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- Tasks: Manage contracts, support maintenance operations, and liaise with teams and clients.
- Company: Join a growing building services provider in Central London with a focus on MEP support.
- Benefits: Enjoy hybrid working, travel allowances, and ongoing training opportunities.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to impactful projects.
- Qualifications: 2-3 years in admin roles; experience with CAFM systems and MEP services preferred.
- Other info: Immediate start available; potential for long-term career growth.
The predicted salary is between 30000 - 40000 £ per year.
Job Title: Contracts Administrator (CAFM/MEP Support) Location: Central London (with hybrid working, including office base in Surrey) Employment Type: Full-Time Salary: £30,000 – £40,000 DOE + site travel allowance + package Reports To: Operations Leadership Team Position Overview: An opportunity has arisen for a proactive and well-organised Contracts Administrator to join a growing building services and maintenance provider. This role is ideal for someone with experience in MEP (Mechanical, Electrical & Plumbing) environments and a strong working knowledge of CAFM systems—particularly Joblogic, though training will be provided for the right candidate. The role will involve supporting contract operations across multiple live sites, assisting with planning, scheduling, documentation, and liaising with both site teams and clients to ensure high standards of service delivery. Key Responsibilities: Support the day-to-day management of planned and reactive maintenance contracts. Operate Joblogic (or similar CAFM/CMMS platform) to manage job sheets, asset records, compliance checks, and service updates. Track and coordinate PPM schedules and reactive works, ensuring accurate and timely logging of all activities. Prepare internal and client-facing reports, trackers, and project documentation. Liaise with site engineers, subcontractors, and suppliers to coordinate resources and ensure contract obligations are met. Assist with procurement, material ordering, and cost tracking. Maintain digital and hardcopy contract documentation including RFQs, POs, invoices, and timesheets. Provide professional support for client communication and live service desk escalations (including emergency call-outs). Ensure compliance with health & safety and regulatory documentation requirements. Candidate Requirements: 2-3 years\’ experience in an administrative, coordination, or support role within FM, M&E contracting, or building services. Competent user of Joblogic or similar CAFM system (e.g., Concept, Maximo, Planon). Sound understanding of MEP services and maintenance workflows. Proficient with MS Office (especially Excel, Outlook) and digital documentation tools. Strong attention to detail, with the ability to manage multiple priorities and deadlines. Excellent communication skills and professional approach to client and internal liaison. Ability to work both independently and as part of a fast-paced team. Desirable Qualifications: Technical diploma or degree in Building Services, FM, Mechanical/Electrical Engineering, or related field. Experience working in a live building maintenance environment or with reactive/emergency service coordination. Familiarity with compliance processes and contract support documentation. Working Conditions & Benefits: Hybrid role: Based between Central London sites and a Surrey HQ . Occasional travel to active client sites (travel allowance provided). Competitive salary: £30,000-£40,000 DOE Benefits: Site travel allowance, ongoing training and development (including Joblogic), potential for long-term progression within a growing business. Full-time, permanent role with immediate start available
Contracts Administrator employer: Londinium Recruitment
Contact Detail:
Londinium Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Familiarise yourself with Joblogic or similar CAFM systems before your interview. If you can demonstrate a basic understanding of how these platforms work, it will show your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of MEP services and maintenance workflows. Being able to discuss specific examples or scenarios where you've applied this knowledge will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience in managing multiple priorities and deadlines. Think of specific instances where you successfully juggled tasks, as this role requires strong organisational skills.
✨Tip Number 4
Showcase your communication skills by preparing questions for the interviewers about their current projects and challenges. This not only demonstrates your interest in the role but also your ability to engage professionally with clients and team members.
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within FM or M&E contracting. Emphasise your familiarity with CAFM systems like Joblogic and any specific MEP knowledge you possess.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention your ability to manage multiple priorities and deadlines, as well as your communication skills, which are crucial for liaising with clients and site teams.
Highlight Relevant Experience: In your application, clearly outline your 2-3 years of experience in similar roles. Provide examples of how you've supported contract operations, managed documentation, or coordinated resources in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Contracts Administrator role.
How to prepare for a job interview at Londinium Recruitment
✨Know Your CAFM Systems
Familiarise yourself with Joblogic or similar CAFM systems before the interview. Be prepared to discuss your experience with these platforms and how you've used them in previous roles, as this will demonstrate your readiness for the position.
✨Highlight Your MEP Knowledge
Make sure to showcase your understanding of Mechanical, Electrical, and Plumbing services. Prepare examples from your past work that illustrate your experience in these areas, as it will be crucial for the role.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with site teams and clients, practice articulating your thoughts clearly. Think of scenarios where you successfully communicated complex information to different stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world situations. Prepare examples of how you've managed multiple priorities or handled emergencies in a fast-paced environment, as this will show your capability to thrive under pressure.
