reports to : Academic Dean (with dotted-line to CEO / Chair of Board of Governors)

Location : London Academy for Applied Technology (LAAT) multi-campus

Hours : Full-time; Permanent

1. Role Purpose

To provide dedicated support for LAATs governance framework ensuring that Board and committee structures operate effectively and compliantly.

The post holder will :

• Coordinate governance cycles meetings and documentation.
• Maintain key governance records policies and registers.
• Support the Academic Dean and senior leaders in delivering robust transparent and student-centred governance aligned with OfS and partner-university expectations.

2. Key Responsibilities

2.1 Governance Framework & Compliance

Support the Academic Dean in maintaining LAATs governance framework including :

Scheme of Delegation and decision-making maps

Terms of Reference (ToR) for Board Academic Board and sub-committees

Annual cycles of business and forward planners

Maintain and periodically review governance documents to ensure :

Alignment with OfS expectations and regulatory requirements

Alignment with partner-university governance and quality frameworks

Maintain a central governance manual / handbook and ensure controlled access.

Support evidence-gathering for external reviews inspections and due-diligence exercises.

2.2 Board Academic Board & Committee Support

Plan and coordinate meeting schedules for :

Board of Governors and its sub-committees

Academic Board and its sub-committees / panels

Prepare and quality-check :

Agendas and cover sheets

Committee papers and reports (formatting completeness clarity of recommendations)

Manage meeting logistics :

Scheduling and calendar invites

Room and / or online meeting arrangements

Timely circulation of papers and supporting documents

Produce accurate minutes and action logs for designated meetings.

Track and chase completion of actions; report on outstanding items.

2.3 Governor & Committee Member Administration

Maintain up-to-date records of :

Membership of Board Academic Board and sub-committees

Governor and committee attendance

Declarations of interest and confidentiality agreements

Support governor and member lifecycle processes :

Recruitment appointment and re-appointment

Term-of-office monitoring and renewal reminders

Coordinate induction programmes for new governors and committee members.

2.4 Policies Risk & Assurance

Maintain the institutional policy register and review schedule.

Coordinate policy review activity with policy owners (e.g. Dean Registrar Quality HR).

Support the maintenance of key risk registers related to :

Governance and compliance

Academic quality and standards (in liaison with Quality / Academic leads)

Assist in preparing documentation and evidence for :

Internal audits and mock reviews

Partner-university audits and OfS readiness work

2.5 Records Systems & Information Management

Develop and maintain structured electronic filing systems for governance (e.g. SharePoint Teams).

Ensure version control and secure storage of :

Agendas papers and minutes

Policies and governance manuals

Handle sensitive and confidential information in line with data protection and LAAT policies.

2.6 Support to the Academic Dean

Provide governance-related support to the Academic Dean including :

Drafting governance reports and summary papers

Preparing dashboards on attendance actions policy updates and risk items

Coordinating responses to external information requests relating to governance

Help ensure effective linkage between :

Corporate governance (Board)

Academic governance (Academic Board and quality committees)

2.7 General

Contribute to cross-institutional projects with a governance or compliance component.

Identify and suggest improvements to governance processes and templates.

Undertake any other duties commensurate with the grade and nature of the post.

Requirements

3. Person Specification

3.1 Qualifications

Essential

Degree-level education or equivalent experience.

Desirable

Governance-related qualification (e.g. ICSA / CGI or similar) or willingness to work towards one.

Training in higher education governance risk management or related areas.

3.2 Experience

Essential

Experience supporting boards committees or formal decision-making groups.

Experience drafting agendas collating papers and taking accurate minutes.

Experience working with senior staff and handling confidential information.

Desirable

Experience in higher or further education a regulator professional body or similar.

Experience in governance improvement projects (e.g. implementing new committees ToR or risk processes).

3.3 Knowledge

Essential

Understanding of core governance principles (accountability transparency independence student voice).

Awareness of UK higher education as a regulated environment or willingness to develop this quickly.

Desirable

Knowledge of academic governance structures (Academic Boards quality committees student voice mechanisms).

Awareness of OfS and partner-university expectations for governance and academic assurance.

3.4 Skills & Competencies

Strong organisational and planning skills; able to manage multiple deadlines.

Excellent written skills including clear and concise minute-taking.

Strong verbal communication and interpersonal skills.

High attention to detail and accuracy.

Proficient IT skills including Microsoft 365 (Outlook Word Excel PowerPoint Teams SharePoint).

Ability to work independently and as part of a team building positive relationships at all levels.

High levels of professionalism discretion and integrity.

3.5 Values & Behaviours

Commitment to LAATs mission vision and values.

Commitment to widening participation and supporting diverse student communities.

Student-centred approach to governance and decision-making.

Willingness to adapt in a fast-growing organisation and contribute to continuous improvement.

Required Skills :

Required Skills & Experience Proven experience in academic administration or coordination ideally within a UK higher education context. Strong working knowledge of learning management systems (e.g. Moodle) and student information systems. Excellent organisational and multitasking abilities; able to keep complex processes running smoothly across multiple programmes. Clear confident communicator who can liaise effectively with faculty students and external partners. A proactive problem-solver with a collaborative can-do attitude.

Required Education :

Bachelors degree and postgraduate qualification in Business or a related discipline or equivalent professional experience.

Key Skills

CCTV,Federal Agencies,Customer Service,Clearance,Facility,Suspicious Activity,Property Damage,Public Safety,Daily Operations,Professional Development,Access Control,Communication,General Public,Procedures,Powerpoint

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 28000 – 32000