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- Tasks: Support contract operations, manage maintenance schedules, and liaise with site teams and clients.
- Company: Growing building services provider with a focus on innovation and teamwork.
- Benefits: Competitive salary, travel allowance, ongoing training, and career progression opportunities.
- Why this job: Join a dynamic team and make a real impact in the building services industry.
- Qualifications: 2-3 years in admin/support roles, knowledge of MEP services, and proficiency in CAFM systems.
- Other info: Hybrid working model with immediate start available.
The predicted salary is between 30000 - 40000 £ per year.
An opportunity has arisen for a proactive and well-organised Contracts Administrator to join a growing building services and maintenance provider. This role is ideal for someone with experience in MEP (Mechanical, Electrical & Plumbing) environments and a strong working knowledge of CAFM systems—particularly Joblogic, though training will be provided for the right candidate. The role will involve supporting contract operations across multiple live sites, assisting with planning, scheduling, documentation, and liaising with both site teams and clients to ensure high standards of service delivery.
Key Responsibilities:
- Support the day-to-day management of planned and reactive maintenance contracts.
- Operate Joblogic (or similar CAFM/CMMS platform) to manage job sheets, asset records, compliance checks, and service updates.
- Track and coordinate PPM schedules and reactive works, ensuring accurate and timely logging of all activities.
- Prepare internal and client-facing reports, trackers, and project documentation.
- Liaise with site engineers, subcontractors, and suppliers to coordinate resources and ensure contract obligations are met.
- Assist with procurement, material ordering, and cost tracking.
- Maintain digital and hardcopy contract documentation including RFQs, POs, invoices, and timesheets.
- Provide professional support for client communication and live service desk escalations (including emergency call-outs).
- Ensure compliance with health & safety and regulatory documentation requirements.
Candidate Requirements:
- 2-3 years' experience in an administrative, coordination, or support role within FM, M&E contracting, or building services.
- Competent user of Joblogic or similar CAFM system (e.g., Concept, Maximo, Planon).
- Sound understanding of MEP services and maintenance workflows.
- Proficient with MS Office (especially Excel, Outlook) and digital documentation tools.
- Strong attention to detail, with the ability to manage multiple priorities and deadlines.
- Excellent communication skills and professional approach to client and internal liaison.
- Ability to work both independently and as part of a fast-paced team.
Desirable Qualifications:
- Technical diploma or degree in Building Services, FM, Mechanical/Electrical Engineering, or related field.
- Experience working in a live building maintenance environment or with reactive/emergency service coordination.
- Familiarity with compliance processes and contract support documentation.
Working Conditions & Benefits:
- Hybrid role: Based between Central London sites and a Surrey HQ.
- Occasional travel to active client sites (travel allowance provided).
- Competitive salary: £30,000-£40,000 DOE.
- Benefits: Site travel allowance, ongoing training and development (including Joblogic), potential for long-term progression within a growing business.
- Full-time, permanent role with immediate start available.
Contracts Administrator in Surrey employer: Londinium Recruitment
Contact Detail:
Londinium Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the building services and maintenance sector. Let them know you're on the lookout for a Contracts Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your hands dirty with some research! Familiarise yourself with CAFM systems, especially Joblogic. Showing that you’ve done your homework can really impress potential employers and set you apart from the competition.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by role-playing common questions related to MEP services and contract management. The more comfortable you are discussing your experience, the more confident you'll come across.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Contracts Administrator in Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience in MEP environments and any familiarity with CAFM systems like Joblogic. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the key responsibilities mentioned in the job description.
Show Off Your Communication Skills: Since this role involves liaising with site teams and clients, make sure your written application reflects your excellent communication skills. Keep it professional yet friendly, just like we do at StudySmarter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Londinium Recruitment
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of Joblogic or similar CAFM systems. Be ready to discuss how you've used these platforms in previous roles, as this will show your familiarity and readiness to hit the ground running.
✨Showcase Your MEP Experience
Prepare examples from your past work that highlight your experience in Mechanical, Electrical, and Plumbing environments. This could include specific projects you've worked on or challenges you've overcome, demonstrating your understanding of MEP services.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing multiple priorities or dealing with a service desk escalation. Think through some scenarios in advance so you can provide clear, structured responses.
✨Communicate Clearly and Professionally
Since the role involves liaising with clients and site teams, practice articulating your thoughts clearly. Use examples that showcase your communication skills and professional approach, as this will be key to succeeding in the role.